Explanation
1. BACKGROUND:
This legislation authorizes the Director of Public Service to enter into a contract for the construction of the Operation Safewalks - Joyce Avenue Phase 2 (OPWC CCY05). This is a joint project with the Department of Public Utilities, who will provide a portion of the funding for storm water improvements included in the project.
The work for this project consists of the reconstruction of a 0.53 mile portion of Joyce Avenue and the reconstruction of a 0.38 mile portion of 17th Avenue. This will consist of: pavement widening, water line installation, installation of street trees, drainage improvements, installation of pedestrian walks and a shared use path, replacement of existing traffic signals at Joyce Avenue/17th Avenue, the installation of a storm water system along 17th Avenue from Maloney Park to Brentnell Avenue, installation of detention
basins at Windsor Avenue/Joyce Avenue and on 17th Avenue.
The estimated Notice to Proceed date is April 2, 2014. The project was let by the Office of Support Services through Bid Express. Four bids (all majority) were received on February 11, 2014, and tabulated on February 12, 2014, as follows:
Company Name Bid Amt Majority/MBE/FBE
Shelly and Sands, Inc. $9,236,702.01 Majority
Complete General Construction Co. $9,442,697.97 Majority
Trucco Construction Co., Inc. $9,575,755.51 Majority
George J. Igel & Co., Inc. $10,147,526.59 Majority
Award is to be made to Shelly and Sands, Inc. for the amount of $9,236,702.01.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Shelly and Sands, Inc.
2. CONTRACT COMPLIANCE
The contract compliance number for Shelly and Sands, Inc. is 314351261 and expires 1/6/16.
3. FISCAL IMPACT
The City has been awarded a $2,500,000.00 grant by the Ohio Public Works Commission (OPWC) for this project. The project is a joint project with the Department of Public Service and the Department of Public Utilities.
The Department of Public Service local match for this project is $4,643,547.94. This funding is budgeted and available within the Streets and Highways Bond Fund, Number 704. These funds will be transferred to the Joyce Avenue Phase 2 CCY05 grant in the Local Streets Improvement Fund, Fund 763. $6,199,485.34 (the Department of Public Service grant award amount plus matching funds) will then be appropriated and expended within the Local Streets Improvement Fund, Fund 763, for the purpose of funding these improvement expenses.
The Department of Public Utilities local match for this project is $3,016,824.12. This funding is budgeted and available within the Storm Sewer Bonds Fund, Fund 685. These funds will be transferred to the Operation Safewalks - Joyce Avenue grant in the Storm Sewer Grant Fund (Fund 687). $3,960,886.72 (the Department of Public Utilities grant award amount plus matching funds) will then be appropriated and expended within the Storm Sewer Grant Fund, Fund 687, for the purpose of funding these improvement expenses.
4. EMERGENCY DESIGNATION.
Emergency action is requested in order for this project to commence as early as possible and perform necessary construction for the public safety of this area.
Title
To authorize the Director of Public Service to enter into a contract with Shelly and Sands, Inc., in connection with the Operation Safewalks - Joyce Avenue Phase 2 (OPWC CCY05) project; to authorize and direct the City Auditor to transfer funds between the Streets and Highways Bond Fund and the Local Street Improvement Fund; to appropriate and authorize the expenditure of $6,199,485.34 or so much as may be necessary for the Operation Safewalks - Joyce Avenue Phase 2 (OPWC CCY05) project from the Local Street Improvement Fund; to authorize and direct the City Auditor to transfer funds between the Storm Sewer Bonds Fund and the Storm Sewer Grant Fund; to appropriate and authorize the expenditure of $3,960,886.72 or as much as may be necessary for Operation Safewalks - Joyce Avenue project within the Storm Sewer Grant Fund for the Department of Public Utilities; and to declare an emergency. ($10,160,372.06)
Body
WHEREAS, the Division of Design and Construction is engaged in the Operation Safewalks - Joyce Avenue Phase 2 (OPWC CCY05) project; and
WHEREAS, work on this project consists of the reconstruction of a 0.53 mile portion of Joyce Avenue and the reconstruction of a 0.38 mile portion of 17th Avenue.; and
WHEREAS, The Department of Public Utilities will contribute funding for Storm Sewer improvements within the limits of this project; and
WHEREAS, The City has received an OPWC grant and will utilize this OPWC funding for this project; and
WHEREAS, it is necessary to provide for construction administration and inspection costs; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Design and Construction in that the funding should be authorized immediately to perform necessary improvements for the economic growth of this area, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be and is hereby authorized to enter into contract with Shelly and Sands, Inc., 1515 Harmon Avenue, Columbus, Ohio, 43223 for the construction of the Operation Safewalks - Joyce Avenue Phase 2 (OPWC CCY05) project in the amount of up to $9,236,702.01 or so much thereof as may be needed, for the Division of Design and Construction in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to obtain and pay for the necessary inspection costs associated with the project up to a maximum of $923,670.20.
