Explanation
Background:
Purchase of playground equipment has been enabled by a donation that is being given to Recreation and Parks by Play is Natural. Their $16,000.00 match to the $40,000.00 from CIP funding will allow for an overall purchase of $56,000.00 of play equipment for the Schiller Park community.
The Contract Compliance Number for Playcore Wisconsin, Inc., dba Gametime, is #391720480.
Contract compliant through: 7/11/14
Principal Parties:
Playcore Wisconsin, Inc. dba Gametime
Ruth Williams (Contact)
150 Playcore Drive SE
Fort Payne, AL 35967
256-845-5610 (Phone)
391720480 (Contract Compliance)
Bid Waiver:
Participants of recreational programs at the Schiller Recreation Center, German Village volunteers, the German Village Commission and the greater community reviewed catalogs, websites and held public meetings to decide which company to purchase the playground equipment from the listing provided by Play is Natural. Therefore, the usual competitive bidding process outlined in Chapter 329 of the Columbus City Codes, 1959, was not followed for the purchase of this equipment.
Emergency Justification:
An emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to enter into said contract so that the equipment can be ordered and delivered prior to December 31, 2012 to meet the required timeline for this project.
Financial Impact:
$40,000.00
Title
To authorize and direct the Director of Recreation and Parks to enter into contract with Playcore Wisconsin, Inc., dba Gametime, for the Schiller Park Playground Equipment; to authorize the expenditure of $40,000.00 from the voted Recreation and Parks Bond Fund; and to declare an emergency. ($40,000.00)
Body
WHEREAS, the ability to purchasethis playground equipment for Schiller Park is the result of a donation that is being given to the Recreation and Parks Department by Play is Natural and
WHEREAS, The Play is Natural donation awarded to Columbus Recreation and Parks allowed for a limited listing of manufacturers. The community researched these manufacturers and met with them to determine who they preferred to supply the playground equipment and Playcore Wisconsin, Inc., dba Gametime was selected at the end of this process; and
WHEREAS, for the reason cited above, the competitive bidding provisions of Chapter 329 of the Columbus City Codes, 1959, must be waived; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to enter into contract with Playcore Wisconsin, Inc. dba Gametime for the Schiller Park Playground Equipmentas soon as possible to meet the required timeline for this project; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and he is hereby authorized and directed to enter into contract with Playcore Wisconsin, Inc., dba Gametime, for the Schiller Park Playground Equipment project.
SECTION 2. That the expenditure of $40,000.00 or so much thereof as may be necessary, be and is hereby authorized, to pay the cost thereof, as follows:
Fund 702, Recreation and Parks Voted Bond Fund
Project #510017-100000(Park Improvements) Object Level 3#6621, OCA#721700
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this legislation.
SECTION 4. That for good cause shown, the competitive bidding procedures of Chapter 329 of the Columbus City Codes, 1959, are hereby waived.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.