Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a construction contract with SimplexGrinnell L.P. in the amount of $2,256,395.90, for the Security Enhancements - Hoover Dam Improvements Project, Division of Water Contract Number 1066-Part 1.
This contract will furnish all materials, equipment, and labor necessary for the installation of access control systems, an intrusive detection system, a digital security surveillance system, and physical security improvements at the Hoover Dam, and such other work as may be necessary to complete the contract in accordance with the plans and specifications on file.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT: This work will enhance the security of the Hoover Dam which is part of the Hoover Reservoir. The Hoover Reservoir supplies water to the Hap Cremean Water Plant which treats the water before it is distributed to the City's water customers. These security enhancements will help to ensure an adequate and safe supply of drinking water which is essential to economic growth and development. At this time no community outreach or input is anticipated and no environmental factors are involved.
3. CONSTRUCTION CONTRACT AWARD: In a memo dated July 18, 2012, the Department notified Council of their intent to request waiver of the applicable provisions of competitive bidding under Chapter 329, due to the secure nature of the work. The contract was bid using a two phase secure bidding process. In the first phase the City advertised for contractors to submit Statements of Qualifications (SOQ) for this contract. The SOQ's were evaluated and two bidders, SimplexGrinnell L.P. and G4S Technology LLC, were short-listed as qualified to perform the work based on the SOQ's submitted. As part of the second phase, both contractors were sent the Invitation for Bids.
The Director of Public Utilities publicly opened two bids on January 16, 2013 from: SimplexGrinnell L.P. - $2,256,395.90 and G4S Technology LLC - $2,448,111.16.
SimplexGrinnell L.P.'s bid was deemed the lowest, best, most responsive and responsible bid in the amount of $2,256,395.90. Their Contract Compliance Number is 58-2608861 (expires 3/23/14, Majority). Additional information regarding both bidders, description of work, contract time frame and detailed amounts can be found on the attached Information form.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against SimplexGrinnell L.P
4. BID WAIVER: Since this bidding process did not follow the process for awarding construction service contracts in accordance with Chapter 329.09 of the Columbus City Codes, the Department of Public Utilities requests that the provisions of competitive bidding be waived for this contract.
5. FISCAL IMPACT: A transfer of funds within the Water Works Enlargement Voted Bonds Fund will be necessary, as well as an amendment to the 2013 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to enter into a construction contract with SimplexGrinnell L.P. for the Security Enhancements - Hoover Dam Improvements Project for the Division of Water; to authorize a transfer and expenditure up to $2,256,395.90 within the Water Works Enlargement Voted Bonds Fund; to amend the 2013 Capital Improvements Budget; and to waive the provisions of competitive bidding. ($2,256,395.90)
Body
WHEREAS, the Department notified Council of their intent to request waiver of the applicable provisions of competitive bidding under Chapter 329, due to the secure nature of the work. The contract was bid using a two-phase secure bidding process, including Statements of Qualifications (SOQ) and an Invitation to Bids; and
WHEREAS, the two firms who were short-listed submitted bids for the Security Enhancements - Hoover Dam Improvements Project and were received and publicly opened in the offices of the Director of Public Utilities on January 16, 2013; and
WHEREAS, the lowest, best, most responsive and responsible bid was from SimplexGrinnell L.P. in the amount of $2,256,395.90; and
WHEREAS, the Director of Public Utilities believes it is in the City's best interest to waive the provisions of Section 329.06 of the Columbus City Code, 1959, competitive bidding, due to the secure nature of the contract; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to award and execute a construction contract for the Security Enhancements - Hoover Dam Improvements Project; and
WHEREAS, it is necessary for this Council to authorize a transfer and expenditure of funds within the Water Works Enlargement Voted Bonds Fund, for the Division of Water; and
WHEREAS, it is necessary to authorize an amendment to the 2013 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities, Division of Water, to authorize the Director of Public Utilities to enter into a construction contract with SimplexGrinnell L.P. for the Security Enhancements - Hoover Dam Improvements Project, for the preservation of the public health, peace, property and safety; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is authorized to award and execute a construction contract for the Security Enhancements - Hoover Dam Improvements Project with the lowest, best, most responsive, and responsible bidder, SimplexGrinnell L.P., 6175 Shamrock Court, Suite S, Dublin, Ohio 43016; in the amount of $2,256,395.90; in accordance with the terms and conditions of the contract on file in the Office of the Division of Water.
SECTION 2. That said construction company shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Water.
SECTION 3. That due to infrastructure security concerns this Council finds it in the best interest of the City of Columbus to waive the provisions of Section 329.06 of the Columbus City Code, 1959, in order to contract for the Security Enhancements - Hoover Dam Improvements Project, and such provisions are hereby waived.
SECTION 4. That the City Auditor is hereby authorized to transfer $356,395.90 within the Department of Public Utilities, Division of Water, Water Works Enlargement Voted Bonds Fund, Fund No. 606, Dept/Div. No. 60-09, Object Level Three 6621, as follows:
Fund No. | Project No. | Project Name | OCA Code | OL3 | Change
606 | 690236-100064 (carryover) | Cooke Rd. WL Imp's | 663664 | -$17,985.91
606 | 690428-100002 (carryover) | DRWP Cap. Incr. Sludge P.S. | 664282 | -$338,409.99
606 | 690479-100000 (carryover) | Security Enhancements | 606479 | +$356,395.90
SECTION 5. That the 2013 Capital Improvements Budget is hereby amended as follows:
Fund No. | Proj. No. | Proj. Name | Current Authority | Revised Authority | Change
606 | 690236-100064 (carryover) | Cooke Rd. WL Imp's | $0 | $17,986 | +$17,986
(establish authority to match cash)
606 | 690236-100064 (carryover) | Cooke Rd. WL Imp's | $17,986 | $0 | -$17,986
606 | 690428-100002 (carryover) | DRWP Cap. Incr. Sludge P.S. | $36,404,186 | $36,065,776 |
-$338,410
606 | 690479-100000 (carryover) | Security Enhancements | $1,900,000 | $2,256,396 | +$356,396
SECTION 6. That an expenditure up to $2,256,395.90 is hereby authorized for the Security Enhancements - Hoover Dam Improvements Project within the Water Works Enlargement Voted Bonds Fund, Fund No. 606, Dept.-Div. 60-09, Project No. 690479-100000 (carryover), Object Level Three 6621, OCA 606479.
SECTION 7. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 8. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 9. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 10. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 11. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.