Explanation
1. BACKGROUND:
This ordinance authorizes the Director of Public Utilities to execute the following two contracts that are necessary to allow for the immediate commencement of the Sanitary Sewer Rehab. - Lane Ave. Emergency Combined Sewer Project; to transfer funds within the Voted Sanitary Bond Fund; and to amend the 2004 Capital Improvements Budget:
a. Construction Contract Award: To award a contract to Reynolds, Inc., for the construction of the subject project in the amount of $961,705.20. (See Reynolds, Inc. Award Information Attachment for detailed information).
b. Professional Engineering Services Contract Award: To award a contract to R. D. Zande & Associates, Inc., for construction plans, specifications, construction administration and inspection services in the amount of $161,357.42. This award requires Council to approve waiving the competitive procurement provisions of the the Columbus City Codes. (See Bid Waiver Form Attachment for justification).
2. FISCAL IMPACT:
This legislation requests authority to transfer residual bond funds and sewer system permanent improvement funds for purposes of funding the aforementioned project expenditures. None of the projects within the 2004 or 2005 Capital Improvements Budgets will be adversely affected by this transfer allocation.
3. EMERGENCY LEGISLATION:
The Division of Sewerage and Drainage requests this Council to make this legislation an emergency measure for purposes of immediately authorizing the subject contracts, pursuant to the rehabilitation of approximately 90 year old combined sewer infrastructure that is located in the immediate proximity of Lane Avenue. This rehabilitation is necessary to ensure that this infrastructure is not impacted by other storm and sanitary sewer improvements that are being constructed as a part of the Iuka Stormwater and Sanitary Sewer Improvements Project that will be commenced during the summer of 2005.
Title
To authorize the Director of Public Utilities to enter into a construction contract with Reynolds, Inc., and a professional engineering services contract with R. D. Zande and Associates, Inc.; to waive the competitive procurement provisions of the Columbus City Code, in connection with the Sanitary System Rehabilitation - Lane Ave. Emergency Combined Sewer Project, to authorize the appropriation of $112,653.56 and the transfer of $650,517.70 and expenditure of $650,553.62 from the Voted Sanitary Bond Fund; to authorize the appropriation, transfer and expenditure of $472,509.00 from the Sewer System Permanent Improvements Fund; to amend the 2004 Capital Improvements Budget, for the Division of Sewerage and Drainage; and to declare an emergency. ($1,123,062.62)
Body
WHEREAS, Ordinance No. 0842-2005, as passed May 23, 2005 by City Council, authorized the Director of Public Utilities to enter into contract with the Complete General Construction Company, Inc., to construct the Iuka Ravine Stormwater and Sanitary Sewer Improvements Project; and
WHEREAS, Division of Sewerage and Drainage engineering personnel have further determined it necessary to rehabilitate the over 90 year old combined sewer infrastructure that is in close proximity to the aforementioned ongoing project work, in order to avoid any possible failure in this infrastructure during construction operations; and
WHEREAS, the Director of Public Utilities has determined it to be both expeditious and prudent to seek a waiver of the competitive procurement provisions of the Columbus City Codes in order to contract for the necessary professional engineering services
WHEREAS, on June 29, 2005, the Director of Public Utilities opened five competitive bids for the Sanitary System Rehabilitation - Lane Ave. Emergency Combined Sewer Project; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Sewerage and Drainage, Department of Public Utilities, in that it is necessary to authorize the transfer of funds within the Voted Sanitary Bond Fund and the Sewer System Permanent Improvements Fund, pursuant to authorizing the Director of Public Utilities to enter into contract with Reynolds, Inc., and R. D. Zande & Associates, Inc., for purposes of rehabilitating specified sections of the combined sewer infrastructure with Lane Ave. in order to ensure the continued operation of this vital sewer infrastructure, for the preservation of the public health, safety and welfare, now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBS:
Section 1. That the City Auditor is hereby authorized to appropriate $112,653.56 from within the Voted Sanitary Sewer Bond Fund No. 664, as follows:
Proj. 650646| Hiawatha Park/Atwood| OCA 642918| Obj. Level 3: 6630| $11,034.04
