Explanation
This legislation authorizes the Finance and Management Director to enter into a contract with Vermeer Mfg. Co. for the purchase of three (3) chippers for the Department of Recreation and Parks - Parks Maintenance and Forestry Section.
Background: Rick Brewer, Citywide Occupational Safety and Health Manager received a letter from Safex addressing their evaluation on the safety features of the Vermeer Chippers to be purchased. Safex compared the Vermeer Chippers to other available chippers within the industry and listed a few safety advantages Vermeer offered. The purchase will be from the State of Ohio Contract. This contract allows purchases of supplies and/or services. Purchasing approved the purchase from the State of Ohio Contract. The Parks Maintenance and Forestry Section are responsible for the maintenance of keeping trees, large and small, trimmed in the City of Columbus. The chippers break down tree limbs into mulch. Parks Maintenance will be receiving one chipper that will replace an existing one that is in need of replacement and Forestry Maintenance will be receiving two chippers that will replace two chippers in need of replacement.
The State of Ohio Contract is Schedule Number: 800311 / Index No: STS515 / Expires 7/31/2017. State of Ohio Contract attached. The State of Ohio, Department of Administrative Services contract as previously authorized by Ordinance 582-87. The State Contract being utilized is Index Number STS515, Schedule Number 800261. This contract is for Toro brand agricultural machinery for harvesting, lawn mowing equipment, and utility vehicles and offers a 21.2% discount off of the manufacturer suggested retail price. The expiration date of this contract is 9/30/17.
Vendor Manufacturer /Model Bid Amount
Vermeer Mfg. Co. Vermeer BC1500 $ 120,394.00 (2 Each)
Vermeer Mfg. Co. Vermeer BC1800XL $ 75,396.00 (1 Each)
Principal Parties:
Vermeer Mfg. Co.
1210 Vermeer Rd. East Plant 1, P.O. Box 200 Pella, IA 50219
Jerry Beyer 641-621-8146
Contract Compliance Number: - 42-0663191
March 17, 2017
Benefits to the Public: The Public will benefit by the purchase of the chippers because the equipment is necessary to break down tree limbs into mulch. The equipment provides an effective and efficient removal.
Area(s) Affected: All Communities within the City of Columbus will be affected by this purchase.
Master Plan Relation: Improve maintenance standards city-wide
Fiscal Impact: $195,790.00 is budgeted and available in the Recreation and Parks Voted Bond Fund 7702 to meet the financial obligations of this contract.
Title
To authorize the Finance and Management Director to enter into a contract with Vermeer Mfg. Co. for the purchase of two (2) Vermeer BC1500 Chippers and one (1) Vermeer BC1800XL Chipper for the Recreation and Parks Department in accordance with a State of Ohio contract; to authorize the expenditure of $195,790.00 from the Recreation and Parks Voted Bond Fund 7702. ($195,790.00)
Body
WHEREAS, it is necessary to authorize the expenditure of $195,790.00 from the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, it has beome necessary in the usual daily operations of the Department of Recreation and Parks to authorize and direct the Finance and Management Director to enter into a contract with Vermeer Mfg. Co. for the purchase of three (3) chippers for the Department of Recreation and Parks - Parks Maintenance and Forestry Section by utilizing a State of Ohio, Department of Administrative Services contract as previously authorized by Ordinance 582-87; and
NOW THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized and directed to enter into a contract with Vermeer Mfg. Co. for the purchase of three (3) chippers for the Department of Recreation and Parks - Parks Maintenance and Forestry Section by utilizing a State of Ohio, Department of Administrative Services contract as previously authorized by Ordinance 582-87.
SECTION 2. That the expenditure of $195,790.00 is authorized from the Recreation and Parks Voted Bond Fund 7702.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. For the purpose stated in Section 1, the expenditure of $195,790.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Voted Recreation and Parks Bond Fund 7702 in object class 06 Capital Outlay per the accounting codes in the attachment.
SECTION 7. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.