Explanation
BACKGROUND:
This legislation authorizes the Director of the Department of Technology and the Director of the Department of Public Utilities to renew an annual software maintenance and support contract with Hach Company for the Water Information Management System (WIMS). The original contract (EL011006) was authorized by ordinance 1318-2010, passed October 4, 2010, and provided maintenance and support for the period October 1, 2010 to September 30, 2011. This contract renewal will provide maintenance and support for a one (1) year term period of October 1, 2011 to September 30, 2012, at a cost of $11,532.00.
WIMS enables the Division of Sewerage and Drainage (DOSD) and the Division of Power and Water (DOPW) to manage water quality sample information, incorporate input from plant operations data sources, track 79,000 tests on 16,000 different samples annually, and transfer approved results to end users automatically. The WIMS system has replaced out dated information systems, allowing DOSD and DOPW to satisfy their regulatory reporting requirements more efficiently.
This ordinance also requests approval to continue services provided by Hach Company in accordance with sole source provisions of Section 329 of the Columbus City Code; as it has been determined the Hach Company is the sole distributor of WIMS, and does not utilize distributors or re-sellers to provide support for its WIMS software product.
EMERGENCY: Emergency designation is requested to immediately facilitate prompt payment and to avoid interruption in the performance of services necessary in the usual daily operation of the Department of Public Utilities.
FISCAL IMPACT: In 2005 ($40,926.75; SA001712) and 2006 ($43,822.08; SA002174) the Department of Public Utilities purchased WIMS via a formal bid process. In 2010 the Department of Technology legislated $13,621.00 with Hach Company for software maintenance and support services. This request for the same service in the amount $11,532.00, has been budgeted and identified within the Department of Technology Internal Services Fund. The aggregate contract total including this request is $25,153.00.
CONTRACT COMPLIANCE:
Hach Company 420704420 Expiration Date: 02/24/2012
Title
To authorize the Director of the Department of Technology and the Director of Public Utilities to renew an annual contract with Hach Company for software maintenance and support on the WIMS system; in accordance with the sole source provisions of the Columbus City Code; to authorize the expenditure of $11,532.00 from the Department of Technology Internal Services Fund; and to declare an emergency. ($11,532.00)
Body
WHEREAS, the Director of the Department of Technology and the Director of the Department of Public Utilities have a need to renew an annual contract for software maintenance and support with Hach Company; to enable the Division of Sewerage and Drainage (DOSD) and the Division of Power and Water (DOPW) to manage water quality sample information and reporting, and
WHEREAS, this contract renewal provides software maintenance and support on the Water Information Management System (WIMS) and obligates the vendor to provide upgrades, new releases and technical support for the software licensed to the Department of Public Utilities for a one (1) year term period of October 1, 2011 through September 30, 2012, and
WHEREAS, this contract renewal is being established in accordance with the sole source provisions of the Columbus City Code, Section 329.07, and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology and the Department of Public Utilities in that it is immediately necessary to renew a contract with Hach Company to provide software maintenance and support on the WIMS system, so as not to negatively impact the operation of the services provided by the Department of Public Utilities thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology and the Director of the Department of Public Utilities is hereby authorized to renew an annual contract with Hach Company, to provide software maintenance and support on the Water Information Management System (WIMS), of which the contract also obligates Hach Company to provide upgrades, new releases and technical support on the software licensed to the Department of Public Utilities, in the amount of $11,532.00 for a one (1) year term period from October 1, 2011 through September 30, 2012.
SECTION 2: That the expenditure of $11,532.00 or so much thereof as may be necessary is hereby authorized to be expended from:
Div.:47-01|Fund:514|Sub-fund:550|OCA Code:514550|Obj. Level 1: 03|Obj. Level 3: 3369|Amount: $703.45 Electricity
Div.:47-01|Fund:514|Sub-fund:600|OCA Code:514600|Obj. Level 1: 03|Obj. Level 3: 3369|Amount: $4,474.42 Water
Div.:47-01|Fund:514|Sub-fund:650|OCA Code:514650|Obj. Level 1: 03|Obj. Level 3: 3369|Amount: $5,016.42 Sewers and Drains
Div.:47-01|Fund:514|Sub-fund:675|OCA Code:514675|Obj. Level 1: 03|Obj. Level 3: 3369|Amount: $1,337.71 Stormwater
SECTION 3: That the City Auditor is authorized to make any changes to revise the funding source for any contract or contract modifications associated with this ordinance.
SECTION 4: That this contract renewal is being established in accordance with the sole source provisions of the Columbus City Code, Section 329.07.
SECTION 5: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.