Explanation
BACKGROUND: The Finance and Management Department, Facilities Management Division, was granted funding through the Franklin County Office of Homeland Security and Justice Programs for the purchase, delivery, and installation of security equipment in various City-owned facilities. Ordinance No. 1273-2010, passed by City Council, September 20, 2010, in the amount of $156,100.00, authorized the acceptance of the grant from the Franklin County Office of Homeland Security. This equipment will enhance and support the daily operations of security in the downtown buildings. The expenditure for the purchase, delivery and installation, in the amount of $122,722.00 will be paid by Franklin County through the Homeland Security Grant.
The Purchasing Office advertised and solicited competitive bids. Two companies submitted bids on November 11, 2010 as follows (0 MBE, 0 FBE):
KNS Services, Inc. $122,722.00
Simplex Grinnell L.P. $132,539.00
The Facilities Management Division recommends the bid award be made to the most responsive, responsible, and best bidder, KNS Services, Inc.
A purchase order will also be created independent from this ordinance, utilizing the terms and conditions from an existing Universal Term Contract (UTC), established through the competitive bidding process by the Purchasing Office, with Echo 24 (FL004688, BPCMP33G- Expiration Date: 3/31/13). The expenditure for installation of wiring, in the amount of $33,336.00 will be paid by Franklin County through the Homeland Security Grant.
Emergency action is requested to expedite the process of the award from the Franklin County Office of Homeland Security and Justice Programs, ensuring that the important security upgrades occur as quickly as possible.
KNS Services, Inc. Contract Compliance No. 31-14602200; expiration date August 3, 2012.
Fiscal Impact: The grant for this expenditure resides with the Franklin County Office of Homeland Security, and the invoice will be paid directly by the Franklin County Agency. There is no fiscal impact for the General Fund or City match required.
Title
To authorize and direct the Finance and Management Director, on behalf of the Facilities Management Division, to execute those documents necessary for KNS Services, Inc. to install of the security equipment in various City-owned facilities; and to declare an emergency. ($0)
Body
WHEREAS, the Facilities Management Division was awarded a grant from the Franklin County Office of Homeland Security and Justice Programs; and
WHEREAS, the Purchasing Office has advertised and solicited competitive bids for the installation of the security equipment; and
WHEREAS, the Facilities Management Division has a need to upgrade existing video surveillance equipment in various City-owned facilities; and
WHEREAS, an emergency exists in the usual daily operations of the Finance and Management Department, Facilities Management Division, in that it is immediately necessary to authorize the Finance and Management Director to enter into a contract on behalf of the Facilities Management Division with KNS Services, Inc. for the installation of security equipment in various City-owned facilities, to expedite the process of the award from Franklin County Office of Homeland Security and Justice Programs, ensuring that important security upgrades occur as quickly as possible, thereby protecting the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized and directed to execute those documents necessary with KNS Services, Inc. for the installation of security equipment in various City-owned facilities, utilizing the Homeland Security Grant.
SECTION 2. That for the purpose stated in SECTION 1 hereof, the purchase be allowed.
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.