Explanation
BACKGROUND: This legislation authorizes the Director of the Department of Finance to establish a purchase order for Cisco SmartNet maintenance services to support citywide metronet hardware. This purchase will be accomplished through a universal term contract (UTC) that is established with Pomeroy IT Solutions under FL002554 that expires 3/31/2007. The metronet is a critical component of the computing infrastructure of the City.
SmartNet supports data transfer needs for imaging applications as well as other city applications such as e-mail, WASIMS (water billing), Performance series (purchasing/procurement and accounting), payroll/personnel and geographic information system (GIS). Establishing this purchase order will provide Cisco hardware maintenance support for the city's metronet for a one-year period of April 1, 2005 through March 31, 2006.
FISCAL IMPACT: A total of $434,337.90 in 2003 and $435,850.42 in 2004 was expended with Resource One for the Cisco SmartNet contract, services associated with metronet hardware support. Funding of $469,701.00 was budgeted and is available for the Cisco SmartNet services within the Technology Department's information service fund. However, $311,607.65 is the cost for services associated with this contract, coverage period from April 1, 2005 through March 31, 2006.
EMERGENCY: There is an immediate need to execute this purchase for Cisco SmartNet maintenance services to support the city's metronet hardware in order to have uninterrupted support service.
CONTRACT COMPLIANCE NUMBER: 61-1352158 Expires 10/05/2007
Title
To authorize the Director of the Department of Finance to establish a purchase order with Pomeroy IT Solutions for Cisco SmartNet hardware maintenance support services for the city's metronet infrastructure from the universal term contract established for the Department of Technology, to authorize the expenditure of $311,607.65 from the Department of Technology's information service fund, and to declare an emergency. (311,607.65 )
Body
WHEREAS, this ordinance authorizes the Director of the Department of Finance to establish a purchase order with Pomeroy IT Solutions for Cisco SmartNet hardware maintenance support services for the city's metronet infrastructure from the universal term contract established for the Department of Technology, and
WHEREAS, the purchase order will provide Cisco hardware maintenance support services for a one-year period, and
WHEREAS, the network has been designed to support data transfer needs for imaging and current city applications such as e-mail, WASIMS (water billing), Performance series, payroll/personnel and geographic information system (GIS), and
WHEREAS, an emergency exists in the usual daily operation of the city in that it is immediately necessary to authorize the establishment of a purchase order for Cisco SmartNet hardware maintenance services with Pomeroy Solutions to avoid interruption in service, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Finance be and is hereby authorized to establish a purchase order to Pomeroy IT Solutions for the purchase of Cisco SmartNet hardware maintenance support services from the universal term contract established for the Department of Technology, Information Service Division.
SECTION 2: That the expenditure of $311,607.65 or so much thereof as may be necessary is hereby authorized to be expended from:
Div.: 47-02|Fund: 514|Subfund: 001|OCA: 471514|Obj. Level 1: 03|Obj. Level 3: 3372|Amount: $168,548.12
Div.: 47-01|Fund: 514|Subfund: 010|OCA: 300347|Obj. Level 1: 03| Obj. Level 3: 3372| Amount: $69,561.22
Div.: 47-01|Fund: 514|Subfund: 010|OCA: 500147|Obj. Level 1: 03| Obj. Level 3: 3372| Amount: $35,666.00
Div.: 47-01|Fund: 514|Subfund: 010|OCA: 300447|Obj. Level 1: 03| Obj. Level 3: 3372| Amount: $29,251.55
Div.: 47-01|Fund: 514|Subfund: 265|OCA: 514265|Obj. Level 1: 03| Obj. Level 3: 3372| Amount: $2,492.95
Div.: 47-01|Fund: 514|Subfund: 650|OCA: 514650|Obj. Level 1: 03| Obj. Level 3: 3372| Amount: $6,087.81
SECTION 3: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.