SECTION 2. That the City Auditor be and is hereby authorized to transfer cash and appropriation within the Streets and Highways Bond Fund, Number 704, as follows:
Transfer from:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530103-100018 / Arterial Street Rehab - Lockbourne/Frebis to SR-104 / 06-6600 / 740318 / $1,063,000.00
704 / 530303-100000 / Columbus Housing Initiative / 06-6600 / 591145 / $594,068.70
704 / 590105-100000 / Pedestrian Safety Imps /06-6600 / 591089 / $12,371.85
704 / 590105 - 100005 / Pedestrian Safety - Sidewalk Program / 06-6600 / 741505 / $15,941.37
704 / 590105 - 100006 / Sidewalk Program Construction / 06-6600 / 710506 / $327,286.24
704 / 590105 - 100015 / Pedestrian Safety - Franklinton / 06-6600 / 710515 / $816,931.00
704 / 590105 - 100032 / Pedestrian Safety-Hague/Valleyview SRTS / 06-6600 / 710532 / $22,311.44
704 / 590105-100039 / Weinland Park Community Mobility Program / 06-6600 / 740539 / $250,000.00
704 / 590105-100040 / Hilltop Community Mobility Plan / 06-6600 / 740540 / $0.68
704 / 590105-100043 / Pedestrian Safety - Refugee Rd / 06-6600 / 740543 / $777.22
704 / 590105-100047 / Pedestrian Safety - Parsons Ave Sidewalk / 06-6600 / 740547 / $24,000.00
704 / 590105-100048 / King Ave - NW Blvd - Worthington Woods / 06-6600 / 740548 / $768.52
704 / 590105-100050 / Town Street Curb Ext-Avondale & Hawkes / 06-6600 / 740550 / $2,368.31
704 / 590105-100053 / Mt Vernon-Weber Rd-Kenny Rd Sidewalks / 06-6600 / 740553 / $236.13
704 / 590105-100057 / North Glenwood Ave Truck Access / 06-6600 / 740557 / $20,000.00
704 / 590105-100058 / Franklinton Railroad Sidewalk / 06-6600 / 740558 / $86,624.34
704 / 590105-100060 / Brice Road Sidewalks / 06-6600 / 710560 / $60,000.00
704 / 590105-100061 / Speed Indicator Signs / 06-6600 / 710561 / $11,100.00
704 / 590105-100062 / North Broadway Sidewalks / 06-6600 / 710562 / $67,432.09
704 / 590105-100063 / Sidewalk Design and Crosswalk Imp. / 06-6600 / 710563 / $2,036.23
704 / 590105-100064 / Southgate Drive Sidewalks / 06-6600 / 740564 / $232.54
704 / 590105-100066 / Ferris Ave Sidewalks / 06-6600 / 740566 / $55,920.70
704 / 590105-100067 / South High - Highview to Williams / 06-6600 / 740567 / $28,619.49
704 / 590105-100069 / Joyce Ave - Denune to Agler / 06-6600 / 740569 / $8,302.09
704 / 590105-100072 / Fairwood Ave Sidewalks / 06-6600 / 710572 / $83,000.00
704 / 590105-100078 / Livingston - Woodcrest-Lattimer / 06-6600 / 740578 / $100,000.00
704 / 590105-100098 / Sidewalk Design 3 / 06-6600 / 710598 / $84,000.00
704 / 590955-100006 / Marion Road Sidewalks / 06-6600 / 745506 / $900,000.00
704 / 590955-100008 / Operation Safewalks - Joyce Ave Phase 2 / 06-6600 / 704955 / $6,219.00
Transfer to:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 590955-100008 / Operation Safewalks - Joyce Ave Phase 2 / 10-5501 / 704955 / $4,643,547.94
SECTION 3. That the City Auditor be and is hereby authorized to transfer funds between the Streets and Highways Bond Fund, Number 704, and the Local Street Improvement Fund, Fund 763, as follows:
Transfer from:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 590955-100008 / Operation Safewalks - Joyce Ave Phase 2 / 10-5501 / 704955 / $4,643,547.94
Transfer to:
Fund / Grant / Grant Name / O.L. 01-03 Codes / OCA / Amount
763 / 591314-100000 / Joyce Avenue Phase 2 CCY05 / 80-0886 / 591314 / $4,643,547.94
