Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish Universal Term Contracts (UTC) for the option to purchase Aftermarket Truck Parts with TruckPro, LLC and Rush Truck Centers of Ohio, Inc. The Division of Fleet Management is the primary user for Aftermarket Truck Parts. Aftermarket Truck Parts are used to repair and maintain City heavy duty vehicles. The term of each of the proposed option contracts would be approximately two years, expiring October 31, 2027, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on June 26, 2025. In addition, the expenditure of $2.00 is hereby authorized from General Budget Reservation BRPO003264.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Chapter 329 of Columbus City Codes relating to competitive bidding (Request for Quotation No. RFQ030455). Four (4) bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidders as follows:
TruckPro, LLC, CC# 047977 expires 1/29/2026, All Items, $1.00
Rush Truck Centers of Ohio, Inc., CC# 008512 expires 5/13/2027, All Items, $1.00
Total Estimated Annual Expenditure: $175,000, Division of Fleet Management, the primary user
The companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $2.00 is hereby authorized from General Budget Reservation BRPO003264. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Director of the Department of Finance and Management to enter into Universal Term Contracts for the option to purchase Aftermarket Truck Parts with TruckPro, LLC and Rush Truck Centers of Ohio, Inc.; and to authorize the expenditure of $2.00. ($2.00)
Body
WHEREAS, the Aftermarket Truck Parts UTCs will provide for the purchase of Aftermarket Truck Parts used to repair and maintain City heavy duty vehicles; and
WHEREAS, the Purchasing Office advertised and solicited formal bids on June 26, 2025 and selected the overall lowest, responsive, responsible and best bidders; and
WHEREAS, it has become necessary in the daily operation of the Department of Finance and Management, Division of Fleet Management, to authorize the Director of Finance and Management to enter into Universal Term Contracts for the option to purchase Aftermarket Truck Parts; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Finance and Management is hereby authorized to enter into the following Universal Term Contracts for the option to purchase Aftermarket Truck Parts in accordance with Request for Quotation RFQ030455 for a term of approximately two (2) years, expiring October 31, 2027, with the option to renew for one (1) additional year, as follows:
TruckPro, LLC, All Items, $1.00
Rush Truck Centers of Ohio, Inc., All Items, $1.00
SECTION 2. That the expenditure of $2.00 is hereby authorized from General Budget Reservation BRPO003264 of this ordinance to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.