Explanation
1. BACKGROUND:
This legislation authorizes the Director of Public Service to enter into a contract for the construction of the NCR - Lincoln Theatre Phase 2 project.
This project is a streetscape improvement project between a point just west of the intersection of East Long Street and Hamilton Parkway (west limit) and Garfield Avenue (east limit). The project will move underground or move offsite all utility poles and overhead lines; provide ornamental street lighting; install a new mast-arm signal at the Long-Hamilton intersection; provide new sidewalks at various locations; construct new curb ramps; and install a special flashing-beacon crosswalk at East Long and Garfield.
.25 miles of 5 to 9.5 foot wide sidewalk and 16 ADA ramps will be added or reconstructed in this project. There is 1 bus stops within the limits of this project.
The estimated Notice to Proceed date is January 16, 2013. The project was let by the Office of Support Services through Vendor Services and Bid Express. 4 bids were received on November 27, 2012 (3 Majority, 1 PHC) and tabulated on November 28, 2012 as follows:
Company Name Bid Amt Majority/MBE/FBE
Danbert Inc. $1,323,456.71 Majority
Complete General Construction $1,339,935.93 Majority
Asplundh Construction $1,428,069.57 PHC
Columbus Asphalt Paving $1,459,264.73 Majority
Award is made to the lowest responsive and responsible and best bidder, Danbert, Inc., for their bid of $1,323,456.71.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Danbert Inc.
2. CONTRACT COMPLIANCE
The contract compliance number for Danbert Inc. is 311029004 and expires 9/10/14.
3. FISCAL IMPACT
The Department of Development will provide funding for this project. Funding is budgeted and available within the Streets and Highways G.O. Bonds Fund.
4. EMERGENCY DESIGNATION.
Emergency action is requested in order for this project to commence as early as possible and perform necessary construction for the economic growth of this area.
Title
To authorize the Director of Public Service to enter into a contract with Danbert Inc. to provide for the payment of the contract and construction administration and inspection services, in connection with the NCR - Lincoln Theater Phase 2 project; to authorize the expenditure of $1,455,802.38 from the Streets and Highways G.O. Bonds Fund for the Division of Design and Construction; and to declare an emergency. ($1,455,802.38)
Body
WHEREAS, the Division of Design and Construction is engaged in the NCR - Lincoln Theater Phase 2 project; and
WHEREAS, work on this project consists of streetscape improvement between a point just west of the intersection of East Long Street and Hamilton Parkway (west limit) and Garfield Avenue (east limit). The project will move underground or move offsite all utility poles and overhead lines; provide ornamental street lighting; install a new mast-arm signal at the Long-Hamilton intersection; provide new sidewalks at various locations; construct new curb ramps; and install a special flashing-beacon crosswalk at East Long and Garfield.; and
WHEREAS, funding for this project will be provided by The Department of Development from the Streets and Highways G.O. Bonds Fund; and
WHEREAS, bids were received on November 27, 2012, and tabulated on November 28, 2012, for the NCR - Lincoln Theater Phase 2 project and a satisfactory bid has been received; and
WHEREAS, it is necessary to provide for construction administration and inspection costs; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Design and Construction in that the funding should be authorized immediately to perform necessary improvements for the economic growth of this area, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be and is hereby authorized to enter into contract with Danbert, Inc., 8077 Memorial Drive, Plain City, Ohio, 430604 for the construction of the NCR - Lincoln Theater Phase 2 project in the amount of up to $1,323,456.71 or so much thereof as may be needed, for the Division of Design and Construction in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to obtain and pay for the necessary inspection costs associated with the project up to a maximum of $132,345.67.
SECTION 2. That the 2012 C.I.B. authorized by ordinance 0368-2012 be amended due to encumbrance cancellations and to provide sufficient authority for this project as follows:
Encumbrance Cancellations
Fund / Project / Project Name / Current C.I.B. / Amendment Amount / C.I.B. as amended
704 / 530058-100001 / NCR - Milo Grogan (Carryover) / $264,773.00 / $17,515.00 / $282,288.00
Establish Sufficient Authority
Fund / Project / Project Name / Current C.I.B. / Amendment Amount / C.I.B. as amended
704 / 530058-100000 / NCR (Carryover) / $4,829.00 / ($4,829.00) / $0.00
704 / 530058-100001 / NCR - Milo Grogan (Carryover) / $282,288.00 / ($17,515.00) / $264,773.00
704 / 530058-100007 / NCR - High Street Impr. (Carryover) / $967.00 / ($967.00) / $0.00
704 / 530058-100008 / NCR - Streetscape Improvements (Carryover) / $630,000.00 / ($430,000.00) / $200,000.00
704 / 440005-100015 / UIRF - Miscellaneous (Carryover) / $460,493.00 / ($202,492.00) / $258,001.00
704 / 530058-100009 / NCR - Lincoln Theater Phase 2 (Carryover) / $801,267.00 / $655,803.00 / $1,457,070.00
SECTION 3. That the transfer of cash and appropriation within the Streets and Highways G.O. Bonds Fund be authorized as follows:
Transfer from:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530058-100000 / NCR / 06-6600 / 590039 / $4,828.97
704 / 530058-100001 / NCR - Milo Grogan / 06-6600 / 745801 / $17,515.00
704 / 530058-100007 / NCR - High Street Impr / 06-6600 / 704758 / $967.00
704 / 530058-100008 / NCR - Streetscape Improvements / 06-6600 / 745808 / $430,000.00
704 / 440005-100015 / UIRF - Misc. / 06-6600 / 740515 / $202,491.41
Transfer to:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530058-100009 / NCR - Lincoln Theater Phase 2 / 06-6621 / 745809 / $655,802.38
SECTION 4. That for the purpose of paying the cost of the contract, $1,323,456.71, and inspection, 132,345.67, the sum of up to $1,455,802.38 or so much thereof as may be needed, is hereby authorized to be expended from the Streets and Highways G.O. Bonds Fund, Fund 704, for the Division of Design and Construction, Dept.-Div. 59-12 as follows:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530058-100009 / NCR - Lincoln Theater Phase 2 / 06-6621 / 745809 / $1,323,456.71
704 / 530058-100009 / NCR - Lincoln Theatre Phase 2 / 06-6687 / 745809 / $132,345.67
SECTION 5. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.