Explanation
BACKGROUND: This ordinance authorizes the Director of Public Safety to enter into a contract with Morpho Trak, Inc. to upgrade the Automated Fingerprint Identification System (AFIS) for the Division of Police. The Division of Police needs to upgrade the 15 year AFIS, which is at approximately 90 percent capacity on fingerprint inventory. The upgrade will provide technology that will increase the Division’s latent fingerprint accuracy, meaning it will provide the Division tools to help identify suspects quickly and more accurately. The Division of Police anticipates a significant increase in unsolved latent fingerprint hits just by using newer technology. The Division will be able to query searches to multiple agencies and data bases which includes wanted person, persons of special interest, sexual offenders and terrorist watch list.
Bid Information: This contract is being awarded pursuant to the sole source provisions of Chapter 329 of Columbus City Code. Due to the proprietary nature of AFIS technology, and the prohibitive cost of conversion to a different system, the upgrade and any maintenance associated with the upgrade will be purchased from the sole source provider, Morpho Trak, Inc.
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
Contract Compliance No.: 33-0154789, expires January 30, 2017.
Emergency Designation: Emergency legislation is requested so that the Division of Police may upgrade the AFIS system in order to increase the storage capacity.
FISCAL IMPACT: This ordinance authorizes an expenditure of $991,703.00 to upgrade the Automated Fingerprint Identification System (AFIS). The General Permanent Improvement Fund and Special Income Tax Fund will be used for this expenditure. A total of $557,248.00 was encumbered and spent in 2015 for the maintenance of the existing system. A total of $520,851.00 was encumbered and spent in 2014. The total cost of the AFIS upgrade will be $10.6 million, funded over an eleven (11) year period. Half the cost of the entire system will be reimbursed by Franklin County pursuant to Ordinance 2695-2015. The City of Columbus will fund the annual cost of the AFIS upgrade and then receive reimbursement from Franklin County for their half of the cost. The total cost of the AFIS upgrade will be $10.6 million, funded over an eleven (11) year period, but split equally between the City and Franklin County.
Title
To amend the 2015 Capital Improvement Budget, to authorize the appropriation and the transfer of $495,852 within the General Permanent Improvement Fund; to authorize the appropriation within the Special Income Tax Fund; to authorize and direct the Director of Public Safety to enter into contract with Morpho Trak, Inc. to upgrade the Automated Fingerprint Identification System (AFIS) for the Division of Police in accordance with the sole source provisions of Columbus City Code, to authorize the expenditure of $991,703.00 from the General Permanent Improvement Fund and Special Income Tax; and to declare an emergency. ($991,703.00)
Body
WHEREAS, it is necessary to authorize the appropriation of funds within the Specail Income Tax Fund; and
WHEREAS, the Division of Police needs to upgrade the Automated Fingerprint Identification System (AFIS); and
WHEREAS, the upgrade to AFIS is being conducted in accordance with sole source provisions of Chapter 329 due to the proprietary nature of the technology and prohibitive cost of conversion to a different system and fingerprint data base, and
WHEREAS, AFIS is an invaluable tool for law enforcement in the identification of fingerprints; and
WHEREAS, it is necessary to amend the 2015 Capital Improvement Budget and to authorize the appropriation within the General Permanent Improvement Fund and Special Income Tax Fund and to transfer funds between projects within the General Permanent Improvement Fund and to provide funds in the appropriate project for this expense; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Police, Department of Public Safety, in that it is immediately necessary to enter into a contract with Morpho Trak Inc. to upgrade AFIS for the immediate preservation of the public peace, property, health, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Safety be and is hereby authorized and directed enter into contract with Morpho Trak, Inc. for the upgrade of the Automated Fingerprint Identification System (AFIS) for the Division of Police, Department of Public Safety in accordance with the sole source provisions of Columbus City Code.
SECTION 2. That the 2015 Capital Improvement Budget be amended in Fund 748 as follows:
Project Name | Project Number | Current Authority | Revised Authority | Difference
Unallocated Balance Fund 748 748999-100000 (Gen Perm Imp Carryover) $493,488|$844,493| $351,005
Unallocated Balance Fund 748 748999-100000 (Gen Perm Imp Carryover) $844,493|$348,641| ($495,852)
Police Automated Fingerprint Identification System 330036-100006 (Gen Perm Imp Carryover) $0 | $495,852| $495,852
SECTION 3. To appropriate from the unappropriated balance of the General Permanent Improvement Fund in Dept/Div. 45-01| Fund 748| Project Number 748999-100000| Project Name Unallocated Balance Fund 748| OCA Code 643114| OL3 6655 | Amount $495,852
SECTION 4. That the transfer of cash and appropriation within the General Permanent Improvement Fund be authorized as follows:
FROM:
Dept/Div 45-01 | Fund 748 | Project Number 748999-100000 | Project Name Unallocated Balance Fund 748 | OCA Code 643114 | OL3 6655 | Amount $495,851.50
TO:
Dept/Div: 30-03 | Fund: 748 | Project Number: 330036-100006 | Project Name: Police Automated Fingerprint Identification System | OCA Code: 748366| OL3 6655 | Amount $495,851.50
SECTION 5. That the City Auditor is authorized to appropriate $495,851.50 within the Special Income Tax Fund as follows:
Department: 30-03
Fund: 430
OCA: 330430
Obj Level 03: 6655
Amount: $495,851.50
SECTION 6. That the expenditure of $991,703, or so much thereof as may be necessary, in regard to the actions authorized in the sections, be and is hereby authorized as follows:
Department: 30-03
Fund: 430
OCA: 330430
Obj Level 03: 6655
Amount: $495,851.50
Department: 30-03
Fund: 748
OCA: 748366
Obj Level 03: 6655
Amount: $495,851.50
SECTION 7. That the funds necessary to carryout the purpose of this ordinance are are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary
SECTION 8. That for reasons stated in the preamble hereto, which is hereby made a part thereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.