Explanation
1. BACKGROUND
The Department of Public Service is responsible for routine and emergency maintenance and rehabilitation of the roadway system, snow and ice removal and control operations, the installation and maintenance of roadway signage and lighting, and refuse collection.
To meet these responsibilities, the Department of Public Service employs an extensive and varied fleet of vehicles. In order to maximize utility of the fleet, it is necessary that a portion of these vehicles be equipped with voice radios and Global Positioning System/Automatic Vehicle Location (GPS/AVL) equipment. This enables greater coordination of fleet units by enhancing the ability of supervisors to dispatch vehicles to needed locations at a moment's notice
The Department utilizes an 800 MHz radio system owned and operated by Franklin County and coordinated by the Central Ohio Communication Advisory Committee for voice transmissions. The 450 MHz radio system, also owned and operated by the Franklin County, is the communications system used for the GPS/AVL system.
This legislation authorizes the Director of Public Service to modify an agreement with Franklin County to extend the contract through and including February 28, 2013; and increase the contract total amount not to exceed $293,417.60. This legislation authorizes the expenditure of $37,000.00 from the General Fund and $113,297.20 from the Street Construction, Maintenance and Repair Fund to pay for the use of this system.
The original contract was authorized under Ordinance number 0337-2011 in the amount of $143,120.40; Contract Modification #1 will be in the amount of $150,297.20.
2. FISCAL IMPACT
This contract is contingent upon the passage of Ordinances 2001-2011 and 1996-2011. Funds for this expenditure are budgeted in the amount of $37,000.00 within the General Fund's 2012 appropriation and $113,297.20 within the Street Construction Maintenance and Repair Fund's 2012 appropriation.
3. EMERGENCY DESIGNATION
This ordinance is submitted as an emergency to ensure the uninterrupted 800 MHz and 450 MHz radio service.
Title
To authorize the Director of Public Service to enter into an agreement with the Franklin County Board of Commissioners, or their designee, for provision of 800 MHz and 450 MHz radio system support services for the Department of Public Service; to authorize the expenditure of $113,297.20from the Street Construction Maintenance and Repair Fund for the Division of Planning and Operations and $37,000.00 from the General Fund for the Division of Refuse Collection; and to declare an emergency. ($150,297.20)
Body
WHEREAS, the Department of Public Service is responsible for routine and emergency maintenance and rehabilitation of the roadway system, installation and maintenance of roadway signage and lighting, and refuse collection; and
WHEREAS, it is necessary that these vehicles be equipped with 800 MHz voice radios and 450 MHz GPS/AVL equipment; and
WHEREAS, the Department of Public Service desires to modify an agreement with Franklin County to continue access to the latter's 800 MHz and 450MHz system through February 28, 2013; and
WHEREAS, the expenditure of $150,297.20 or so much thereof as may be necessary to pay for the expenses related to this contracts for 2012 and through February 28, 2013 must be authorized; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is necessary to ensure an uninterrupted supply of radio service, thereby preserving the public health, peace, property, safety, and welfare; now therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be and hereby is authorized to enter into an agreement with the Franklin County Commissioners or their designee relative to the Department of Public Service obtaining access to the County's 800 and 450 MHz communications systems.
SECTION 2. That for the purpose of paying for the use of the Franklin County 800 MHz and 450Mhz radio systems for the Division of Planning and Operations, the Director of Public Service be and hereby is authorized to expend $113,297.20 or so much thereof as may be needed from the Street Construction, Maintenance and Repair Fund, Fund 265, Department No. 59-11, Division of Planning and Operations, Object Level One Code 03, Object Level Three Code 3321 and OCA Code 591117.
SECTION 3. That for the purpose of paying for the use of the Franklin County 800 MHz radio systems for the Division of Refuse Collection, the Director of Public Service be and hereby is authorized to expend $37,000.00 or so much thereof as may be needed from the General Fund, Fund 010, Department No. 59-02, Division of Refuse Collection, Object Level One Code 03, Object Level Three Code 3321 and OCA Code 593566.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approved nor vetoes the same.