Explanation
Need: The Division of Police, Department of Public Safety, needs to purchase computer mounts, 4-corner strobes, and various up-fit equipment to outfit the police vehicles for readiness for daily police operations. In addition there was a charge for delivery of the impalas per the contract and work needed for installation of door handles and emergency hatch, the Division of Police needs to request funding for these items.
Bid Information: The purchases have been in compliance with City Purchasing guidelines. All items have been competitively bid by the Purchasing Office. The awards are as follows: Computer Mounts (SO022591) and up-fit equipment (SO022751), Data 911 in the amount of $21,856.38; Hook Kit (SO022738) Standard Law in the amount of $527.80, Wig/Wag Plug and Play (SO022751), Statewide Emergency Products in the amount of $1,201.20, speaker/light bar mount (SO022738), 4-corner strobes (SO022697) Parr Public Safety in the amount of $4,482.30 and Console (SO022751) D&M Distributors in the amount of $5,967.60. Delivery of Impalas was $50.00 per vehicle for 25 vehicles in the total amount of $1250.00 to Taylor Team of Dealerships. Emergency hatches and handles were added to some vehicles and the work was completed by Mavron, Inc. in the total amount of $1757.00.
The Division of Police wishes to request the entire remaining balance of $82,232.00 for any remaining outfitting needs to have the vehicles street ready for daily police activity. This current request is for the total amount of $37,042.28. All funds not used will be cancelled.
All companies listed are not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
Contract Compliance: Data 911 - 943413053; Taylor Team of Dealerships - 314446938; Mavron - 351294067; Parr Public Safety - 201619573; Statewide Emergency Products - 542105325, Standard Law - 341056475; D&M Distributors - 310926900
Emergency Designation: Emergency legislation is needed to make the funds available as soon as possible because of the need to insure the cruiser up-fit equipment is available for the new police cruisers that have arrived and to expedite readiness of vehicles for daily police operations.
FISCAL IMPACT: The funding source of this purchase is the Capital South Fund, number 481. This arrangement eliminates the need to use General Funds for the purchase of cruiser up-fit equipment and parts as needed to completely outfit the new vehicles, delivery of vehicles and additional of handles and emergency hatches.
Title
To authorize and direct the Director of Finance and Management and/or the Director of Public Safety to enter into contracts for computer mounts, 4-corner strobes, up-fit equipment, delivery of Impalas, emergency hatches/handles; to authorize the appropriation and expenditure of $82,232.00 from the Capital South Fund and to declare an emergency. ($82,232.00)
Body
WHEREAS, the Division of Police, Department of Public Safety, needs to purchase computer mounts, 4-corner strobes, up-fit equipment; and
WHEREAS, the Division of Police, Department of Public Safety, needs to pay for delivery of Impalas and work completed to add emergency hatches/handles; and
WHEREAS, Data 911, Parr Public Safety , Statewide Emergency Products and Standard Law were the lowest most responsive, responsible and best bidders; and
WHEREAS, delivery was included in the contract with Taylor Team of Dealerships and emergency hatches/handles were authorized by Fleet Management with Mavron, Inc.; and
WHEREAS, the funding source for this purchase will come from Capital South Fund, number 481; and
WHEREAS, an emergency exists in the usual daily operations of the Division of Police in that it is immediately necessary to authorize the Director of Finance and Management and/or the Director of Public Safety to enter into these contracts to ensure the cruiser up-fit equipment is available for the new police cruisers that have arrived and to expedite readiness of vehicles for daily police operations, thereby preserving the public health, peace, property, safety, and welfare; now therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Finance and Management and/or the Director of Public Safety be and are hereby authorized to enter into contracts and expend funds for computer mounts, 4-corner strobes, up-fit equipment, delivery of Impalas, emergency hatches/handles to expedite the vehicles for readiness for daily police operations.
Section 2. That the appropriation and expenditure of $82,232.00 or so much thereof as may be needed , be and the same is hereby authorized as follows: |DIV 30-03 | FUND 481 | OL1 06 | OL3 6650 | OCA 330481
Section 3. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.