Explanation
BACKGROUND: This ordinance establishes various Universal Term Contracts with sole sources Fleet vendors. These contracts provide the option for the Fleet Management Division to purchase specific and unique vehicle and truck parts and services for City vehicle repairs not available from any other vendors. The term of the proposed option contracts would be from the date of execution by the City up to and including October 31, 2014 with the right to extend for one (1) additional one year period subject to mutual agreement by both parties. Finley Fire, Utility Truck Equipment, Vermeer of Southern Ohio, Center City International, McNeilus, Sutphen, Horton Emergency Vehicle, Scioto Valve & Fitting, Bell Equipment, CJM Solutions and Dueco are the only local makers and distributors of specific equipment parts and services and the only authorized facility to perform manufacturer or warranty repairs. The contracts will indicate the specific sole source services and or equipment applicable to each vendor.
FINLEY FIRE CC#310816583 (Expires 02/03/2013)
Total Estimated Annual Expenditure: $20,000.00
UTILITY TRUCK EQUIPMENT CC#310989420 (Expires 08/24/2014)
Total Estimated Annual Expenditure: $25,000.00
VERMEER OF SOUTHERN OHIO CC#363116243 (Expires 01/13/2013)
Total Estimated Annual Expenditure: $25,000.00
DUECO CC#391084229 (Expires 06/24/2014)
Total Estimated Annual Expenditure: $20,000.00
CENTER CITY INTERNATIONAL CC# 311048371 (Expires 08/22/2014)
Total Estimated Annual Expenditure: $138,000.00
SUTPHEN CC# 310671786 (Expires 02/14/2014)
Total Estimated Annual Expenditure: $48,000.00
MCNEILUS CC# 411314526 (Expires 09/15/2011)
Total Estimated Annual Expenditure: $200,000.00
HORTON EMERGENCY VEHICLES CC# 352018529 (Expires 04/17/2014)
Total Estimated Annual Expenditure: $30,000.00
BELL EQUIPMENT CC# 381941706 (Expires 09/21/2014)
Total Estimated Annual Expenditure: $450,000.00
SCIOTO VALVE & FITTING CO. CC# 341659990 (Expires 01/09/2014)
Total Estimated Annual Expenditure: $20,000.00
CJM SOLUTIONS CC# 261100583 (Expires 05/03/2013)
Total Estimated Annual Expenditure: $80,000.00
These companies are not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
EMERGENCY ACTION is requested to ensure an uninterrupted supply of parts, supplies, and services to maintain the City's fleet.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services, and UTC Fund. Fleet Management will be required to obtain approval to expend from its own appropriations for its estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into contracts for the option to purchase equipment and services with Finley Fire, Utility Truck Equipment, Vermeer of Southern Ohio, Center City International, McNeilus, Sutphen, Horton Emergency Vehicles, Bell Equipment, Scioto Valve & Fitting, CJM Solutions and Dueco in accordance with the sole source provisions of the Columbus City Codes; to authorize the expenditure of eleven dollars from the Mail, Print Services and UTC Fund; and to declare an emergency. ($11.00)
Body
WHEREAS, the Fleet Management Division has a need to procure automotive equipment parts, supplies, and services from local authorized parts vendors and repair facilities in order to repair City vehicles on short notice; and
WHEREAS, at times providers of various automotive equipment parts, supplies, and services do not submit bids because they are the sole authorized parts vendor or repair facility within the geographic area Columbus, Franklin County; and
WHEREAS, the Fleet Management Division has a need to procure automotive and truck equipment parts, supplies, and services from local authorized parts vendors and repair facilities in order to repair a variety of City vehicles on short notice, especially emergency service and refuse collection vehicles, and
WHEREAS, an emergency exists in the usual daily operation of the Fleet Management Division in that it is immediately necessary to enter into a contract(s) for an option to purchase vehicle parts and services, thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to enter into the following sole source contracts for an option to purchase vehicle parts and services in accordance with the sole source provisions of Section 329.07(e) of the Columbus City Code.
Finley Fire: Amount: $1.00
Utility Truck Equipment: Amount: $1.00
Vermeer of Southern Ohio: Amount: $1.00
Dueco: Amount: $1.00
Center City International: Amount: $1.00
Sutphen: Amount: $1.00
Horton Emergency Vehicles: Amount: $1.00
McNeilus: Amount: $1.00
Bell Equipment: Amount: $1.00
Scioto Valve & Fitting: Amount: $1.00
CJM Solutions: Amount: $1.00
SECTION 2. That the expenditure of $11.00 is hereby authorized from Mail, Print Services and UTC Fund, Organization Level 1: 45-01, Fund: 05-517, Object Level 3: 2270, OCA: 451130, to pay the cost thereof.
SECTION 3. That for the reasons stated in the preamble here to, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.