Title
To authorize and direct the Finance and Management Director to issue purchase orders for computers, printers and software licenses for the Division of Fire from existing Universal Term Contracts and State of Ohio contract established for such purposes with various vendors, to authorize the expenditure of $199,566.18 from the General Permanent Improvement Fund, and to declare an emergency. ($199,566.18)
Explanation
BACKGROUND:
Need: The Fire Division is in need to purchase computers, printers and software licenses for it's Distance Learning Project; this legislation is to authorize and direct the Finance and Management Director to issue purchase orders for said items from existing Universal Term Contracts and State of Ohio Contract established for such purposes with various vendors listed below. Funds were approved and transferred via Ordinance #0930-2007 passed 7/19/2007 for these purchases.
The Distance Learning Project will equip each fire station with computer workstations to use for remote training programs. There will be a total purchase of 124 computers, 34 printers, and software licenses for each.
Bid Information/Contract Compliance: Universal Term Contracts and State of Ohio contract exists for these purchases as follows:
Smart Solutions - 341403269 - BPCMP01EA expires 3.31.08
Pomeroy IT Solutions - 611352158 - BPCMP07E expires 3.31.08
Software House International - 223009648 - OA02011 expires 1.30.08
Emergency Designation: This legislation is to be declared an emergency measure to ensure that price quotes are held, and also provide a rapid implementation of the Division of Fire's Distance Learning Program.
FISCAL IMPACT:
Budgeted Amount: Funds exist within the General Permanent Improvement Fund specifically for this purchase.
Body
WHEREAS, the Fire Division is in need to purchase computers, printers and software licenses for it's Distance Learning project; and
WHEREAS, a Universal Term Contract established by the Purchasing Office exists for these purchases; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Safety, in that it is immediately necessary to purchase said commodities so that price quotes are held and a rapid implementation can commence, for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS
SECTION 1. That the Finance and Management Director be and is hereby authorized and directed to issue purchase orders for the purchase of computers, printers and software licenses from the existing Universal Term Contracts established by the Purchasing Office with Smart Solutions, Pomeroy IT Solutions and the State of Ohio Contract with Software House International, respectively, as follows:
Smart Solutions - $155,797.88
Pomeroy IT Solutions - $6,475.30
Software House International - $37,293.00
SECTION 2. That the expenditure of $199,566.18, or so much thereof as may be necessary, be and is hereby authorized from the General Permanent Improvement Fund, Fund 748, Division of Fire 3004, Object Level One 06, Object Level Three 6649, OCA 748117, Project 340117.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves or vetoes the same.