Explanation
Need: The Division of Police needs to purchase a new Model MD500E Aircraft. The Division of Police will use this helicopter to patrol the airspace over the City of Columbus. This purchase will improve police response time, reduce crime through area selective enforcement by use of helicopter patrol, increase patrol observation, increase officer safety, and conduct successful day and night time surveillance. This will allow the Division of Police to obtain the best same pricing for this purchase under the Purchase Agreement DC-TBD07-235-06.
Bid Information: The Finance and Management Director entered into a Purchase Agreement DC-TBD07-235-06 for helicopters through July 2008 with MD Helicopters, Inc. enabling better pricing for the Division of Police. On November 29, 2006, Department of Public Safety and Police representatives negotiated pricing based on the contract with M.D. Helicopters, Inc. for a new 500E helicopter. The purchase price of a 500E is up to a maximum of $1,356,545.00.
Contract Compliance No.: M.D. Helicopter, Inc. - 86-0944088 expires 12/07/08
Emergency Designation: Emergency legislation is requested because the negotiated price is only good for a limited time.
FISCAL IMPACT:
Since this purchase will be made with funds from the Special Income Tax Debt Fund, there will be no immediate effect on the financial status of the General Fund.
Title
To authorize and direct the Finance and Management Director to exercise the option for fourth purchase per the Purchase Agreement with MD Helicopters, Inc. for the purchase of a 500E helicopter, to authorize the appropriation and the expenditure of up to a maximum of $1,356,545.00 from the Special Income Tax Debt Fund; and to declare an emergency. ($1,356,545.00)
Body
WHEREAS, the Division of Police's plan is to have six (6) helicopters available for patrolling the airspace of the City of Columbus; and
WHEREAS, the purchase of this new helicopter is a scheduled replacement; and
WHEREAS, the Finance and Management Director entered into a Purchase Agreement DC-TBD07-235-06 for helicopters through July 2008 with MD Helicopters, Inc; and
WHEREAS, an emergency exists in the daily operation of the Division of Police, Department of Public Safety, in that it is immediately necessary to exercise the option for the purchase of a fourth 500E helicopter to get the negotiated price and for the preservation of the public peace, health, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized and directed to exercise the option per the Purchase Agreement DC-TBD07-235-06 with M.D. Helicopters, Inc. for the purchase of a new 500E helicopter for the Division of Police.
SECTION 2. That from the unappropriated monies in the Special Income Tax Debt Fund No. 430, and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2008, the sum of $1,356,545.00 is appropriated to the Division of Police, Department of Public Safety, No. 30-03, Object Level 03- 6652, OCA Code 302018.
SECTION 3. That the expenditure of up to $1,356,545.00 or so much as thereof as may be needed, be and is hereby authorized from the Special Income Tax Debt Fund to pay the cost thereof as described in Section 1 of this ordinance as follows: |DIV 30-03 | FUND 430 | OBJ LEVEL (1) - 06 | OBJ LEVEL (3) - 6652 | OCA 302018 |
SECTION 4. That proceeds from the sale/disposal of previously purchased City owned helicopters are to be deposited to Fund 430.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part thereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.