SECTION 4. The City Auditor be and is hereby authorized to appropriate a sum of $6,199,485.34 within Fund 763, the Local Street Improvement Fund, Dept-Div. 59-12, Division of Design and Construction as follows:
Fund / Grant / Grant Name / O.L. 01-03 Codes / OCA / Amount
763 / 591314-100000 / Joyce Avenue Phase 2 CCY05 / 06-6600 / 591314 / $6,199,485.34
SECTION 5. That the City Auditor be and is hereby authorized to transfer cash and appropriation within the Department of Public Utilities Storm Sewer Bond Fund, Fund No. 685, as follows:
Transfer from:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
685 | 610782-100000 | Linworth/Meeklyn Drive SSI | 06-6600 | 685882 | $1,500,000.00
685 | 610990-100002 | 17th Avenue Improvements (Carryover) | 06-6600 | 680990 |$1,516,824.12
Transfer to:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
685 | 610782-100000 | Linworth/Meeklyn Drive SSI | 10-5501 | 685882 | $1,500,000.00
685 | 610990-100002 | 17th Avenue Improvements (Carryover) | 10-5501 | 680990 |$1,516,824.12
SECTION 6. That the City Auditor be and is hereby authorized to transfer $3,016,824.12 within the Department of Public Utilities, Dept/Div. No 60/15, between the Storm Sewer Bond Fund, Fund No. 685, and the Storm Sewer Grant Fund, Fund No. 687, as follows:
Transfer from:
Fund | Project | Project Name | O.L. 01-03 Codes | OCA Code | Change
685 | 610782-100000 | Linworth/Meeklyn Drive SSI | 10-5501 | 685882 | $1,500,000.00
685 | 610990-100002 | 17th Avenue Improvements (Carryover) | 10-5501| 680990 | $1,516,824.12
Transfer to:
Fund | Grant | Project Name | O.L. 01-03 Codes | OCA Code | Change
687 | 601314 | Operation Safewalks - Joyce Avenue | 80-0886 | 601314 | 3,016,824.12
SECTION 7. The sum of $3,960,886.72 be and is hereby appropriated within Fund 687, the Storm Sewer Grant Fund, within the Division of Sewerage and Drainage as follows:
Fund / Grant / Grant Name / O.L. 01-03 Codes / OCA / Amount
687 | 601314 | Operation Safewalks - Joyce Avenue | 06-6600 | 601314 | $3,960,886.72
SECTION 8. That the Director of Public Service be and is hereby authorized to expend up to $10,160,372.06, or so much thereof as may be needed, for the purpose of paying the cost of the Operation Safewalks - Joyce Avenue Phase 2 (OPWC CCY05) construction and inspection costs from the Local Street Improvement Fund, Fund 763, for the Division of Design and Construction, Dept.-Div. 59-12, and the Storm Sewer Grant Fund, 687, for the Division of Sewerage and Drainage as follows:
Fund / Grant / Grant Name / O.L. 01-03 Codes / OCA / Amount
763 / 591314-100000 / Joyce Avenue Phase 2 CCY05 / 06-6631 / 591314 / $5,635,895.90
Fund / Grant / Grant Name / O.L. 01-03 Codes / OCA / Amount
763 / 591314-100000 / Joyce Avenue Phase 2 CCY05 / 06-6687 / 591314 / $563,589.44
Fund / Grant / Project Name / O.L. 01-03 Codes / OCA / Amount
687 / 601314 / Operation Safewalks - Joyce Avenue / 06-6621 / 601314 / $3,600,806.11
Fund / Grant / Project Name / O.L. 01-03 Codes / OCA / Amount
687 / 601314 / Operation Safewalks - Joyce Avenue / 06-6687 / 601314 / $360,080.61
SECTION 9. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 10. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project.
SECTION 11. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 12. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.