Explanation
BACKGROUND:
This ordinance authorizes the Director of Finance and Management, on behalf of the Department of Technology, to establish a purchase order with Computer Aid, Inc., utilizing State of Ohio Contract 0A1097, with an expiration date of June 30, 2015, authorized for the City's use by Ordinance No. 582-87, for the purchase of technology staff augmentation services. The Department of Technology requires staff augmentation services to assist in end user support at the Department of Public Utilities, in support of the DoT Desktop Support team. The purchase order will provide for up to 4,171 hours (two full time resources) of service to be provided within one year from the date of a certified purchase order. The cost of this service is $138,658.40.
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
EMERGENCY:
Emergency action is requested to expedite authorization of these contracts for critical technology staff augmentation services.
CONTRACT COMPLIANCE:
Vendor: Computer Aid, Inc. CC #: 23 - 2180878 Expiration Date: 10/26/2014
FISCAL IMPACT:
The total cost for the services identified within this ordinance is $138,658.40. Funds have been identified and are budgeted within the Department of Technology, Internal Service Fund Direct Charge budget for the Department of Public Utilities.
Title
To authorize the Director of the Finance and Management Department, on behalf of the Department of Technology, to establish a purchase order with Computer Aid, Inc., utilizing a State of Ohio Multiple Award Contract for the purchase of technology staff augmentation services to assist in end user support at the Department of Public Utilities, in support of the DoT Desktop Support team; and to authorize the expenditure of $138,658.40 from the Department of Technology, Internal Service Fund; and to declare an emergency ($138,658.40).
Body
WHEREAS, this ordinance authorizes the Director of Finance and Management, on behalf of the Department of Technology, to establish a purchase order with Computer Aid, Inc., utilizing State of Ohio Multiple Award Contract (MAC) 0A1097, with an expiration date of June 30, 2015, for the purchase of technology staff augmentation services; and
WHEREAS, the Department of Technology requires staff augmentation services to assist in end user support at the Department of Public Utilities, in support of the DoT Desktop Support team. The purchase order will provide for up to 4,171 hours (two full time resources) of service to be provided within one year from the date of a certified purchase order. The cost of this service is $138,658.40; and
WHEREAS, the use of this Ohio Department of Administrative Services Cooperative Contract is authorized by Ordinance 582-87; and
WHEREAS, an emergency exists in the usual and daily operation of the Department of Technology, in that it is immediately necessary for the Director of the Department of Technology, on behalf of the Department of Public Utilities, to establish a purchase order with Computer Aid, Inc., utilizing State of Ohio Multiple Award Contract (MAC) 0A1097, for the purchase of technology staff augmentation services for the preservation of the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of Finance and Management on behalf of the Department of Technology, is hereby authorized to establish a purchase order with Computer Aid, Inc., utilizing State of Ohio Multiple Award Contract (MAC) 0A1097, with an expiration date of June 30, 2015, authorized for the City's use by Ordinance No. 582-87, for the purchase of technology staff augmentation services. The Department of Technology requires staff augmentation services to assist in end user support at the Department of Public Utilities, in support of the DoT Desktop Support team. The purchase order will provide for up to 4,171 hours (two full time resources) of service to be provided within one year from the date of a certified purchase order. The cost of this service is $138,658.40.
SECTION 2: That the sum of $138,658.40 or so much thereof as may be necessary in regard to the action authorized in Section 1 is hereby authorized to be expended from:
Dept./Div.: 47-01|Fund: 514|Sub-Fund: 550|OCA Code: 514550|OBJ. Level 1: 03|OBJ. Level 3: 3336|Amount: $8,458.17|{Electricity}
Dept./Div.: 47-01|Fund: 514|Sub-Fund: 600|OCA Code: 514600|OBJ. Level 1: 03|OBJ. Level 3: 3336|Amount: $53,799.46|{Water}
Dept./Div.: 47-01|Fund: 514|Sub-Fund: 650|OCA Code: 514650|OBJ. Level 1: 03|OBJ. Level 3: 3336|Amount: $60,316.40|{Sewer & Drains}
Dept./Div.: 47-01|Fund: 514|Sub-Fund: 675|OCA Code: 514675|OBJ. Level 1: 03|OBJ. Level 3: 3336|Amount: $16,084.37|{Stormwater}
SECTION 3: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5: That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.