Explanation
BACKGROUND: This legislation authorizes the Director of the Department of Development to modify the contract with Mann Roofing & Construction LLC to extend the term of the agreement from December 31, 2023 until December 31, 2024, to continue to provide roof replacement services for the health and safety of City of Columbus homeowners;
Original $ 175,000.00 Ord Number 1492-2023 PO394016
Mod 1 $ .00
Contract Total $ 175,000.00
Mann Roofing & Construction LLC provides roof replacement services for the Division of Housing’s Roof Replacement Program. The program was established to assist low and moderate income homeowners with the replacement of roof and roof elements that constitute a critical condition, and when such conditions are not corrected, could cause the homeowner to vacate their home
An Invitation to Bid was posted for these services, and the lowest and most responsible bid was accepted and the contract was awarded to Mann Roofing & Construction LLC as part of the procurement process. The contract was originally created for services through December 31, 2023, but the remaining funds are being asked to be modified and carried forward thru the requested modification date of December 31, 2024 per Columbus City Code Chapter 329.09.
Mann Roofing & Construction LLC is doing a great job providing these services, and to avoid the need for uninterrupted services, it is in the best interest to use this vendor with funding that is currently established on PO394016 there are no additional funds being requested as part of this ordinance.
The department advertised RFQ024413 through Vendor Services and accepted bids through Bonfire, requesting contractors to provide roof replacement services. The effort was advertised from March 20, 2023, to April 11, 2023. The department notified 205 registered vendors, seven bids were received, and two were deemed non-responsive.
The Director of Development entered into contract with the three lowest, responsive, responsible, and best bidders as multiple contractors are needed for this program. Mann Roofing & Construction LLC was one of the selected contractors.
FISCAL IMPACT: No additional funding is necessary.
CONTRACT COMPLIANCE: the vendor number is 032158 and expires 3/28/2024.
Title
To authorize the Director of the Department of Development to modify the contract with Mann Roofing & Construction Roofing LLC to extend the term of the agreement from December 31,2023 until December 31, 2024. ($0.00)
Body
WHEREAS, the Director of the Department of Development executed an agreement with Mann Roofing & Construction LLC for roof replacement services; and
WHEREAS, the agreement term needs to be extended in order to expend all of the appropriated funds; NOW THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Development is hereby authorized to modify the contract with Mann Roofing & Construction LLC (PO394016) to extend the contract term to December 31, 2024, in order to expend all appropriated funds.
SECTION 2: That this ordinance shall take effect and be in force from and after the earliest period allowed by law.