Explanation
BACKGROUND: This ordinance authorizes a planned modification of Contract EL-009335, with Asplundh Tree Expert Co., to provide power line clearance services for the Division of Power and Water. Power line clearance is a tree trimming service that the division continuously needs for proper maintenance of its street lighting, distribution facilities, and as may be required by Watershed Management. This planned modification provides funding to continue services through 2010.
Amount of additional funds to be expended: $140,000.00
Reasons additional goods/services could not be foreseen: The contract was established as a two-year contract through March 31, 2011. This is a planned modification necessary to provide funding for services required in 2010.
Reasons other procurement processes are not used: The existing contract is based upon the lowest responsive and responsible bid received and opened on January 7, 2009. The contract provides for services from April 1, 2009 through March 31, 2011.
How cost of modification was determined: The cost is based upon the estimated needs at the rates in the existing contract.
Contract Compliance Number: 231277550, expires 2/4/11
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: $262,000.00 was budgeted within the 2010 Electricity Operating Budget and $40,000.00 was budgeted in the 2010 Water System Operating Budget for this service. This ordinance is contingent on the passage of the 2010 operating budget.
2008 encumbrances for this service: $295,000
2009 encumbrances for this service: $275,000
Title
To authorize the Director of Public Utilities to enter into a planned modification of an existing contract with Asplundh Tree Expert Co. for power line clearance services for the Division of Power and Water; to authorize the expenditure of $100,000 from the Electricity Operating Fund and $40,000.00 from the Water System Operating Fund. ($140,000.00)
Body
WHEREAS, power line clearance services are required by the Division of Power and Water for maintenance of distribution facilities, street lighting circuits, and watershed management; and
WHEREAS, Contract Number EL009335, with Asplundh Tree Expert Company, was authorized by Ordinance Number 0193-2009, passed March 30, 2009, for power line clearance services from April 1, 2009 through March 31, 2011; and
WHEREAS, it is necessary to modify the existing contract to provide funding for the services required during 2010; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and is hereby authorized to modify Contract Number EL009335 with Asplundh Tree Expert Co. for power line clearance services, in the amount of $140,000.00.
SECTION 2. That this contract modification is in compliance with Section 329.16 of Columbus City Codes, 1959.
SECTION 3. That to pay the cost of the aforesaid contract modification, the expenditure of $140,000.00, or so much thereof as may be needed, is hereby authorized as follows:
Electricity Operating Fund 550
Dept./Div. Number 60-07
OCA 606764
Object Level One 03
Object Level Three 3375
Amount: $100,000.00
Water Operating Fund 600
Dept./Div. Number 60-09
OCA 603001
Object Level One 03
Object Level Three 3375
Amount: $40,000.00
SECTION 4. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.