Explanation
BACKGROUND: This ordinance authorizes a transfer of $4,967.48 within the Fleet Management Services Fund for the Fleet Management Division and an expenditure of $84,967.48 for the purchase of a mobile tire service truck from Bob McDorman Chevrolet.
The Department of Public Service, Fleet Management Division, needs to replace a mobile tire service truck that has high mileage and excessive maintenance costs. The Fleet Management Division utilizes mobile tire service trucks to repair and replace tires on city vehicles that become inoperable on roadways. The Division has a total of three mobile tire service trucks, including the vehicle to be replaced. Solicitation SA002163 for a Mobile Service Tire Truck was advertised and bids were received on October 5, 2006 as follows:
Vendor Bid Amount Status
Bob McDorman, Canal Winchester: $84,967.48 Majority
Byers Chevrolet, Columbus, OH: $85,275.00 Majority
Center City, Columbus, OH: $85,822.00 Majority
Fyda Freightliner, Columbus, OH: $86,572.00 Majority
Graham Ford, Columbus, OH: $90,814.00 Majority
After review of the bids the Fleet Management Division recommends acceptance of the lowest responsive, responsible, and best bid submitted by Bob McDorman Chevrolet, CC #31-0714139.
FISCAL IMPACT: The Fleet Management Division budgeted $80,000.00 in the 2007 operating budget for the purchase of a mobile tire service truck. This ordinance authorizes a total expenditure of $84,967.48 for the purchase of the mobile service tire truck. Therefore, a transfer of funds within the 2007 operating budget of $4,967.48 is necessary to fund the expenditure. The additional funds will be transferred from automotive services. The transfer will not impact negatively on the division's ability to provide automotive services.
Emergency legislation is necessary so that the purchase order for this vehicle can be issued as soon as possible in order to meet the manufacturer's cutoff deadlines.
Title
To authorize a transfer of $4,967.48 within the Fleet Management Services Fund; to authorize the Finance and Management Director to establish a purchase order to purchase a Mobile Tire Service Truck for the Fleet Management Division, to authorize the expenditure of $84,967.48 from the Fleet Management Services Fund; and to declare an emergency. ($84,967.48)
Body
WHEREAS, The Department of Public Service, Fleet Management Division, needs to replace a mobile tire service truck that has high mileage and excessive maintenance costs, and
WHEREAS, the Fleet Management Division has funds budgeted for replacement of the mobile tire service truck, and
WHEREAS, a small transfer of funds within the Fleet Management Services Fund is required in order to provide for the total purchase expenditure of the mobile tire service truck; and
WHEREAS, formal bids for a mobile tire service truck were advertised and received on October 5, 2006, and
WHEREAS, an emergency exists in the usual daily operation of the Public Service Department, Fleet Management Division, in that it is immediately necessary to authorize the Finance and Management Director to issue a purchase order for the purchase of a Mobile Tire Service Truck for the Fleet Management Division, thereby preserving the public health, peace, property, safety and welfare, now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the City Auditor is hereby authorized and directed to transfer funds within the Fleet Management Services Fund as follows:
FROM:
Dept/Div: 59-05 | Fund 513 | Object Level 3: 3373 | OCA: 591347 | Amount $4,967.48
TO:
Dept/Div: 59-05 | Fund 513 | Object Level 3: 6652 | OCA: 591263 | Amount $4,967.48
Section 2. That the Director of Finance and Management be and hereby is authorized and directed to issue a purchase order to Bob McDorman Chevrolet for the purchase of a Mobile Tire Service Truck for the Fleet Management Division in accordance with Solicitation SA002163.
Section 3. That the expenditure of $84,967.48 or so much thereof as may be necessary, be and is hereby authorized from the Fleet Management Division; Department 59-05; Fund 513; OCA Code 591263; OL3 Code 6652.
Section 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.