City of Columbus - File #: 1520-2003

• File #: 1520-2003
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 6/4/2003
• In control: Utilities Committee
• On agenda: 7/7/2003
• Final action: 7/8/2003
• Title: To authorize the Public Utilities Director to enter into a five-month contract with Dove Building Services, for janitorial services at the Public Utilities Complex, for the Division of Water, to waive the provisions of formal competitive bidding, to authorize the expenditure of $143,000.00 from Water Systems Operating Fund, and to declare an emergency. ($143,000.00)

Date	Ver.	Action By	Action	Result
7/8/2003	1	MAYOR	Signed
7/8/2003	1	CITY CLERK	Attest
7/7/2003	1	Columbus City Council	Approved	Pass
7/7/2003	1	COUNCIL PRESIDENT	Signed
6/23/2003	1	Utilities Drafter	Sent to Clerk's Office for Council
6/19/2003	1	Utilities Drafter	Sent for Approval
6/19/2003	1	CITY ATTORNEY	Reviewed and Approved
6/19/2003	1	CITY ATTORNEY	Reviewed and Approved
6/18/2003	1	CITY AUDITOR	Reviewed and Approved
6/17/2003	1	Utilities Drafter	Sent for Approval
6/17/2003	1	Auditor Reviewer	Reviewed and Approved
6/16/2003	1	ODI DIRECTOR	Reviewed and Approved
6/13/2003	1	EBOCO Reviewer	Reviewed and Approved
6/12/2003	1	Utilities Drafter	Sent for Approval
6/11/2003	1	UTILITIES DIRECTOR	Reviewed and Approved
6/11/2003	1	UTILITIES DIRECTOR	Reviewed and Approved
6/10/2003	1	Utilities Drafter	Sent for Approval
6/10/2003	1	Utilities Drafter	Sent for Approval
6/6/2003	1	Utilities Drafter	Sent for Approval
6/5/2003	1	Utilities Drafter	Sent for Approval
6/4/2003	1	Utilities Drafter	Sent for Approval

Explanation

The Division of Water hired a consultant to set standards for janitorial services, to which our current vendor failed to comply, thereby terminating their contract.  The Division and consultant worked with EBOC to find another vendor who could temporarily perform these janitorial services, until the new contract could be bid this summer.  Dove Building Services was already doing business with the City and works with our consultant to maintain their standards.  Therefore, it is in the best interest of the City of Columbus, that the provisions of competitive bidding be waived, and the Division of Water enter into a five-month contract with Dove Building Services, in the amount of $143,000.00.  The Contract Compliance Number for Dove Building Services is 31-0918594.  They have certified M1A status.

It is requested that this Ordinance be handled in an emergency manner, in order to have the contract established and to pay the vendor as soon as possible.

FISCAL IMPACT:  The Division of Water has allocated $200,000.00 for janitorial services at the Public Utilities Complex in the 2003 Budget.  

$139,383.12 was spent for these janitorial services in 2002.

$139,383.12 was spent for these janitorial services in 2001.

Title

To authorize the Public Utilities Director to enter into a five-month contract with Dove Building Services, for janitorial services at the Public Utilities Complex, for the Division of Water, to waive the provisions of formal competitive bidding, to authorize the expenditure of $143,000.00 from Water Systems Operating Fund, and to declare an emergency. ($143,000.00)

Body

WHEREAS, the Division of Water hired a consultant to set standards for janitorial services, to which our current vendor failed to comply, thereby terminating their contract, and

WHEREAS, Dove Building Services was already doing business with the City and works with our consultant to maintain their standards, and

WHEREAS, an emergency exists in the usual daily operation of the Division of Water, Department of Public Utilities, in that it is immediately necessary to authorize the Public Utilities Director to enter into a five-month contract, for janitorial services at the Public Utilities Complex, for the immediate preservation of public health, peace, property and safety; now, therefore,

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

Section 1.  That the Public Utilities Director be and is hereby authorized to enter into five-month a contract with Dove Building Services, for janitorial services at the Public Utilities Complex, for the Division of Water, Department of Public Utilities.

Section 2.  That it is in the best interest of the City to waive the provisions of Section 329.06 of the Columbus City Codes, 1959, and such provisions are hereby waived.

Section 3.  That the expenditure of $143,000.00 or as much thereof as may be needed is hereby authorized from Water Works Fund 600, Department 60-09, OCA Code 602755, Object Level One 03, Object Level Three 3396, to pay the cost thereof.

Section 4.  That for reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.