Explanation
BACKGROUND: To modify and extend the existing city-wide contract for the option to purchase Screw Conveyor Components for the Sewerage & Drainage Division to and including July 31, 2005.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06. Formal bids were opened April 4, 2002 (SA000227: 2 bids received: MAJ 2; 38 bids solicited: MAJ 37, MBE 1; Contract FL001286 with Spaans Babcock, Inc. was approved per Ordinance #1280-02, passed July 29, 2002. Their contract compliance number is 991001-00169. This company is not debarred according to the Excluded Party Listing System of the Federal Government and is not listed in the Auditor of State's database for unresolved findings for recovery.
1. Amount of additional funds: No funding is required to extend this option contract. Sewerage and Drainage must obtain approval to expend from their own budgeted fund for their estimated annual expenditure of $75,000.00.
2. Reason additional needs were not foreseen: Not applicable. The original contract was established with the option to renew if all parties agree.
3. Reason other procurement processes not used: It is in the best interest of the city to continue to utilize the terms, conditions and pricing in the existing contract.
4. How cost was determined: Pricing is in accordance with SA000227.
FISCAL IMPACT: No funding is required to extend the option contract.
This ordinance is being submitted as an emergency because without emergency action, no less then thirty-seven days will be added to the procurement cycle and the efficient delivery of valuable public services will be slowed.
Title
To authorize and direct the Finance Director to modify and extend the citywide contract for the option to purchase Screw Conveyor Components from Spaans Babcock, Inc. and to declare an emergency.
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on April 4, 2002 for the purchase of Screw Conveyor Components (SA000227) and entered into contract with Spaans Babcock, Inc. based on bids received; and
WHEREAS, the vendor has agreed to extend contract number FL001286 until July 31, 2005 in accordance with the option to extend in the existing contract and it is in the best interest of the City to exercise this option; and
WHEREAS, this ordinance is being submitted as an emergency measure in order to ensure the City's sewage treatment plants continue operations without interruption; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Sewerage and Drainage in that it is immediately necessary to extend FL001286 for an option to purchase Screw Conveyor Components from Spaans Babcock, Inc. thereby preserving the public health, peace, property, safety, and welfare, now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance Director be and is hereby authorized and directed to modify and extend FL001286 with Spaans Babcock, Inc. to and including July 31, 2005.
SECTION 2. That this modification is in accordance with Section 329.16 of the Columbus City Code.
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same