Explanation
1. BACKGROUND: This Ordinance authorizes the Director of Public Utilities to renew the professional engineering services agreement with Burgess & Niple, Inc. for the Watershed Miscellaneous Improvements - Griggs Boat Launch Improvements Project, Capital Improvements Project No. 690411-10009, Division of Water Contract No. 2222. This is a joint project between the Division of Water and the Department of Recreation and Parks.
Under the original agreement, Burgess & Niple provided the preliminary and detailed design services. As indicated in the original authorizing legislation (Ord. #0595-2018) a renewal to the agreement would be needed for Engineering Services During Construction. Recreation and Parks will be legislating the construction project and an engineering agreement for Construction Administration / Construction Inspection services.
The Community Planning Area is “37 - West Scioto”.
1.1 Amount of additional (DOW) funds to be expended: $105,000.00
Original Contract Amount: $383,600.00 (PO115820)
Renewal No. 1 (current): $105,000.00
Total (Orig. + Ren. #1) $488,600.00
1.2. Reason other procurement processes are not used:
This work is based on the detailed design prepared in the initial phase of this project. Bidding this work to potentially have a new consultant perform the work would delay the project, potentially require rework/duplication of effort, and would increase costs to the City.
1.3. How cost of renewal was determined:
The Consultant prepared a detailed estimate of cost per task for detailed scope of work, broken down by project task. City Project management staff reviewed and approved these cost summaries.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT: This project is to provide the City of Columbus, Department of Public Utilities (DPU), Division of Water (DOW) and Columbus Recreation & Parks Department with boat launch improvements at the Griggs Reservoir. Two boat launch facilities will be addressed, including removal and replacement of concrete ramps and removal and reuse (if possible) of wooden “courtesy” docks. This project will consider ADA access requirements, coordination with reservoir recreational activities, and potential improvements to reduce the amount of debris that accumulates on the ramps.
3. CONTRACT COMPLIANCE INFO: 31-0885550, expires 2/21/22, Majority, DAX No. 4425.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Burgess & Niple, Inc.
4. EMERGENCY DESIIGNATION: Recreation & Parks is managing this project during construction. They intend to legislate the construction project and the Construction Administration/Construction Inspection Services agreement utilizing emergency legislation. This is being done so the first phase of the project can be completed during the 2020 Fiscal year. The project is being funded through 2020 ODNR grant funding and Recreation & Parks committed to this schedule.
5. FISCAL IMPACT: A transfer of funds from and within the Water G.O. Bonds Fund - Fund No. 6006 will be necessary as well as an amendment to the 2019 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to renew the professional engineering services agreement with Burgess & Niple, Inc. for the Watershed Miscellaneous Improvements - Griggs Boat Launch Improvements Project for the Division of Water; to authorize a transfer and expenditure up to $105,000.00 from and within the Water General Obligations Bond Fund; to authorize an amendment to the 2019 Capital Improvements Budget; and to declare an emergency. ($105,000.00)
Body
WHEREAS, Contract No. PO115820 was authorized by Ordinance No. 0595-2018, passed April 2, 2018, was executed on May 2, 2018, and approved by the City Attorney on May 8, 2018 for the Watershed Miscellaneous Improvements - Griggs Boat Launch Improvements Project; and
WHEREAS, Contract Renewal No. 1 (current) is needed for Engineering Services During Construction; and
WHEREAS, it is necessary to authorize the Director of Public Utilities to renew the professional engineering services agreement with Burgess & Niple, Inc. for the Watershed Miscellaneous Improvements - Griggs Boat Launch Improvements Project; and
WHEREAS, it is necessary to authorize a transfer and expenditure of funds from and within the Water G.O. Bonds Fund, for the Division of Water; and
WHEREAS, it is necessary to authorize an amendment to the 2019 Capital Improvements Budget for purposes of providing sufficient funding and expenditure authority for the aforementioned project expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities, Division of Water, in that it is immediately necessary to authorize the Director of Public Utilities to renew the professional engineering services agreement with Burgess & Niple, Inc., for the Watershed Miscellaneous Improvements - Griggs Boat Launch Improvements Project, in an emergency manner in order to be concurrent with Recreation and Parks’s construction schedule (managing the project), for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized and directed to renew the professional engineering services agreement with Burgess & Niple, Inc. (FID #31-0885550); 5085 Reed Road, Columbus, Ohio 43220; for the Watershed Miscellaneous Improvements - Griggs Boat Launch Improvements Project, in an amount up to $105,000.00.
SECTION 2. That the transfer of $105,000.00, or so much thereof as may be needed, is hereby authorized between projects within Fund 6006 - Water G.O. Bonds Fund, per the account codes in the attachment to this ordinance.
SECTION 3. That the 2019 Capital Improvements Budget is hereby amended within Fund 6006 - Water G.O. Bonds Fund, as follows:
Project No. | Project Name | Current Authority | Revised Authority | Change
P690441-100000 (carryover) | Alum Creek P.S. Imp's | $1 | $88,131 | +$88,130 (add authority to match cash)
P690441-100000 (carryover) | Alum Creek P.S. Imp’s | $88,131 | $0 | -$88,131
P690584-100000 (carryover) | Upground Res. Embankment Rprs | $507,437 | $490,568 | -$16,869
P690411-100009 (carryover) | Watershed/Griggs Boat Launch | $0 | $105,000 | +$105,000
SECTION 4. That the expenditure of $105,000.00 or so much thereof as may be needed, is hereby authorized in Fund 6006 - Water G.O. Bonds Fund, in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 9. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.