Explanation
BACKGROUND:
This ordinance transfers funds within various divisions within the general fund, street construction and maintenance fund, and the parking meter program fund to reflect the realignment of departmental responsibilities within the Department of Public Service.
Accomplished through separate code change legislation, this realigns departmental responsibilities with respect to management of the city's transportation infrastructure. The Department of Public Service's leadership performed a comprehensive review of processes and work flows. This review revealed inefficient processes, imbalance of workload amongst employees.
Therefore, the existing Division of Mobility Options which comprises of approximately 58 employees will be eliminated and one new division will be created within the Department of Public Service; the Division of Traffic Management. The department will also rename the Division of Planning and Operations to the Division of Infrastructure Management. The new division and the renamed division are organized around workflows, the capital project development process, and a multi-modal transportation system.
The Division of Infrastructure Management will focus on long term planning and management services for transportation infrastructure assets, including pavement and structures management, pedestrian and biking facility management, zoning and right-of-way permit reviews, and plat reviews. The division shall also provide street maintenance services including street sweeping, litter control, graffiti removal, and snow removal.
The Division of Design and Construction will focus on design services for transportation infrastructure improvement projects - including capital project prioritization, scoping project management, and plan review. Design services will also focus on in-house design, including but not limited to the resurfacing program. The division will also provide construction services including management of construction contracts, construction inspection, surveying, and materials testing services.
The Division of Traffic Management will focus on parking services, parking enforcement, traffic engineering services and traffic maintenance. The parking services and traffic engineering will include safety studies, parking studies, speed studies, capacity reviews, signal warrant analysis and will work closely with the public on needs throughout the city. The division shall also provide traffic maintenance services including installation and maintenance of pavement markings, traffic signals, traffic signage, and parking meters. The division shall also provide parking management and violation services including the parking violations bureau as established by 2150.04 of the Columbus City Code.
FISCAL IMPACT:
This realignment requires no additional funds. Funds will be transferred between divisions within the general fund, street construction and maintenance fund, and the parking meter program fund to reflect the realignment of departmental responsibilities with respect to management of the city's transportation infrastructure. No additional appropriation is necessary.
EMERGENCY DESIGNATION
Emergency action is requested to provide funding associated with the department reorganization to take effect on July 1, 2014.
Title
To authorize and direct the City Auditor to provide for the transfer of $1,843,290.42 between various objects and divisions within the street construction and maintenance fund and any unencumbered balances within the Mobility Options Division and the Planning and Operations Division to reflect realignment of departmental responsibilities with respect to the management of transportation infrastructure and to declare an emergency ($1,843,290.42).
Body
WHEREAS, this ordinance transfers funds within various divisions within the general fund, street construction and maintenance fund and the parking meter program fund to reflect the realignment of departmental responsibilities within the Department of Public Service; and
WHEREAS, this realigns departmental responsibilities with respect to management of the city's transportation infrastructure and
WHEREAS, the existing Division of Mobility Options which comprises of approximately 58 employees will be eliminated and one new division will be created within the Department of Public Service; the Division of Traffic Management; and
WHEREAS, it is necessary to transfer $1,843,290.42 between various objects and divisions within the street construction and maintenance fund to reflect this realignment of departmental responsibilities; and
WHEREAS, it is necessary to transfer any unencumbered balances within the Mobility Options Division and the Planning and Operations Division to reflect realignment of departmental responsibilities; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that this transfer must be authorized immediately so that funding can be made available for the July 1, 2014 effective date thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS
SECTION 1. That the City Auditor is hereby authorized and directed to transfer $1,843,290.42 between various objects and divisions within the street construction and maintenance fund, fund 265, as follows:
Refer to attachment scmrftrans.xls
SECTION 2. That the City Auditor is hereby authorized and directed to transfer all remaining unencumbered balances and encumberances within the street construction and maintenance fund, fund 265, Department/Division 59-11, OCA 591111 to Department/Division 59-13, OCA 591331
SECTION 3. That the City Auditor is hereby authorized and directed to transfer all remaining unencumbered balances and encumbrances within the street construction and maintenance fund, fund 265, Department/Division 59-10, OCA 591014 to Department/Division 59-13, OCA 591329.
SECTION 4. That the City Auditor is hereby authorized and directed to transfer all remaining unencumbered balances and encumbrances within the parking meter program fund 268, Department/Division 59-10, OCA 268101 to Department/Division 59-13 OCA, 268108.
SECTION 5. That the City Auditor is hereby authorized and directed to transfer all remaining unencumbered balances and encumbrances within the general fund, fund 010, Department/Division 59-10, OCA 591013 to Department/Division 59-13 OCA, 592305.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer all remaining unencumbered balances and encumbrances within the general fund, fund 295, Department/Division 59-10, OCA 591049 to Department/Division 59-13 OCA, 295341.
SECTION 7. That the City Auditor is hereby authorized and directed to transfer all remaining unencumbered balances and encumbrances within the streets and highways bond, fund 704, Department/Division 59-10, OCAs - Various to Department/Division 59-12 OCAs - Various:
Refer to attachment 59-10 Capital Projects.xls
SECTION 8. That the City Auditor is hereby authorized and directed to transfer all remaining unencumbered balances and encumbrances within the Gov'l B.A.B.s (Build America Bonds), fund 746, Department/Division 59-10, OCAs 746015, 760209, 760253, and 760536 to Department/Division 59-12 OCAs, 726015, 720209, 720253, and 720536 respectively.
SECTION 9. That the City Auditor is hereby authorized and directed to transfer all remaining unencumbered balances and encumbrances within the Fed-State Highway Eng. fund, fund 765, Department/Division 59-10, OCAs 591227 and 591229 to Department/Division 59-12 OCAs, 592227 and 592229 respectively.
SECTION 10 That the City Auditor is hereby authorized and directed to transfer all remaining unencumbered balances and encumbrances within the street and highway improvements fund, fund 766 Department/Division 59-10, OCAs 761055 and 766105 to Department/Division 59-12 OCAs, 721055 and 726105 respectively.
SECTION 11. That the City Auditor is hereby authorized and directed to pay obligations of the Department of Public Service pertaining to preceding years' obligations from current appropriations up to a maximum of $25,000 per obligation.
SECTION 12. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 13. That the transfers included within this ordinance shall be made effective July 1, 2014.
SECTION 14. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.