Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to modify an existing Universal Term Contract (UTC) for the option to obtain YSI Parts and Services with Fondriest Environmental Inc This contract provides parts and services in the remote water quality monitoring network in the source water, as well as the finished drinking water distribution system throughout the City of Columbus service area. The Division of Water is the primary user for these items. This modification is necessary to allow price increases that exceed the increases currently allowed under the existing terms of the UTC due to fluctuating markets and an increase in the cost of doing business as requested by the vendors. The contract, PO383085, was established in accordance with Request for Quotation RFQ023803, Ordinance #0726-2023 and will expire May 31, 2026.
No additional funds are necessary to modify the option contract as requested. There is no change in the type of products being procured. The original contract was formally bid. The remainder of the original terms and conditions remain in effect.
Pursuant to Section 329.09(a) of Columbus City Codes:
(1) Amount of additional funds to be expended under the modification: No additional funding is required to modify the UTC. Agencies ordering from the UTC will secure their funding for its use according to the new price schedule for the UTC.
(2) Why the need for additional goods or services could not be foreseen at the time the contract was initially awarded: N/A; not adding goods/services with this modification.
(3) Why it would not be in the city's best interests to have the additional contract requirements awarded through other procurement processes specified in this chapter: The existing UTC was competitively bid, and price increases are due to market fluctuations and rising costs of doing business. It is important that the ability to order these supplies continues without interruption for the users of this UTC.
(4) How the price for the additional goods or services which are the subject of the modification was determined: No additional goods are being added, but manufacturers provided price increases and reasoning for the increases on existing products covered by the UTC.
EMERGENCY DESIGNATION: The Finance and Management Department respectfully requests this legislation be considered an emergency because YSI Parts and Services are needed to maintain water quality monitoring service without interruption. The following manufacturer prices increased by the percentage noted due to an increase in the cost of doing business, and a price increase needs to be implemented on the contract immediately to continue orders:
Fondriest Environmental Inc - 22.9%
FISCAL IMPACT: No additional funding is required to modify the option contract. The Division of Water must set aside its own funding for its estimated expenditures.
Title
To authorize the Finance and Management Director to modify an existing Universal Term Contract with Fondriest Environmental Inc. to allow for manufacturer price increases for the option to purchase YSI Parts and Services; and to declare an emergency. ($0.00)
Body
WHEREAS, it is necessary to modify the existing Universal Term Contract with Fondriest Environmental Inc. for the option to obtain YSI Parts and Services, to allow for price increases above the threshold currently allowed by the contract for the following manufacturer: Fondriest Environmental Inc The price increases are requested by Fondriest Environmental Inc as a result of increases in the cost of doing business and fluctuating markets; and
WHEREAS, it is necessary to modify the existing Universal Term Contract with Fondriest Environmental Inc., to include a price increase of 22.9%; and
WHEREAS, an emergency exists in the usual daily operation of the Public Utilities Department in that it is immediately necessary to authorize the Finance and Management Director to immediately modify a Universal Term Contract with Fondriest Environmental Inc. for the option to obtain YSI Parts and Services so that such purchases can continue immediately as there is a continuous need in the remote water quality monitoring network in the source water, as well as the finished drinking water distribution system in the City of Columbus service area, all for the immediate preservation of the public health, safety, and welfare; and now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to modify an existing Universal Term Contract with YSI Parts and Services with Fondriest Environmental Inc.to allow for price increases beyond those allowed by the terms of the current contract for the following manufacturer: Fondriest Environmental Inc
SECTION 2. That this modification is in accordance with relevant provisions of Chapter 329 of the Columbus City Codes.
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.