Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to renew two existing Universal Term Contracts (UTCs) for the option to obtain General Maintenance Service Repairs and Renovations with 2K General Company and Elford, Inc. These contracts provide for general maintenance service, repairs and renovations by the Facilities Management Division and other divisions not serviced by the in-house staff of the Facilities Management Division.
The contracts, PO266882 with 2K General Company and PO266879 with Elford, Inc. were established in accordance with Request for Quotation RFQ016830 and authorized under Ordinance Number 0624-2021 and will expire July 31, 2023. In accordance with the bid specifications, the City and 2K General Company and Elford, Inc. can renew the contracts for an additional one year term subject to mutual agreement and approval of proper City Authorities. The new contract expiration date will be July 31, 2024. The extension language was included in the contract but was inadvertently omitted from Ordinance Number 0624-2021 when it was submitted.
FISCAL IMPACT: No funding is required to renew the option contract.
Title
To authorize the Finance and Management Director to renew the Universal Term Contracts for the option to purchase Maintenance Service Repairs and Renovations with 2K General Company and Elford, Inc.
Body
WHEREAS, the Purchasing Office entered into a Universal Term Contract for Maintenance Service Repairs and Renovations for use by the Facilities Management Division and other divisions not serviced by the in-house staff of the Facilities Management Division; and
WHEREAS, these contracts were entered into in accordance with Chapter 329 of the Columbus City Code, pursuant to solicitation RFQ016830 with 2K General Company and Elford, Inc., deemed the lowest, most responsive, responsible and best bidders, and
WHEREAS, in accordance with the bid specifications, the City and 2K General Company and Elford, Inc. can renew the contracts for an additional one year period, subject to mutual agreement and approval of proper City authorities; and,
WHEREAS, it has become necessary in the usual daily operation of the Facilities Management Division and other divisions not serviced by the in-house staff of the Facilities Management Division to authorize the Finance and Management Director to renew two Universal Term Contracts with 2K General Company and Elford, Inc. for the option to obtain General Maintenance Service Repairs and Renovations; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to renew the option contract with 2K General Company, PO266882 and Elford, Inc. PO266879 for a period of one year, from July 31, 2023 to and including July 31, 2024.
SECTION 2. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.