Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Utilities to enter into a contract modification with DLZ Ohio, Inc., for construction administration/inspection services as part of the Construction Administration/Construction Inspection Services 2023-2025 contract.
DLZ Ohio, Inc., was awarded a contract to perform construction administration/inspection services for Department of Public Utilities Capital Improvement Projects that bid during the years 2023, 2024, and 2025. The contract is modified as needed throughout the three-year contract period to include projects as they go to construction. The construction project to be administered by DLZ Ohio, Inc., under this contract modification is the Athens Ave and Rumsey Rd Area Water Line Improvements project, CIP No. 690236-100136, in the amount of $1,080,372.79.
The construction work consists of open-cut installation of approximately 9,900 linear feet of 2-inch, 6-inch, 8-inch and 12-inch water mains, connecting to existing water taps, as well as the replacement of privately owned lead and galvanized water service lines. The streets include Race St, Athens Ave, Wren St, Oakdale Ave, Powhatan Ave, Briggs Rd, Rumsey Rd, and Colton Rd.
The Columbus Communities are: 53-Greater Hilltop and 64 - Far South.
1.1. Amount of additional funds to be expended: $1,080,372.79
Original Contract: $775,135.69 (ORD 1768-2023, PO402691, PO402695)
Modification #1: $1,191,867.05 (ORD 2111-2023, PO411979)
Modification #2: $1,822,179.64 (ORD 2942-2023, PO425120)
Modification #3: $129,591.25 (ORD 3300-2023, PO431695)
Modification #4: $634,598.83 (ORD 0523-2024, PO447156 and PO447158)
Modification #5: $133,297.64 (ORD 2556-2024, PO484303)
Modification #6: $73,325.27 (ORD 3004-2024, PO487373)
Modification #7: $99,644.31 (ORD 3552-2024, PO496559)
Modification #8: $125,572.91 (ORD 2185-2025; PO539040)
Modification #9: $159,356.54 (ORD 2281-2025, PO53758)
Modification #10: $1,558,922.99 (ORD 2671-2025; PO TBD)
Modification #11: $374,667.63 (ORD 3029-2025; PO TBD)
Modification #12: $1,080,372.79 (ORD 3352-2025, PO TBD)
Total $8,158,532.54
1.2. Reasons additional goods/services could not be foreseen:
This is a three-year agreement for fiscal years 2023 - 2025. Modifications were anticipated and explained in the original legislation under Ordinance 1768-2023.
1.3. Reason other procurement processes are not used:
This is a multi-year contract that will be modified as required to provide construction administration/inspection services for construction projects that bid during the three-year (2023-2025) timeframe. Another procurement process is not required.
1.4. How cost of modification was determined:
The cost proposal was provided by DLZ, Ohio, Inc., reviewed by the project team, and was deemed acceptable. The fees in the proposal are based upon contract pricing already established for job titles, tasks, and allowable expenses for the contract.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT
Division of Water projects include replacement or rehabilitation of water lines that have a high break frequency and valves that are inoperable. Replacement of these water lines will improve water service, decrease burden on water maintenance operations, and reduce water loss. The Neighborhood Liaison(s) will be contacted and informed of this project during the design phase. Further community outreach may result through the Neighborhood Liaison Program.
3. CONTRACT COMPLIANCE INFORMATION
DLZ Ohio, Inc.’s contract compliance number is CC004939 and expires 7/22/2026.
DLZ Ohio, Inc. proposed the use of the following subcontractor for this project.
Company Name City/State Contract Compliance Expiration Contract Compliance Status
Dynotec, Inc. Columbus, Ohio 2/12/2026 MBE
The certification of DLZ Ohio, Inc., and Dynotec, Inc., was in good in good standing at the time of this contract modification.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against DLZ Ohio, Inc., or their subcontractor.
4. FISCAL IMPACT
The contract modification is anticipated to be financed with a loan from the Water Supply Revolving Loan Account (WSRLA), a program jointly administered by the Ohio EPA's Division of Environmental and Financial Assistance and the Ohio Water Development Authority (OWDA). City Council authorized this loan application and acceptance of funding via Ordinance 0348-2025, passed by Council on 4/28/25. The loan is expected to be approved in February of 2026. This ordinance is contingent upon the loan being approved by OWDA. The Department of Public Utilities will inform the Auditor's Office when this loan has been approved. The WSRLA program is now a reimbursement program. The Department of Public Utilities will pay invoices for the work performed and then submit them to OWDA for reimbursement.