Proj. 650653| Maynard Ave. San. Sewer| OCA642918| Obj. Level 3: 6630| $8,863.67
Proj. 650664| Foster/Acton Area San. Imp.| OCA 642918| Obj. Level 3: 6630| $10,540.61
Proj. 650683| Orchard/Milton Area San.| OCA 642918| Obj. Level 3: 6630| $1,058.15
Proj. 664999| Unallocated Balance Fd. 664| OCA 642918| Obj. Level 3: 6630| $81,157.09
Section 2. That the City Auditor is hereby authorized to transfer $650,517.70 from within the Voted Sanitary Bond Fund No. 664, as follows:
FROM:
Proj. 650492| Blacklick Sanitary Inter.| OCA 642918| Obj. Level 3: 6630| $39,258.78
Proj. 650600| Franklin-Main Inter.| OCA 642918| Obj. Level 3: 6630| $524.05
Proj. 650604| Big Run/Hellbranch| OCA 642918| Obj. Level 3: 6630| $2,013.36
Proj. 650646| Hiawatha Park/Atwood| OCA 642918| Obj. Level 3: 6630| $11,034.04
Proj. 650653| Maynard Ave. San. Sewer| OCA642918 Obj. Level 3: 6630| $8,863.67
Proj. 650660| Clintonville Area Manhole| OCA642918| Obj. Level 3: 6630| $5,621.43
Proj. 650664| Foster/Acton Area San. Imp.| OCA 642918| Obj. Level 3: 6630| $10,540.61
Proj. 650683| Orchard/Milton Area San.| OCA 642918 Obj. Level 3: 6630| $1,058.15
Proj. 650691| OSIS Downtown Odor Control| OCA 642918| Obj. Level 3: 6630| $0.74
Proj. 650850| Maize Rd. San. Improve.| OCA 642918| Obj. Level 3: 6630| $490,445.78
Proj. 664999| Unallocated Balance Fd. 664| OCA 642918| Obj. Level 3: 6630| $81,157.09
TO:
Proj. 650404| San. Sys. Rehab.| OCA Code 642918| Obj. Level 3: 6630| $650,517.70
Section 3. That the City Auditor is hereby authorized to transfer $472,509.00 from within the Sewer System Permanent Improvements Fund No. 671, as follows:
FROM:
Proj. 671999| Unallocated Bal. Fd. 642033| OCA Code |Obj. Level 3: 6630| $472,509.00
TO:
Proj. 650404| San. Sys. Rehab.| OCA Code655316| Obj. Level 3: 6630| $472,509.00
Section 4. That the City Auditor Auditor is hereby authorized to appropriate $472,509.00 from within the Sewer System Permanent Improvements Fund No. 671, as follows:
Proj. 671999| Unallocated Balance Fd. 642033| Obj. Level 3: 6630| $472,509.00
Section 5. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
Section 6. That the Director of Public Utilities be, and hereby is, authorized to award and execute a contract for construction of the Sanitary System Rehabilitation-Lane Ave. Emergency Sewer Project with the lowest, best, responsive and responsible bidder, Reynolds, Inc., 4520 St. Route 37, Orleans, Indiana 47452, in the amount of $961,705.20 in accordance with the terms and conditions of the contract on file in the Office of the Division of Sewerage and Drainage; and to pay up to a maximum amount of $961,705.20.
Section 6. That the Director of Public Utilities is hereby authorized to enter into a professional engineering services contract with R. D. Zande & Associates, Inc., 1500 Lake Shore Drive, Columbus, Ohio 43204, for the preparation of contract drawings, specifications, construction inspection and administration services in the amount of $161,357.42, that are necessary for the successful construction of the Sanitary System Rehabilitation-Lane Ave. Emergency Sewer Project in accordance with the sole source procurement provisions of Columbus City Code Section 329.07.
Section 7. That City Council deems it to be in the best interest of the City to waive the provisions of Chapter 329 of Columbus City Codes pertaining to competitive bidding and the same are hereby waived for the purposes of entering into the contract authorized within Section 6 herein.
Section 8. That for the purpose of paying the cost of the construction contract, and the professional engineering services contract, the following expenditure of $1,123,062.62, or as much thereof as may be needed is hereby authorized as follows:
Div. 60-05| Fund No. 664| Proj. 650404| OCA 642918| Obj. Level 3: 6630| $650,517.70
Div. 60-05| Fund No. 671| Proj. 650404| OCA 642033| Obj. Level 3: 6630| $311,187.50
Div. 60-05| Fund No. 671| Proj. 650404| OCA 642033| Obj. Level 3: 6676| $161,357.42
Section 9. That the 2004 Capital Improvements Budget Ordinance No. 1059-2004 is hereby amended as follows, to provide sufficient budget authority for the execution of the aforementioned construction services contract and professional engineering services contract:
CURRENT:
650404| San. Sys. Rehab.-Lane Ave. Emerg. Sewer| $0.00
AMENDED TO:
650404| San. Sys. Rehab.-Lane Ave. Emerg. Sewer| $650,553.62 (Voted Sewer Bond Fund-Carryover)
650404| San. Sys. Rehab.-Lane Ave. Emerg. Sewer| $472,509.00 (Sewer System Permanent Improvement Fund-Carryover)
Section 10. That for the reasons stated in the preamble hereby, which is hereby made a part hereof, this ordinances hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.