Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Advanced Engineering Consultants for engineering design services for the installation of generators for the Public Service Department.
The locations for the new generators include:
North Outpost, 500 Scherers Court
Main Outpost, 1850 East 25th Avenue
Central Outpost, 1355 McKinley Avenue - Unit B
A partial service generator for overhead doors will be installed at:
Morse Road Refuse Collection Facility, 4260 Morse Road - Unit B
The Department of Finance and Management, Office of Construction Management, solicited Requests for Statements of Qualifications (RFSQ) for engineering design services for installing generators for the Department of Public Service as the locations noted above. The project was formally advertised on the Vendor Services website from August 15, 2017 through September 13, 2017. The city received responses as listed. All proposals were deemed responsive and were fully evaluated by the evaluation committee.
Company City Majority/ASN/FBEMBE
Advanced Engineering Consultants Columbus FBE
Dynamix Engineering Columbus MBE
Korda/Nemeth Engineering Columbus Majority
Kramer Engineers Columbus Majority
Ribway Engineering Group Columbus MBE
Star Consultants Columbus MBE
Tri-Tech Assoicates Dayton Majority
Advanced Engineering Consultants received the highest score by the evaluation committee. The Office of Construction Management is recommending a contract award to Advanced Engineering Consultants.
Advanced Engineering Consultants Contract Compliance No. 31-1612308, expiration date June 8, 2018.
Fiscal Impact: This legislation authorizes the expenditure of $86,116.00 collectively from the Streets and Highways G.O. Bonds Fund and the Refuse General Obligation Bonds Fund with Advanced Engineering Consultants for engineering design services associated with the installation of generators for the Department of Public Service. The funds were budgeted within the Streets and Highways G.O. Bonds Fund and the Refuse General Obligation Bonds Fund.
Title
To authorize the Director of Finance and Management to enter into a contract with Advanced Engineering Consultants for engineering design services for the installation of generators for the Department of Public Service; to authorize the expenditure of $72,876.00 from the Streets and Highways G.O. Bonds Fund; and to authorize the expenditure of $13,240.00 from the Refuse General Obligation Bonds Fund.
Body
WHEREAS, the Office of Construction Management desires to enter into a contract for engineering design services for the installation of generators for the Department of Public Service; and
WHEREAS, RSFQ’s were solicited by the Office of Construction Management and seven vendors submitted responses; and
WHEREAS, Advanced Engineering Consultants received the highest score by the RSFQ evaluation committee and is therefore recommended for the contract award; and
WHEREAS, it is necessary to authorize the Director of Finance and Management to enter into a contract for engineering design services associated with the installation of generators for the Department of Public Services; and
WHEREAS, it is necessary to authorize the expenditure of $72,876.00 from the Streets and Highways G.O. Bonds Fund; and
WHEREAS, it is necessary to authorize the expenditure of $13,240.00 from the Refuse General Obligation Bonds Fund; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Finance and Management, Office of Construction Management, to authorize the Director to enter into a contract with Advanced Engineering Consultants for engineering services associated with the installation of generators for the Department of Public Service; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance Managementment Director is hereby authorized to enter into a contract, on behalf of the Office of Construction Management, with Advanced Engineering Consultants for engineering design services associated with the installation of generators for the Department of Public Service.
SECTION 2. That the expenditure of $72,876.00, or so much thereof that may be necessary in regard to the action authorized in SECTION 1, is hereby authorized in Fund 7704, Streets and Highways G.O. Bonds Fund, in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 3. That the expenditure of $13,240.00, or so much thereof that may be necessary in regard to the action authorized in SECTION 1, is hereby authorized in Fund 7703, Refuse General Obligation Bonds Fund, in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance
SECTION 4. That the monies in the foregoing sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.