Explanation
BACKGROUND:
This ordinance authorizes the Director of the Department of Technology and the Director of the Department of Human Resources to modify an existing contract to increase funding and extend the term period for an additional six (6) months, October 31, 2010 through April 30, 2011 for software/license maintenance and support with Manan LLC (dba Gyrus Systems) for Gyrus' Training Wizard software.
Previous ordinance No. 0695-2010 in the amount of $12,866.52 was passed by Columbus City Council June 7, 2010, to renew the existing annual contract agreement with Manan LLC (dba Gyrus Systems) for a six (6) month term period (May 1, 2010 through October 30, 2010) on behalf of the Human Resources Department. However, it has been determined that the Gyrus system, which will eventually be replaced by CourseMill and Intellivue application, needs to remain in production until the Human Resource application (CHRIS) goes into production.
The Gyrus software license provides for the scheduling, tracking, data collection and reporting of training classes offered by citywide training and development office and other city departments. The license provides for unlimited administrative license users and assists in managing a learning environment, facilitating training events and records, learning management and skills development, software support, web access for upgrades, updates and real-time downloads from other Gyrus technology applications. In addition, it will provide the resources to ensure proper documentation of all class attendance, as proof of compliance with various state and federal laws, which require training as a proactive measure for compliance.
This ordinance also requests approval to continue services provided by Manan LLC (dba Gyrus Systems), in accordance with sole source procurement provisions of Section 329 of the Columbus City Code; as it has been determined that Manan LLC is the sole supplier for the software license, maintenance and support.
FISCAL IMPACT:
During fiscal year 2008 and 2009 the Department of Technology expended $32,936.00 and $34,415.00 respectively for each year's contract. This year, $12,866.52 was expended for the term period of 05/01/2010 through 10/30/2010 from the Information Services Fund. The additional funding in the amount of $12,866.48 is for the period of 10/31/2010 through 04/30/2011 to support the extended coverage period was budgeted and is available within the Department of Technology's Information Services Fund 2010 budget. With this expenditure the contract aggregate total will be $178,875.54.
CONTRACT COMPLIANCE:
Vendor Name: Manan LLC (dba Gyrus Systems) CC#: 26-4522132 Expires: 04/27/2012
Title
To authorize the Director of the Department of Technology and the Director of the Department of Human Resources to modify an existing contract to increase funding and extend the term period for an additional six months for annual license and maintenance support services with Manan LLC (dba Gyrus Systems) on behalf of the Human Resources Department; in accordance with sole source procurement provisions of the Columbus City Code; and to authorize the expenditure of $12,866.48 from the Information Services Fund. ($12,866.48)
Body
WHEREAS, previous Ordinance No. 0695-2010 was passed by Columbus City Council June 7, 2010 to renew an existing annual contract for license and maintenance support services with Manan LLC (dba Gyrus Systems) for six (6) months (May 1, 2010 through October 30, 2010), on behalf of the Human Resources Department for the Training Wizard Software, and
WHEREAS, it is necessary for the Department of Technology to modify the existing software/license maintenance and support contract to increase funding and extend the term period for an additional six (6) months (October 31, 2010 through April 30, 2011), and
WHEREAS, this ordinance also requests approval to continue services provided by Manan LLC (dba Gyrus Systems), in accordance with sole source procurement provisions of Section 329 of the Columbus City Code; as it has been determined that Gyrus is the supplier for the license, maintenance and support, and
WHEREAS, this ordinance authorizes the Director of the Department of Technology and the Director of the Department of Human Resources to modify an existing contract to increase funding and extend the term period of an annual license and support contract with Manan LLC (dba Gyrus Systems) for an additional six (6) months on behalf of the Human Resources Department with all other terms and conditions remaining the same to support the daily operational activities for the public safety, health and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology and the Director of the Department of Human Resources be and is hereby authorized to modify an existing contract to increase funding and extend the term period of an annual license and support contract for an additional six (6) month period (October 31, 2010 through April 30, 2011), with all other terms and conditions remaining the same for the Training Wizard software from Manan LLC (dba Gyrus Systems) in the amount of $12,866.48.
SECTION 2: That the expenditure of $12,866.48 or so much thereof as may be necessary is hereby authorized to be expended from:
Division: 47-01|Fund: 514| Sub fund 010| OCA Code: 460047| Object Level One: 03| Object Level Three: 3369|Amount: $12,866.48
SECTION 3: That the City Auditor is authorized to make any changes to revise the funding source for any contract or contract modifications associated with this ordinance.
SECTION 4: That this agreement is being established in accordance with the sole source provisions of the Columbus City Code, section 329.07
SECTION 5: That this ordinance shall take effect and be in force from and after the earliest period allowed by law.