Explanation
This ordinance authorizes the Finance and Management Director to enter into multiple year contracts with various vendors for the Fleet Management Division for heavy duty truck body, welding, fabrication and collision services. The contract dates will extend through September 30, 2012.
Solicitation SA003681 was publicly posted to the City of Columbus Vendor Services web site through September 2, 2010.
A total of three (3) companies responded to this solicitation:
Bell Equipment CC# 381941706 expires 10/28/2012
Keens Body Inc (FBE) CC# 310854439 expires 12/04/2011
PBA Body Shop LLC (FBE) CC# 611578173 expires 10/29/2012
Solicitation SA003700 was publicly posted to the City of Columbus Vendor Services web site through September 23, 2010.
A total of five (5) companies responded to this solicitation:
Schodorf Truck & Body Equipment CC# 314416487 expires 07/13/2012
Custom Fleet & Auto Body CC# 204790122 expires 03/14/2013
Frame & Spring Inc CC# 311370086 expires 01/14/2012
Blackburn's Fabrication CC# 311446789 expires 11/10/2012
Crown Welding & Fabrication (MBE) CC# 270693329 expires 10/06/2011
The Fleet Management Division recommends awarding contracts to all vendors from both solicitations. They have been responsive and responsible.
Fiscal Impact: There are funds available in the Fleet Services Fund 513, for heavy duty truck body, welding, fabrication and collision services.
Emergency action is requested because it is necessary to have contracts established for heavy duty truck body, welding, fabrication and collision services for fleet vehicles including Refuse Collection, Police and Fire Divisions.
Title
To authorize the Finance and Management Director to enter into contract with various vendors for heavy duty truck body, welding, fabrication and collision services; to authorize the expenditure of $100,000.00 from the Fleet Services Fund; and to declare an emergency. ($100,000.00)
Body
WHEREAS, a need exists for heavy duty truck body, welding, fabrication and collision services for City fleet vehicles; and
WHEREAS, the Fleet Management Division solicited two bids and recommends awards to all eight vendors; and
WHEREAS, an emergency exists in the usual daily operations of the Fleet Management Division in that it is necessary to enter into contract with various vendors for heavy duty truck body, welding, fabrication and collision services for City vehicles for the preservation of public peace, property, health, safety and welfare, now, therefore,
BE IT ORDAINED BY THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into contract with the following vendors for heavy duty truck body, welding, fabrication and collision services through September 30, 2012:
Bell Equipment; Keens Body Shop Inc; PBA Body Shop; Schodorf Truck & Body Equipment; Custom Fleet & Auto Body; Frame & Spring Inc; Blackburn's Fabrication; and Crown Welding & Fabrication.
SECTION 2. That the expenditure of $100,000.00 is hereby authorized from the Fleet Services Fund, 513, Division 45-05, OCA Code 451347, Object Level one: 03, Object Level three: 3373.
SECTION 3. That the monies in the foregoing SECTION 2 shall be paid upon order of the Director of Finance and Management and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 4. That for reasons stated in the preamble hereto, which is made a part thereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after the passage if the Mayor neither approve nor vetoes the same.