The 2025 Capital Improvement Budget must be amended to align budget authority with the proper project. Funds will need to be appropriated in the Water Supply Revolving Loan Account Fund, Fund 6011, in the amount of $1,080,372.79.
Title
To authorize the Director of the Department of Public Utilities to enter into a contract modification with DLZ Ohio, Inc., for the Construction Administration/Construction Inspection Services 2023-2025 contract; to amend the 2025 Capital Improvement Budget; to authorize the appropriation and expenditure of up to $1,080,372.79 from the Water Supply Revolving Loan Account Fund for the contract modification; and to make this ordinance contingent upon the Ohio Water Development Authority approving a loan for the project. ($1,080,372.79)
Body
WHEREAS, the Department of Public Utilities is engaged in the Athens Ave and Rumsey Rd Area Water Line Improvements project, CIP No. 690236-100136; and
WHEREAS, a construction contract is about to be awarded for the project; and
WHEREAS, construction administration and construction inspection services must be performed on the construction work; and
WHEREAS, the Department of Public Utilities advertised a Request for Proposals for Construction Administration/Construction Inspection (CA/CI) Services; and
WHEREAS, DLZ Ohio, Inc. was one of six firms selected by the evaluation committee to provide these services; and
WHEREAS, Ordinance 1768-2023 authorized the contract with DLZ Ohio, Inc. for these services and assigned the first tasks to be performed; and
WHEREAS, DLZ has been assigned the CA/CI services for the Athens Ave and Rumsey Rd Area Water Line Improvements project construction contract and the DLZ CA/CI contract must be modified to add the task and funding for these services; and
WHEREAS, Ordinance 0348-2025, passed by Council on 4/28/25, authorized this project to be funded by a loan to be obtained through the Water Supply Revolving Loan Account (WSRLA); and
WHEREAS, it is necessary to amend the 2025 Capital Improvement Budget to align budget authority with the proper project; and
WHEREAS, it is necessary to appropriate and expend funds from the Water Supply Revolving Loan Account Fund, Fund 6011, to pay for the construction of this project; and
WHEREAS, this ordinance is contingent upon loan approval by the Ohio Water Development Authority which is anticipated to occur in February of 2026; and
WHEREAS, it is necessary in the daily operation of the Department of Public Utilities to authorize the Director of the Department of Public Utilities to modify the Construction Administration/Construction Inspection (CA/CI) Services 2023-2025 contract with DLZ Ohio, Inc., so CA/CI services can be performed on the construction of the Athens Ave and Rumsey Rd Area Water Line Improvements project, CIP No. 690236-100136; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2025 Capital Improvement Budget authorized by Ordinance 1790-2025 be amended as follows to establish sufficient budget authority for this project:
Fund / Project Number / Project Name (Funding Source) / Current Authority / Revised Authority / Change
6011 / 690236-100136 / Athens Avenue and Rumsey Road Area Water Line Improvements Project (WSRLA Loan) / $5,122,280.00 / $6,202,653.00 / $1,080,373.00 (To match the loan amount)
SECTION 2. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources, and unappropriated for any other purpose during the fiscal year ending December 31, 2025, the sum of $1,080,372.79 is appropriated in the Water Supply Revolving Loan Account Fund, Fund 6011, per the account codes in the funding attachment to this ordinance.
SECTION 3. That the Director of Public Utilities is hereby authorized to enter into a contract modification with DLZ Ohio, Inc., 6350 Presidential Gateway, Columbus, Ohio, 43231, for construction administration and inspection services, in accordance with the terms and conditions as shown in the contract on file with the Department of Public Utilities, in an amount not to exceed $1,080,372.79.
SECTION 4. That this ordinance is contingent upon the Ohio Water Development Authority approving a Water Supply Revolving Loan Account loan for this project.
SECTION 5. That the expenditure of $1,080,372.79, or so much thereof as may be needed, is hereby authorized to pay for this contract per the accounting codes in the attachment to this ordinance.
SECTION 6. Funds are deemed appropriated and expenditures and transfers authorized to carry out the purposes of this Ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 8. That the City Auditor is authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 9. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.