Explanation
The Public Service Department, Transportation Division, requires sign posts, aluminum sign blanks, strain poles, polyvinyl chloride (PVC) conduit, rigid conduit, steel, thermoplastic pavement marking materials and preformed plastic pavement markings to perform its mission of promoting pedestrian safety and traffic control.
Aluminum sign blanks are used in the sign manufacturing process performed at Transportation's maintenance facility at 1820 East Seventeenth Avenue.
The Division utilizes thermoplastic permanent pavement marking material to delineate traffic lanes and effect messages to motorists ("right turn only", "school zone ahead" etcetera) on arterial roadway surfaces. Thermoplastic lasts much longer than paint and for that reason is eligible for capital improvement funding. Thermoplastic is purchased in bulk quantities in two different colors (yellow and white) and is applied by Division personnel using specialized equipment that heats the material to near-liquid condition and then extrudes it in the desired shapes and dimensions.
These commodities are available for purchase per the terms and conditions of eight (8) existing citywide universal term contracts with as many vendors. This ordinance authorizes the purchase of sign posts, aluminum sign blanks, strain poles, polyvinyl chloride (PVC) conduit, rigid conduit, steel, thermoplastic pavement marking materials and preformed plastic pavement markings per these contracts to meet the Transportation Division's anticipated needs for 2006 in the amount of $770,000.00.
Fiscal Impact: Funds for these expenditures are budgeted and available within the 2005 Capital Improvements Budget in the 1995, 1999, 2004 Voted Streets and Highways Fund in the traffic signal installation and permanent pavement markings projects. This ordinance transfers $180,000.00 from the signal installation project to the sign upgradings/streetname sign project to cover the $180,000.00 cost of sign material purchases. It also amends the Capital Improvements Budget accordingly.
The division was authorized to spend $808,706.00 in 2003 (Ordinances 0831-2003 and 1667-2003), $325,250.50 in 2004 (Ordinances 0265-2004, 0313-2004 and 0545-2004) and $1,503,678.00 in 2005 (Ordinances 0289-2005, 1792-2005 and 1839-2005) for these and similar commodities.
Emergency action is requested to provide for an uninterrupted supply of these commodities that are critical to the division's programs that promote and enhance pedestrian and motorist safety and traffic control.
Title
To amend the 2005 Capital Improvements Budget; to authorize the transfer of $180,000.00 between projects within the 1995, 1999, 2004 Voted Streets and Highways Fund; to authorize the Finance and Management Director to establish purchase orders for the purchase of sign posts, aluminum sign blanks, strain poles, polyvinyl chloride (PVC) conduit, rigid conduit, steel, thermoplastic pavement marking materials and preformed plastic pavement markings for the Transportation Division per the terms and conditions of eight existing citywide universal term contracts with as many vendors; to authorize the expenditure of $770,000.00 or so much thereof as may be necessary from the 1995, 1999, 2004 Voted Streets and Highways Fund; and to declare an emergency. ($770,000.00)
Body
WHEREAS, the Transportation Division requires of sign posts, aluminum sign blanks, strain poles, polyvinyl chloride (PVC) conduit, rigid conduit, steel, thermoplastic pavement marking materials and preformed plastic pavement markings to perform its mission of promoting pedestrian safety and traffic control; and
WHEREAS, these items can be purchased per the terms and conditions of eight (8) existing citywide universal term contracts that were established by the Purchasing Office with as many vendors for this purpose; and
WHEREAS, this ordinance authorizes the purchase of the Transportation Division's anticipated needs for these commodities for 2006; and
WHEREAS, this ordinance authorizes the expenditure of up to $770,000.00 for these traffic commodities; and
WHEREAS, an emergency exists in the usual daily operation of the Public Service Department, Transportation Division, in that it is immediately necessary to provide for an uninterrupted supply of traffic commodities that are critical to the division's programs that promote and enhance pedestrian and motorist safety and traffic control, thereby preserving the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2005 Capital Improvements Budget (CIB) be and hereby is amended as follows:
Public Service / Transportation
Project # / Project / current CIB / change / CIB as Amended
540007 / signal installation / $750,000 / ($180,000) / $570,000
540008 / sign upgrading/street name signs / $175,000 / $180,000 / $355,000
SECTION 2. That the City Auditor be and hereby is authorized to transfer $180,000.00 between projects within Fund 704, the 1995, 1999, 2004 Streets and Highways Fund, as follows:
TRANSFER FROM
Project # / Project / Object Level One/Three Codes / OCA Code
540007 / signal installation / 06/6622 / 644385
Total Transfer From: $180,000.00
TRANSFER TO:
Project # / Project / Object Level One/Three Codes / OCA Code
540008 / sign upgrading/street name signs / 06/6622 / 644385
Total Transfer To: $180,000.00
SECTION 3. That the expenditure of $770,000.00 or so much thereof as may be necessary be and hereby is authorized to be expended from Fund 704, the 1995, 1999, 2004 Streets and Highways Fund, Department No. 59-09, Transportation Division, Object Level One Code 06, Object Level Three Code 6622, OCA Code 644385, Project 540007, signal installation ($220,000.00); Project 540008, sign upgrading/street name signs ($180,000.00) and Project 540013, permanent pavement markings ($370,000.00) to pay the cost thereof.
SECTION 4. That the Finance and Management Director be and hereby is authorized to establish purchase orders per the terms and conditions of existing citywide contracts for the purchase of sign posts, aluminum sign blanks, strain poles, polyvinyl chloride (PVC) conduit, rigid conduit, steel, thermoplastic pavement marking materials and preformed plastic pavement markings per the terms and conditions of eight (8) existing universal term contracts established by the Purchasing Office with as many vendors for this purpose on behalf of the Transportation Division as follows:
M. H. Corbin, Incorporated (total $80,000.00)
#FL002976 / expires 9/20/2008 / sign posts
Project 540007
Rocal, Incorporated (total $16,500.00)
#FL002908 / expires 9/1/2007 / aluminum sign blanks
Project 540007
U.S. Standard Sign Company (total $83,500.00)
#FL002907 / expires 9/1/2007 / aluminum sign blanks
Project 540007
Bayside Supply LLC (total $150,000.00)
#FL002545 / expires 10/31/2007 / strain poles
Project 540008
Edison Equipment Company (total $40,000.00)
#FL002315 / expires 11/30/2007 / polyvinyl chloride (PVC) conduit
Project 540008
Benjamin Steel Company (total $30,000.00)
#FL002307 / expires 9/30/2007 / rigid conduit and steel for signals
Project 540008
DOBCO (total $320,000.00)
#FL003026 / expires 12/31/2007 / thermoplastic pavement marking material
Project 540013
Flint Trading Incorporated (total $50,000.00)
#FL003025 / expires 12/31/2008 / preformed pavement marking material
Project 540013
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force form and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.