Explanation
1. BACKGROUND
The Division of Planning and Operations is responsible for traffic signals throughout the City. A new signal is required for the intersection of Olde Worthington Road and Polaris Parkway. The Purchasing Office has solicited formal competitive bids for the purchase of traffic signals and equipment required for the operation of signals through universal term contracts (UTCs). Because of the location of this intersection, a special bracket arm is necessary which will be a separate bid. This ordinance authorizes the expenditure of monies for traffic signal equipment for the new signal located at Olde Worthington Road and Polaris Parkway
The total cost of the commodities needed is $30,000.00
This ordinance authorizes purchases of equipment per terms and conditions of these existing UTC contracts with:
General Supply & Services
FL005381 (SA004589) Traffic Signal Strain Poles
General Traffic Equipment Corp.
FL005335 (SA004507) Pedestrian Signals
Path Master, Inc.,
FL005334 (SA004507) Pedestrian Signals
FL005382 (SA004589) Traffic Signal Strain Poles
FL005536 (SA004798) Traffic Vehicular Signal Heads
One informal bid will be necessary for the bracket arm required for this intersection.
These purchases will provide for equipment necessary for the signal installation at the new location. Total cost is estimated at $30,000.00.
2. CONTRACT COMPLIANCE
General Supply & Services' contract compliance #205021902 and expires 5/16/2015
General Traffic Equipment Corp's contract compliance #133095949 and expires: 07/20/2014
Path Master, Inc's contract compliance #341233777 and expires: 06/11/2014
3. FISCAL IMPACT:
Funding for these commodities is available within the Streets and Highways Bond Fund, No. 704.
Title
To authorize the City Auditor to transfer appropriation and monies within the Street and Highway Bond Fund; to authorize the Director of Finance and Management to establish purchase orders with various vendors for the purchase of traffic signal equipment per the terms and conditions of existing universal term contracts and one informal bid for the Division of Planning and Operations; and to authorize the expenditure of $30,000.00 within the Streets and Highways Bond Fund. ($30,000.00)
Body
WHEREAS, the Purchasing Office has solicited bids and established universal term contracts for the purchase of various traffic signal commodities; and
WHEREAS, the Division of Planning and Operations has a need to procure these items for signal installation, now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Auditor be hereby authorized to transfer of cash and appropriation in the amount of $10,491.10 within Fund 704, from the Streets & Highways Bond Fund, be authorized as follows:
TRANSFER FROM
Fund / Project / Project Name / OL 01-03 Codes / OCA Code / amount
704 / 540005-100001 / School Flasher - Commodities / 06-6600 / 740501 / $10,491.10
TRANSFER TO
Fund / Project / Project Name / O.L. 01-03 Codes / OCA Code / Amount
704 / 540007-100003 / Traffic Signal Installations - Signal Commodities / 06-6600 / 740703 / $10,491.10
SECTION 2. That the Director of Finance and Management be and hereby is authorized to establish purchase orders totaling $30,000.00 for the purchase of traffic signal commodities per the terms and conditions of existing universal term contracts for the Division of Planning and Operations as described below and informal bid necessary for the special bracket arm required for this intersection.
Fund / Project
704 / 540007-100003 Traffic Signal Equipment - Commodities (Carryover)
General Supply & Services, Inc.
915 Taylor Rd. Suite B
Gahanna, OH 43230
1. FL005381 (SA004589) Traffic Signal Strain Poles UTC ($500.00)
General Traffic Equipment Corp.
259 Broadway
Newburgh, NY 12550
ATTN: Raymond Staffon
(845) 569-9000
2. FL005335 (SA004507) Pedestrian Signals UTC ($600.00)
Path Master, Inc.
1960 Midway Drive
Twinsburg, OH 44087
ATTN: Randall Van Scoy
(330) 425-4994
3. FL005334 (SA004507) Pedestrian Signals UTC ($900.00)
4. FL005382 (SA004589) Traffic Signal Strain Poles UTC ($21,200.00)
5. FL005536 (SA004798) Traffic Vehicular Signal Heads UTC ($3,200.00)
Bid for 25 ft. Blue Bracket Arm
6. Estimated amount $3,600.00
Total Amount: $30,000.00
SECTION 3. That the expenditure of $30,000.00 be and hereby is authorized from the Streets and Highways Bond Fund, Fund 704, Dept.-Div. 59-11, Division of Planning and Operations as follows
Dept.-Div. 59-11 Division of Planning and Operations
Fund / Project / Project Name / O.L. 01-03 Codes / OCA Code / Amount
704 / 540007-100003 / Traffic Signal Installations - Signal Commodities / 06-6622 / 740703 / $30,000.00
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.