Explanation
BACKGROUND: This ordinance authorizes the association of General Budget Reservations with existing Universal Term Contracts (UTCs)/Purchase Agreements in the total amount of $195,000.00 for EMS pharmaceuticals and miscellaneous medical supplies for the Division of Fire. The Fire Division needs to purchase pharmaceuticals and miscellaneous medical supplies for use in daily emergency services and emergency medical service (EMS) operations. The existing Universal Term Contracts were established by the Purchasing Office for such purposes with Life-Assist, Incorporated, Bound Tree Medical LLC, and Zoll Medical Corporation. EMS medical supplies include, but are not limited to, bandages, IVs, pharmaceuticals, splints, face masks, gowns, gloves, etc. These supplies are used in the Fire Division's daily emergency medical (EMS) operations. This legislation authorizes the Finance and Management Director to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreements with Life-Assist, Inc., Bound Tree Medical LLC, and Zoll Medical Corporation, for the purchase of these supplies for the Division of Fire.
Bid Information: Universal Term Contracts exist for these purchases: Life-Assist, Incorporated / Miscellaneous Medical Supplies (Vendor 010830 / PA005993 / Exp. 06-30-25); Bound Tree, LLC / Miscellaneous MedicalSupplies (Vendor 005886 / PA005994 / Exp. 06-30-25); Zoll Medical Corporation (Vendor 000197 / PA006345 / Exp. 12-31-24.
Contract Compliance: Life-Assist, Incorporated, #94-2440500 / Bound Tree Medical, LLC #31-1739487 / Zoll Medical Corporation #04-2711626
Emergency Designation: Emergency action is requested as funds for these miscellaneous medical supplies are needed to keep supplies stocked at adequate levels and to avoid supply chain delays.
FISCAL IMPACT: This ordinance authorizes the expenditure of $195,000.00 from the Division of Fire's general fund operating budget to purchase both pharmaceuticals and miscellaneous medical supplies. The Division of Fire has spent approximately $1.75M thus far in 2023; in 2022 and 2021, the Fire Division spent or encumbered approximately $1.75M from the General Fund on these supplies. Within the general fund, this ordinance authorizes a transfer of $150,000 to better align appropriations with projected expenditures related to these supplies, and a total expenditure of $195,000.00.
This ordinance will authorize the following purchase orders and amounts: Life-Assist, Inc. / $70,000.00, Bound Tree Medical LLC/ $25,000.00, Zoll Medical / $100,000.00.
Title
To authorize the City Auditor to transfer $150,000.00 within the general fund; to authorize and direct the Finance and Management Director to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreements with Life-Assist, Incorporated, Bound Tree Medical, LLC, and Zoll Medical Corporation, for the purchase of EMS pharmaceuticals and miscellaneous medical supplies for the Division of Fire; to authorize the expenditure of $195,000.00 from the general fund; and to declare an emergency. ($195,000.00)
Body
WHEREAS, there is a need for the Fire Division to purchase pharmaceuticals and miscellaneous medical supplies for use in daily emergency services and emergency medical service (EMS) operations; and,
WHEREAS, Universal Term Contracts established by the Purchasing Office exist for these purchases; and,
WHEREAS, this ordinance authorizes the Finance and Management Director to issue purchase orders via Universal Term Contracts established by the Purchasing Office for these purchases; and,
WHEREAS, the City Auditor is hereby authorized to transfer funds within the General Fund to fund this purchase; and,
WHEREAS, an emergency exists in the usual daily operation of the Division of Fire, Department of Public Safety, in that it is immediately necessary to authorize the Finance and Management Director to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreements with Life-Assist, Incorporated, Bound Tree Medical, LLC, and Zoll Medical Corporation, to purchase miscellaneous medical supplies, to ensure that such supplies are stocked at adequate levels and to avoid supply chain delays of receipt of said supplies, all for the immediate preservation of the public health, peace, property, safety, and welfare; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Auditor is hereby authorized to transfer $150,000.00, or so much thereof as may be needed, within the General Fund per the account codes in the attachment to this ordinance.
SECTION 2. That the Director of Finance and Management be and is hereby authorized and directed to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreements with Life-Assist, Incorporated, Bound Tree Medical, LLC, and Zoll Medical Corporation, for the purchase of EMS pharmaceuticals and miscellaneous medical supplies for the Division of Fire.
SECTION 3. That the expenditure of $195,000.00, or so much thereof as may be necessary, be and is hereby authorized from the general fund, per the accounting codes in the attachment to this ordinance.
SECTION 4. That City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.