Explanation
BACKGROUND: The Columbus Health Department Women, Infants, and Children (WIC) Program has a need to provide language interpretation and written translation services for persons with limited English proficiency who receive services at the Health Department WIC clinics. Solicitation SA002788 was bid on the City's vendor services website. An evaluation of all bids received was performed and it was determined that Access 2 Interpreters, LLC was the lowest responsive and responsible bidder. This is the second year of a contract with the option to renew for up to five years. The contract period is October 1, 2009 through September 30, 2010, for a contract amount not to exceed $35,000.
The contract compliance with Access 2 Interpreters, LLC expires July 28, 2010. Their contract compliance number is 760803722.
This contract was awarded in compliance with Section 329.11 of the Columbus City Code.
Emergency action is requested in order to avoid any delays in providing program services.
FISCAL IMPACT: The Women, Infants and Children Program is entirely funded by the Ohio Department of Health. This program does not generate any revenue or require a City match.
Title
To authorize and direct the Board of Health to enter into a contract with Access 2 Interpreters, LLC for live interpretation and translation services at WIC offices; to authorize the expenditure of $35,000 from the Health Department Grants Fund; and to declare an emergency. ($35,000)
Body
WHEREAS, a need exists for language interpretation and written translation services for persons with limited English proficiency who receive services at the Health Department WIC clinics; and,
WHEREAS, bid SA002788 was bid on the City's vendor services website; and,
WHEREAS, an evaluation of all bids received was performed and it was determined that Access 2 Interpreters, LLC was the lowest responsive and responsible bidder; and,
WHEREAS, this ordinance is being submitted as an emergency measure so that timely procurement of needed services will allow the services to proceed without delay; and,
WHEREAS, an emergency exists in the usual daily operation of the Health Department in that it is immediately necessary to enter into this contract for the immediate preservation of the public health, peace, property, safety and welfare; Now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Board of Health is hereby authorized to enter into contract for $35,000 with Access 2 Interpreters, LLC to provide live interpretation and written translation services.
SECTION 2. That the expenditure of $35,000 is hereby authorized to be expended from the Health Department Grants Fund, Fund No. 251, Grant No. 509116, Division No. 50-01, OCA Code 509116, Object Level One 03, Object Level Three 3445.
SECTION 3. That the City Auditor is authorized to make any accounting changes necessary to ensure that this contract is properly accounted for and recorded accurately on the City's financial records.
SECTION 4. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.