Explanation
BACKGROUND: This ordinance is for the creation of a Universal Term Contract for the option to purchase Police Canines and Handler Training and on an as needed basis by the Department of Public Safety Division of Police. This Police Canine and Handler Training is necessary to maintain the Police Canine Patrols as an effective force. The term of the proposed option contract would be through November 30, 2017 with the option to renew for two .21) additional years or portion thereof subject to mutual agreement. The Purchasing Office opened formal bids on October 16, 2014.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA005613). Eight (8) Bids were solicited One (1) Bid was received.
The Purchasing Office is recommending award to the lowest, responsive, responsible and best bidder.
Gold Shield Canine Training, Ltd CC#311759733 (expires 9-26-2016)
Total Estimated Annual Expenditure: $100,000.00
This company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
This ordinance is being submitted as an emergency because the current contract expires on November 30, 2014 and failure to provide Police Canines and Handler Training could affect the effectiveness of the Police canine units.
FISCAL IMPACT: Funding to establish this option contract is from the General Fund. The Department of Public Safety Division of Police will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance & Management Director to enter into a contract with Gold Shield Canine Training, Ltd. for the option to purchase police canines and handler training; to authorize the expenditure of one (1) dollar to establish the contract from the General Fund; and to declare an emergency. ($1.00)
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on October 16, 2014 and selected the lowest responsive, responsible and best bidder; and
WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for the purchase of Police Canines and Handler Training.; and
WHEREAS, in order to maintain the City's Canine Patrols at their most effective strength, this is being submitted for consideration as an emergency measure; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Safety, Division of Police, in that it is immediately necessary to enter into a contract for an option to purchase Police Canines and Handler Training on an as needed basis, thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to enter into the following contracts for the option to purchase Police Canines and Handler Training for the term ending November 30, 2017 with the option to extend for two (2) additional years or portion thereof subject to mutual agreement in accordance with Solicitation No. SA005613 as follows:
Gold Shield Canine Training, Ltd, Inc.: All Items Amount $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from the General Fund: Organization Level 1: 45-01; Fund 10; OCA 450047 Object Level 3: 2270 to pay the cost thereof.
SECTION 3. That for the reason stated in the preamble here to, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.