Explanation
BACKGROUND: This ordinance authorizes the Department of Technology, on behalf of Building Services Division (BSD) to purchase replacement computers, from a pre-established UTC (FL001696 expiration 03-31-2006), with Resource One. The existing equipment is utilized by inspection personnel to obtain inspection schedules, input inspection results and handle other routine office processes including e-mail and web access. The equipment to be replaced is seven years old, utilizing an outdated Microsoft Windows 98 computer operating system. After completing research, it was determined that upgrades are not feasible, yet the current system limits the inspectors use of other business applications associated with the One Stop Shop; such as the Accela Permitting System, mainly utilized by Building Development Services, Utilities, and Transportation, all of which are city agencies. These agencies initiate the process of all building plans, permits and platting activities covered under BDS Memorandum of Understanding, which addresses core business process and the tracking system/zoning enhancements. In addition, Microsoft recently announced it would no longer support the Windows 98 operating system. This purchase will ensure that: Microsoft will support the new computer operating system, will allow city agencies to continue with routine daily operations such as scheduling inspections without delays, by providing the tools and environment necessary to integrate other business applications with a current and updated computer operating system.
FISCAL IMPACT: Funds are budgeted and available in the 2004 Department of Technology internal service fund budget to cover this purchase.
EMERGENCY: There is an immediate need to purchase replacement computer equipment to ensure computer operation system support by Microsoft and to ensure no delays or service interruptions within daily operational business processes.
CONTRACT COMPLIANCE: 311419297 Expiration: 03-29-2004
Title
To authorize the Director of the Department Technology, on behalf of Building Services Division, to purchase replacement computers from a UTC established with Resource One; to authorize the expenditure of $130,000.00 from the Department of Technology, internal service fund, and to declare an emergency. ($130,000.00)
Body
WHEREAS, computer equipment utilized by the inspection unit of the Building Services Division is seven years old, running on the Windows 98 operating system and cannot be converted to Windows 2000 or XP; and
WHEREAS, Microsoft Corporation no longer supports the Windows 98 system; and
WHEREAS, this computer equipment is used to schedule inspections and report scheduling results, a critical component of the One Stop Shop operation; and
WHEREAS, an emergency exists in the usual and daily operations of the Department of Technology, on behalf of BSD, in that it is necessary to immediately purchase replacement computer equipment with an upgraded operating system, from an established UTC with Resource One, for the immediate preservation of the public health, peace, property, safety and welfare, now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology, on behalf of Building Service Division, be and is hereby authorized to purchase replacement computer equipment, from a UTC with Resource One.
SECTION 2: That the expenditure of $130,000.00 or so much thereof as may be necessary is hereby authorized to be expended from:
Div.: 47-01|Fund:514|SubFund: 240|OCA Code: 514240|OBJ. Level 1: 02|OBJ. Level 3: 2193|Amount: $130,000.00|
SECTION 3: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.