Explanation
The purpose of this ordinance is to authorize the Director of Finance and Management to enter into contract with Jordan Power Equipment Company Inc. for the purchase of an Industrial Sweeper Scrubber for the Division of Sewerage and Drainage, Sewer Maintenance Operation Center. This equipment will be used to clean the parking and vehicle garage at the Sewer Maintenance Operation Center 1250 Fairwood Avenue. This purchase was approved by Fleet Management.
The Purchasing Office opened formal bids on June 26, 2008 and five (5) bids were received. A tabulation of those bids is as follows:
Yaro Supply Co: $42,398.00
Contract Sweepers & Equipment Co: $42,500.00
Friends Business Source: $44,726.73
Tennant Sales and Services: $45,265.25
Jordan Power Equipment Co: $48,312.49
Bids received by Yaro Supply, Contract Sweepers and Equipment, Friends Business Source and Tennant Sales were deemed non-responsive. After review of the equipments specifications it was determined that the equipment did not meet the bid specifications. An award letter detailing the requirements of the bid specifications not met is attached.
The bid submitted by Jordan Power Equipment Inc. met all bid specifications and requirements, therefore the Division of Sewerage and Drainage awards the contract to the lowest, responsive and responsible bidder, Jordan Equipment Company Inc
SUPPLIER: Jordan Power Equipment Company Inc. (34-1480457) Expires 9-27-09
FISCAL IMPACT: $48,312.49 is budgeted and needed for this purchase.
Title
To authorize the Director of Finance and Management to establish a purchase order with Jordan Power Equipment Company Inc. for the purchase of an Industrial Sweeper Scrubber for the Division of Sewerage and Drainage, to authorize the expenditure of $48,312.49 from the Sewerage System Operating Fund ($48,312.49)
Body
WHEREAS, the Purchasing Office opened formal bids on June 26, 2008 and five (5) bids were received and
WHEREAS, the equipment will be used to clean the parking and vehicle garage at the Sewer Maintenance Operation Center 1250 Fairwood Avenue, and
WHEREAS, the apparent low bidders Yaro Supply, Friends Business Source, Contract Sweepers and Equipment Company and Tennant Sales all bid equipment that were deemed non-responsive to the bid specifications (award letter and explanation attached), and
WHEREAS, the bid submitted by Jordan Power Equipment Company Inc. met all bid specifications and is acceptable and recommended for the award, and
WHEREAS, this purchase was approved by Fleet Management, and
WHEREAS, a purchase order will be issued by the Finance Department, Purchasing Office in accordance with the terms, conditions and specifications of Solicitation Number: SA002941 on file in the Purchasing Office; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Finance and Management be and is hereby authorized to establish a purchase order with Jordan Power Equipment Company Inc. for the purchase of a Industrial Sweeper Scrubber for the Division of Sewerage and Drainage, in accordance with specifications of SA002941 on file in the Purchasing Office.
Section 2. That the expenditure of $48,312.49 or so much thereof as may be needed, be and the same hereby is authorized from the Sewerage System Operating Fund, Fund No. 650, OCA 605089, Object Level 1: 06, Object Level 03: 6651.
Section 3. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.