Explanation
The Board of Health has been awarded a grant from the Ohio Department of Health to fund the Women, Infants and Children (WIC) Program for the period of October 1, 2012 through September 30, 2013. The grant funds awarded will provide for a janitorial service contract for an amount not to exceed $22,537.68. Solicitation SA004535 was bid on the City's vendor services website. An evaluation of all bids received was performed and it was determined that United Family Cleaning Service was the lowest, most responsive and responsible bidder. The contract compliance number for United Family Cleaning Service is 27-4478613. United Family Cleaning Service is contract compliant through March, 26, 2014.
This contract was awarded in compliance with Section 329.11 of the Columbus City Code.
This ordinance is submitted as an emergency so as to allow the financial transaction to be posted in the City's accounting system as soon as possible. Up to date financial posting promotes accurate accounting and financial management.
FISCAL IMPACT: The WIC Program is entirely funded by the Ohio Department of Health. This program does not generate any revenue or require a City match. This ordinance is contingent on the passage of Ordinance No. 1934-2012 that authorizes the acceptance and appropriation of $5,688,728.00 for the 2012-2013 WIC Grant Program.
Title
To authorize and direct the Board of Health to enter into a contract with United Family Cleaning Service for janitorial services at five WIC offices from October 1, 2012 through September 30, 2013; to authorize a total expenditure of $22,537.68 from the Health Department Grants Fund; and to declare an emergency. ($22,537.68)
Body
WHEREAS, Columbus Public Health WIC Program is in need of janitorial services at five WIC offices; and,
WHEREAS, solicitation SA004535 was bid on the City's vendor services website; and,
WHEREAS, an evaluation of all bids received was performed and it was determined that United Family Cleaning Service was the lowest, most responsive and responsible bidder; and,
WHEREAS, this ordinance is submitted as an emergency so as to allow the financial transaction to be posted in the City's accounting system as soon as possible. Up to date financial posting promotes accurate accounting and financial management; and,
WHEREAS, an emergency exists in the usual daily operation of the Health Department in that it is immediately necessary to accept these grant funds from the Ohio Department of Health and to appropriate these funds to the Health Department for the immediate preservation of the public health, peace, property, safety and welfare; Now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Board of Health is hereby authorized and directed to enter into a contract with United Family Cleaning Service for janitorial services at five WIC offices for the period of October 1, 2012 through September 30, 2013, in an amount not to exceed $22,537.68.
SECTION 2. That for the contract stated above, the sum of $22,537.68 is hereby authorized to be expended from the Health Department Grants Fund, Fund No. 251, Grant No. 501234, Division No. 50-01, OCA Code 501234, Object Level One 03, Object Level Three 3396.
SECTION 3. That this contract is in compliance with Section 329.11 of the Columbus City Code.
SECTION 4. That the City Auditor is authorized to make any accounting changes necessary to ensure that this contract is properly accounted for and recorded accurately on the City's financial records.
SECTION 5. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.