Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a construction contract with Trucco Construction Co., Inc. in the amount of $2,172,937.03, for the Nationwide Boulevard Transmission Main Improvements Project, Division of Water Contract Number 1198.
This project will replace transmission mains in the Nationwide Boulevard and Spring Street area. There is a roadway improvement project planned for Nationwide Boulevard and Hocking Street. The existing mains in the area are over 100 years old and would impact the road improvement project.
Work consists of installing approximately 2,200 linear feet of 12-inch, 24-inch, 30-inch, 36-inch, and 48-inch water lines and appurtenances. The project also includes the installation of fire hydrants and water services, and such other work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the bid submittal documents.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT: This project will limit the City's risk by replacing 100 year old infrastructure. The mains being installed are designed and specified to have a life expectancy of 100 years. By reducing the risk in this area, the City will have reduced maintenance costs over the life of the new mains.
3. CONSTRUCTION CONTRACT AWARD: The Director of Public Utilities publicly opened seven bids on March 6, 2013 from: Trucco Construction Co., Inc. - $2,172,937.03; George J. Igel & Co. - $2,214,331.63; Complete General Construction Co. - $2,226,547.03; Conie Construction Co. - $2,393,072.00; Shelly & Sands, Inc. - $2,826,391.15; S.J. Louis Construction, Inc. - $3,117,482.50; and John Eramo & Sons, Inc. - $1,854,203.67.
John Eramo & Sons, Inc. requested that they be able to withdraw their bid due to an unintentional omission in a bid item, and the Director accepted their withdrawal.
Therefore, Trucco Construction Co., Inc.'s bid was deemed the lowest, best, most responsive and responsible bid in the amount of $2,172,937.03. Their Contract Compliance Number is 31-1293605 (expires 6/12/14, Majority). Additional information regarding each bidder, description of work, contract time frame and detailed amounts can be found on the attached Information form.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Trucco Construction Co., Inc.
4. EMERGENCY DESIGNATION: It is requested that this Ordinance be handled in an emergency manner as the City, through the Development Department, has an agreement to have the existing water mains replaced by July 2014. The water line will take approximately 10 - 12 months to install, therefore, work needs to begin immediately, in order to take advantage of the construction season.
5. FISCAL IMPACT: This legislation includes a transfer of funds within the Water Works Enlargement Voted Bonds Fund and an amendment to the 2013 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to enter into a construction contract with Trucco Construction Co., Inc. for the Nationwide Boulevard Transmission Main Improvements Project; for the Division of Water; to authorize a transfer and expenditure up to $2,172,937.03 within the Water Works Enlargement Voted Bonds Fund; to amend the 2013 Capital Improvements Budget; and to declare an emergency. ($2,172,937.03)
Body
WHEREAS, seven bids for the Nationwide Boulevard Transmission Main Improvements Project were received and publicly opened in the offices of the Director of Public Utilities on March 6, 2013; and
WHEREAS, the lowest, best, most responsive and responsible bid was from Trucco Construction Co., Inc. in the amount of $2,172,937.03; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to award and execute a construction contract for the Nationwide Boulevard Transmission Main Improvements Project with Trucco Construction Co., Inc.; and
WHEREAS, it is necessary for this Council to authorize the transfer and expenditure of funds within the Water Works Enlargement Voted Bonds Fund, for the Division of Water; and
WHEREAS, it is necessary to authorize an amendment to the 2013 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Water, Department of Public Utilities, in that it is immediately necessary to authorize the Director of Public Utilities to enter into a construction contract with Trucco Construction Co., Inc. for the Nationwide Boulevard Transmission Main Improvements Project, in an emergency manner in order to have work remain on schedule to meet the agreement made with the Development Department; for the immediate preservation of the public health, peace, property and safety; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is authorized to award and execute a construction contract for the Nationwide Boulevard Transmission Main Improvements Project with the lowest, best, most responsive, and responsible bidder, Trucco Construction Co., Inc., 3531 Airport Road, Delaware, Ohio 43015; in the amount of $2,172,937.03; in accordance with the terms and conditions of the contract on file in the Office of the Division of Water.
SECTION 2. That the City Auditor is hereby authorized to transfer $1,024,561.97 within the Department of Public Utilities, Division of Water, Water Works Enlargement Voted Bonds Fund, Fund No. 606, Dept/Div. No. 60-09, Object Level Three 6629, as follows:
Fund No. | Project No. | Project Name | OCA Code | Change
606 | 690236-100030 (carryover) | Sylvan Ave. WL Imp's | 623631 | -$74,561.97
606 | 690370-100003 (carryover) | Upground Borrow Pit Rest. | 663703 | -$950,000.00
606 | 690531-100000 (carryover) | Nationwide Blvd. Trans. Main | 606531 | +$1,024,561.97
*there is already $1,148,375.06 cash available in Project 690531, Fund 606.
SECTION 3. That the 2013 Capital Improvements Budget is hereby amended as follows:
Fund No. | Proj. No. | Proj. Name | Current Authority | Revised Authority | Change
606 | 690236-100030 (carryover) | Sylvan Ave. WL Imp's | $82,481 | $7,919 | -$74,562
606 | 690370-100003 (carryover) | Upground Borrow Pit Rest. | $950,000 | $0 | -$950,000
606 | 690531-100000 (carryover) | Nationwide Bl. Trans. | $1,500,000 | $2,524,562 | +$1,024,562
SECTION 4. That the expenditure of $2,172,937.03 is hereby authorized for the Nationwide Boulevard Transmission Main Improvements Project within the Water Works Enlargement Voted Bonds Fund, Fund No. 606, Dept.-Div. 60-09, Project No. 690531-100000 (carryover), Object Level Three 6629, OCA Code 606531.
SECTION 5. That said construction company shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Water.
SECTION 6. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 8. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 9. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 10. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.