Explanation
1. BACKGROUND
This ordinance authorizes the Director of Finance and Management to enter into contract and issue purchase orders as needed with Buckeye Power Sales Company Inc for the purchase of (4) Gasoline Powered Zero Turn Mowers. This purchase will be made for the Department of Public Service, Division of Infrastructure Management.
The Division of Infrastructure Management will use the equipment to maintain the landscaping throughout the City of Columbus. The City of Columbus, Fleet Management Division, approved the purchase of this equipment to replace equipment that has reached the end of its useful life.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of City Code Chapter 329 relating to competitive bidding (Solicitation RFQ032353) through Vendor Services. The City received five bids for the (4) Gasoline Powered Zero Turn Mowers on April 9, 2026, one was deemed non-responsive, and the remaining four were tabulated as follows:
Company Name Bid Amount City/State Majority/MBE/FBE
Buckeye Power Sales Company Inc $53,816.00 Blacklick, OH Majority
AG-PRO OHIO LLC $71,956.00 New Albany, OH Majority
Qasim Juzer $67,144.00 Bakersfield, CA Majority
Phoenix Contracting LLC $79,980.00 Ruskin, FL Majority
The award is to be made to Buckeye Power Sales Company Inc. as the lowest, responsive, responsible, and best bidder for all lines of its bid of $53,816.00.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Buckeye Power Sales Company Inc.
2. CONTRACT COMPLIANCE
The contract compliance number for Buckeye Power Sales Company Inc is CC006053 and expires on 12/11/2027.
3. FISCAL IMPACT
Funds are available and appropriated for this purchase within the Municipal Motor Vehicle Tax Fund, Fund 2266.
4. EMERGENCY DESIGNATION
The department requests emergency designation for this ordinance so this equipment can be put into service as quickly as possible to prevent interruption to, or disruption of, the City’s landscaping maintenance program.
Title
To authorize the Director of Finance and Management to enter into contract with Buckeye Power Sales Company Inc. for the purchase of four (4) Gasoline Powered Zero Turn Mowers; to authorize the expenditure of up to $53,816.00 from the Municipal Motor Vehicle Tax Fund to purchase the equipment; and to declare an emergency. ($53,816.00)
Body
WHEREAS, the Department of Public Service, Division of Infrastructure Management, needs to purchase (4) Gasoline Powered Zero Turn Mowers to maintain the landscaping throughout the City of Columbus; and
WHEREAS, this purchase has been approved by the City’s Fleet Management Division; and
WHEREAS, the Purchasing Office received formal bids on April 9, 2026 for (4) Gasoline Powered Zero Turn Mowers for the Division of Infrastructure Management in accordance with the terms, conditions, and specifications of Solicitation Number RFQ032353; and
WHEREAS, Buckeye Power Sales Company Inc submitted a bid in the amount of $53,816.00 for (4) Gasoline Powered Zero Turn Mowers and is the lowest, responsive, responsible, and best bidder; and
WHEREAS, it is necessary to expend funds to pay for the equipment; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Finance and Management Director to enter into contracts with Buckeye Power Sales Company Inc. so this equipment can be put into service as quickly as possible to prevent interruption to, or disruption of, the City’s landscaping maintenance program, for the immediate preservation of the public health, peace, property, safety, and welfare; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to establish contracts with and issue purchase orders to Buckeye Power Sales Company Inc. for the purchase of four (4) Gasoline Powered Zero Turn Mowers.
SECTION 2. That the expenditure of $53,816.00, or so much thereof as may be needed, is hereby authorized in Fund 2266 (Municipal Motor Vehicle Tax Fund), Dept-Div 5911 (Infrastructure Management), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 3. That funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.