Explanation
BACKGROUND:
Need: To modify and extend the towing contract with Metropolitan Towing and Storage, Inc. in order to continue service to the City for the towing of vehicles from City streets as requested by the Division of Police.
1 Amount of additional funds: $900,000.00 will be needed to extend the contract through January 31, 2005.
2 Reason additional needs were not foreseen: The need was foreseen, but the City and the Division of Police were proposing to do in-house towing and this has not happened.
3 Reason other procurement processes not used: Original contract was to expire on August 31, 2004. Formal bid process is being held up until new towing rates are discussed and approved.
4 How cost was determined: Estimated costs were based on costs from July 2003 through January 2004 with a 4% increase in tows.
Additional Need: Funds will have to be transferred from the Division's Object Level 01 to Object Level 03.
FISCAL IMPACT:
Funding for this modification and extension will come from the Division's personnel budget. Originally 13 additional wrecker drivers were budgeted in the Division's 2004 budget. At this point, these positions will not be hired so these funds are available for transfer.
Contract Compliance No.: 31-1035297
Emergency Designation: Emergency legislation is requested in order to process payment of the July 2004 monthly towing invoice.
Title
To authorize and direct the Director of Public Safety to modify and extend the towing contract with Metropolitan Towing and Storage, Inc., to authorize and direct the transfer of funds within the Division of Police Object Levels, to authorize the expenditure and transfer of $900,000.00 from the General Fund; and to declare an emergency. ($900,000.00)
Body
WHEREAS, the City of Columbus Division of Police needs to modify and extend the towing contract with Metropolitan Towing and Storage, Inc. from September 1, 2004 through January 31, 2005; and
WHEREAS, Metropolitan Towing and Storage, Inc. has agreed to extend the current contract with the same options and specifications as the original contract; and
WHEREAS, funds from the Division's personnel budget Object Level 01 needs to be transferred to Object Level 03 in the Police's budget; and
WHEREAS, the extension and transfer is needed as an emergency so service for the City will not be affected; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Police, Department of Public Safety, in that it is immediately necessary to modify and extend the current contract for the towing of city vehicles from the city streets thereby preserving the public peace, property, health, safety and welfare; now therefore
BE IT ORDAINED BY THE COUNCIL FO THE CITY OF COLUMBUS:
Section 1. That the Director of Public Safety be and is hereby authorized and directed to modify and extend the current contract with Metropolitan Towing and Storage, Inc. for the purpose of towing vehicles from the city streets for the Division of Police from September 1, 2004 through January 31, 2005.
Section 2. That General Funds are transferred within the Division's budget as follows:
FROM:
DIV FD OBJ LEV (1) OBJ LEV (3) OCA AMOUNT
30-03 010 01 1101 300368 638,648.00
30-03 010 01 1121 300368 45,614.00
30-03 010 01 1150 300368 100,897.00
30-03 010 01 1160 300368 72,715.00
30-03 010 01 1171 300368 7,781.00
30-03 010 01 1173 300368 34,345.00
TO:
DIV FD OBJ LEV (1) OBJ LEV (3) OCA AMOUNT
30-03 010 03 3355 300368 900,000.00
Section 3. That the expenditure of $900,000.00 or so much thereof as may be needed, be and the same is hereby authorized as follows:
DIV FUND OBJECT LEV (1) OBJECT LEV (3) OCA#
30-03 010 03 3355 300368
Section 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.