Explanation
BACKGROUND: This contract is for preliminary design services relating to arc flash hazards and coordination issues with electrical equipment at the Southerly Wastewater Treatment Plant (SWWTP). This portion of the project will evaluate electrical equipment that will need to be replace and provide recommendations for replacement or rehabilitation.
Future contract renewals will provide detailed design documents for the construction portion of the project, which will replace and rehabilitate the equipment. A second contract renewal will be provided for engineering services during construction.
Community Planning Area: 99-Citywide
FUTURE MODIFICATION(S): The proposed and negotiated award amount is $442,745, including a 15% engineering contingency amount that will be utilized to fund needed and approved changes in the work. Two contract renewals are anticipated at this time.
Cost summary:
Original Contract (Current) $ 442,745.00
Future Renewal #1 $ 620,000.00
Future Renewal #2 $ 720,000.00
CONTRACT TOTAL $1,782,745.00
TIMELINE: The original engineering contract for this project is for 6 months after notice to proceed from the city is provided. Two contract renewals are anticipated for Step 2 (detailed design) and 3 (services during construction) services. The length of these renewals will be negotiated at the end of each phase. The full contract is anticipated to expire in March of 2024.
EMERGENCY DESIGNATION is not requested for this project.
CONTRACT COMPLIANCE NO: 13-6094431 | Exp. 5/12/2022 | MAJ | Vendor # 025646
ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT: This project will replace equipment that is past its useful life or that no longer meets the electrical loads required by the plant. Replacing this equipment will reduce the number of maintenance needed to keep the plant operational as well as reducing the number of electrical safety issues.
BID INFORMATION: The selection of the firm providing the professional engineering services has been performed in accordance with the procedures set forth in Columbus City Code, Section 329, "Awarding professional service contracts through requests for proposals." Proposals were opened on September 3, 2021. The city received five (5) responses; Advanced Engineering Consultants, Arcadis, Dynamix Engineering, Hatch Associates Consultants, Inc., and Osborn Engineering. An evaluation committee reviewed the proposals and scored them based on the criteria within Columbus City Code Section 329. The Department of Public Utilities recommends the agreement be awarded to Hatch Associates Consultants.
CONTRACT COMPLIANCE NO: 13-6094431 | Exp. 5/12/2022 | MAJ | Vendor # 025646
FISCAL IMPACT: This ordinance requires a transfer, appropriation, and an expenditure of up to $442,745.00 from the Sanitary General PayGo Fund 6116, and amends the 2021 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to enter into an agreement with Hatch Associates Consultants for professional engineering services for the Division of Sewerage and Drainage SWWTP Power Systems Upgrades & Safety Improvements Project; to authorize the transfer, appropriation, and expenditure of up to $442,745.00 from the Sanitary Sewer PayGo Fund 6116; and to amend the 2021 Capital Improvements Budget. ($442,745.00)
Body
WHEREAS, five (5) technical proposals for professional engineering services for the SWWTP Power Systems Upgrades & Safety Improvements Project were received on September 3, 2021; and
WHEREAS, the Department of Public Utilities recommends that the agreement be awarded to Hatch Associates Consultants; and
WHEREAS, it is necessary to authorize the transfer, appropriation and expenditure of up to $442,745.00 from the Sanitary Sewer PayGo Fund 6116 for the Division of Sewerage & Drainage; and
WHEREAS, it is necessary to authorize the amendment to the 2021 Capital Improvements Budget to provide sufficient budget authority; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Sewerage & Drainage, to authorize the Director of Public Utilities to enter into a professional engineering services agreement with Hatch Associates Consultants for the SWWTP Power Systems Upgrade & Safety Improvements Project for the preservation of the public health, peace, property and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to enter into a professional engineering services agreement for the SWWTP Power Systems Upgrade & Safety Improvements Project, C.I.P. No 650357-100101 with Hatch Associates Consultants (FID#13-6094431), 88 East Broad Street, Suite 1980, Columbus, OH 43215; in accordance with the terms and conditions of the agreement on file in the Office of the Division of Sewerage & Drainage.
SECTION 2. That a transfer, appropriation, and expenditure of $442,745.00 or so much thereof as may be needed, is hereby authorized per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the 2021 Capital Improvements Budget is hereby amended per the accounting codes attached to this ordinance.
SECTION 5. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 6. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 8. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.