Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to modify and increase an agreement with Gudenkauf Corporation, for maintenance and restoration services in support of the city’s fiber optic infrastructure.
The city owns approximately 400 miles of fiber optic cabling in various strand count quantities throughout the city. The city must regularly inspect and maintain these assets and to provide emergency restoration in the event of unforeseen damage to the fiber network. Ordinance 0817-2014 authorized the Director of Technology to enter into an agreement with Gudenkauf Corporation for the provision of the aforementioned services.
Ordinance 1026-2015 authorized the Director of Technology to renew that agreement for an additional one-year term.
The Department of Public Service has since determined that it is necessary to execute a contract modification with Gudenkauf Corporation, which will allocate additional funds for labor, equipment, and materials needed to ensure reliable operation of the city’s fiber network.
2. CONTRACT COMPLIANCE
The contract compliance number for Gudenkauf Corporation is 31-0908234 and expires 1/30/2017.
3. FISCAL IMPACT
Funds in the amount of $65,000.00 are available for this project in the Street and Highway Improvement Fund within the Department of Public Service. Amendment to the 2015 Capital Improvements Budget is necessary to establish sufficient cash and authority in the proper project.
4. EMERGENCY DESIGNATION
The department requests emergency designation to make the aforementioned funds available at the earliest possible time so as not to delay needed improvements to the city’s fiber optic infrastructure.
Title
To amend the 2015 Capital Improvements Budget; to authorize the Director of Public Service to modify a construction contract with Gudenkauf Corporation, for maintenance and restoration services in support of the City’s fiber optic infrastructure; to authorize the expenditure of $65,000.00 from the Street and Highway Improvement Fund; and to declare an emergency. ($65,000.00)
Body
WHEREAS, the city owns approximately 400 miles of fiber optic cabling in various strand count quantities throughout the city, and services are needed to regularly inspect and maintain these assets and to provide emergency restoration in the event of unforeseen damage to the fiber network; and
WHEREAS, Ordinance 0817-2014 authorized the Director of Technology to enter into an agreement with Gudenkauf Corporation in the amount of $132,555.96 for maintenance and restoration services in support of the city’s fiber optic infrastructure; and
WHEREAS, Ordinance 1026-2015 authorized the Director of Technology to renew that agreement at a cost of $70,000.00 for an additional one-year term for the period May 22, 2015 to May 21, 2016; and
WHEREAS, it is necessary to execute a contract modification with Gudenkauf Corporation to authorize the encumbrance and expenditure of additional funds for maintenance and restoration services in support of the city’s fiber optic infrastructure; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director to modify an agreement with Gudenkauf Corporation to provide for additional maintenance and restoration services in support of the city’s fiber optic infrastructure, thereby preserving the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2015 Capital Improvements Budget, authorized by Ordinance 0557-2015, be amended to provide sufficient authority in the appropriate project as follows:
Fund / Project / Project Name / Current / Change / Amended
766 / 540007-100033 / Signal Installation - Median Wall & Fiber Optic Rehab (Voted Carryover) / $0.00 / $65,000.00 / $65,000.00
SECTION 2.That the Director of Public Service, be and is hereby authorized to modify an agreement with Gudenkauf Corporation, 2679 McKinley Avenue, Columbus, Ohio 43204, for maintenance and restoration services in support of the City’s fiber optic infrastructure.
SECTION 3. That the expenditure of $65,000.00 or so much thereof as may be necessary is hereby authorized to be expended from the Street and Highway Improvement Fund, Fund 766, as follows:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
766 / 540007-100033 / Signal Installation - Median Wall & Fiber Optic Rehab / 06-6631 / 760733 / $65,000.00
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the mayor, or ten days after passage if the mayor neither approves nor vetoes the same.