Explanation
1. BACKGROUND: This legislation authorizes the Director of Finance and Management to enter into a construction contract, on behalf of the Office of Construction Management, with Elford, Inc., for the Department of Public Safety’s Community Response Team #2 Relocation project, in the amount of $2,397,180.00, and to encumber funds with the Department of Public Service for prevailing wage services in the amount of $5,000.00.
This project will construct a police substation inside the existing warehouse at 4252 Groves Rd., Columbus, OH 43235 to relocate the Community Response Team #2, and such other work as may be necessary to complete the contract in accordance with bid documents.
2. CONSTRUCTION CONTRACT AWARD: The project was let by the Office of Construction Management through Vendor Services and Bid Express. Six hundred thirty-eight (638) vendors were solicited.
The Director of Finance and Management publicly opened three (3) bids on July 7, 2025.
1. Elford, Inc. $2,397,180.00
2. 2K General Co. $2,444,000.00
3. Setterlin Building Co. $2,720,000.00
Elford’s bid was deemed the lowest, best, most responsive and responsible bid in the amount of $2,397,180.00. Their DAX Vendor Account No. is 6059 and expires 12/28/25.
3. EMERGENCY DESIGNATION: It is requested that this Ordinance be handled in an emergency manner in order to adhere to the construction schedule and moving the team to the warehouse, which is currently being used for storage and does not have a temperature-controlled environment. Construction of the new facility will need to be complete before winter weather breaks.
4. FISCAL IMPACT: A transfer of funds within the Construction Management Capital Improvements Bond Fund will be necessary for this expenditure.
Title
To authorize the Director of Finance and Management, on behalf of the Office of Construction Management, to enter into a construction contract with Elford, Inc. for the Department of Public Safety’s Community Response Team #2 Relocation project; to authorize a transfer and expenditure up to $2,402,180.00 within the Construction Management Capital Improvements Bond Fund; to provide for payment of prevailing wage services to the Department of Public Service; and to declare an emergency. ($2,402,180.00)
Body
WHEREAS, three (3) bids for Department of Public Safety’s Community Response Team #2 Relocation project were received and publicly opened in the office of the Director of Finance and Management on July 7, 2025; and
WHEREAS, the lowest, best, most responsive and responsible bid was from Elford, Inc. in the amount of $2,397,180.00; and
WHEREAS, it is necessary to authorize the Director of Finance and Management to award and execute a construction contract for the Department of Public Safety’s Community Response Team #2 Relocation project in the amount of $2,397,180.00; and
WHEREAS, it is necessary to authorize the Director of the Department of Finance and Management to encumber and expend funds up to $5,000.00 to provide for payment of prevailing wage services associated with said project; and
WHEREAS, it is necessary to authorize a transfer and expenditure of funds within the Construction Management Capital Improvements Bond Fund - Fund No. 7733; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management, Office of Construction Management, in that it is immediately necessary to authorize the Director of Finance and Management to enter into a construction contract with Elford, Inc.for the Department of Public Safety’s Community Response Team #2 Relocation project, in an emergency manner as construction of the new facility will need to be complete before winter weather breaks, all for the immediate preservation of the public health, peace, property, safety and welfare; and now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management is hereby authorized to enter into a construction contract, on behalf of the Office of Construction Management, with Elford, Inc., for the Department of Public Safety’s Community Response Team #2 Relocation project, in an amount up to $2,397,180.00, and to obtain the necessary prevailing wage services from the Department of Public Service and to pay up to a maximum amount of $5,000.00.
SECTION 2. That a transfer of $2,402,180.00 and expenditure up to $2,402,180.00, or so much thereof as may be needed, is hereby authorized in the Construction Management Capital Improvements Bond Fund - Fund No. 7733, in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 5. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 7. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.