Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to enter into a contract for the purchase of office furniture for the Division of Police from King Business Interiors, Inc. as a result of competitive bidding. The Division of Police needs to purchase office furniture to update the classrooms at the Police Training Academy at 1000 N Hague Avenue. Pricing includes procurement, scheduling, delivery, and installation of furnishings and removal of existing furniture to the Division of Police Property Room. This furniture will replace the existing furniture in the classrooms and cafeteria which is dated and not functional with the technology equipment located in the rooms.
Bid Information: Formal Bid # RFQ007173 was opened on November 9, 2017. 115 vendors were solicited and one response was received as follows:
King Business Interiors, Inc. $106,211.10
Based on the most responsive and best bid received, the Division of Police recommends that a contract be awarded to King Business Interiors, Inc.
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
Contract Compliance Number: 311624533, expires October 31, 2018.
EMERGENCY DESIGNATION: Emergency legislation is requested due to timeframes established in the RFQ for delivery and installation.
FISCAL IMPACT: This ordinance authorizes the purchase of office furniture for the Division of Police from King Business Interiors, Inc. in the amount of $106,211.10 from the Continuing Professional Training Fund for the Division of Police. The funds were previously appropriated in the Continuing Professional Training Funds for this purchase.
Title
To authorize and direct the Director of Finance and Management to enter into a contract for the purchase of office furniture for the Division of Police from King Business Interiors, Inc.; to authorize an expenditure of $106,211.10 from the Continuing Police Training Fund; and to declare an emergency. ($106,211.10)
Body
WHEREAS, a formal bid opening was held on November 9, 2017 for the purchase of office furniture for the Division of Police for the classrooms and cafeteria at the Training Academy; and
WHEREAS, King Business Interiors, Inc. was the most responsive, and best bid received; and
WHEREAS, an emergency exists in the usual and daily operation of the Division of Police, Department of Public Safety, in that it is immediately necessary to authorize the Director of Finance and Management to purchase this furniture due to timeframes established in the RFQ for delivery and installation, and for the immediate preservation of the public peace, health, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management is hereby authorized to enter into a contract with King Business Interiors, Inc. for the purchase of office furniture for the Division of Police, Department of Public Safety, based on the above vendor's bid being the most responsive and best bid received.
SECTION 2. That the expenditure of $106,211.10, or so much thereof as may be needed in the 2299 Continuing Professional Training Fund in Object Class 02 Supplies and Materials and Object Class 03 Services per the accounting codes in the spreadsheet attached to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance and to make any accounting changes necessary to ensure that this contract is properly accounted for and recorded accurately on the City's financial records.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part thereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from the after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.