Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to modify and extend a contract with Systems by Rich Consulting LLC for professional custodial service administration at the Health Department, 240 Parsons Avenue. Systems by Rich Consulting LLC is retained by the City to ensure custodial contract compliance and continued uninterrupted oversight.
Systems by Rich Consulting LLC (AFA) was selected through an RFP process. The RFP was advertised in January 2006. Systems by Rich Consulting LLC was the only respondent. The original contract was authorized by Ordinance No. 0555-2006, passed April 3, 2006, with four one-year renewal options. City Council has authorized two previous renewals. Subsequently, the contract was renewed by ED040032 for a partial period of four months.
Systems by Rich Consulting LLC has been the service provider for the professional custodial service administration at the Health Department for the last four years. Therefore, it would not be in the best interest of the City to re-bid this contract. This ordinance will allow the Finance and Management Director to modify the contract with Systems by Rich Consulting LLC by $20,000.00. The contract was for the period of October 20, 2009 through February 28, 2010. This ordinance authorizes the Finance and Management Director to extend the partial renewal contract for the period of March 1, 2010 through February 28, 2011. Prices already established in the contract were used to determine the cost of this modification.
Emergency action is requested so custodial service administration may continue without interruption.
Fiscal Impact: Funding will be provided from the Health Special Revenue Fund, Fund No. 250. The cost of this modification is $20,000.00.
Systems by Rich Consulting LLC Contract Compliance Number 31-1756535 expiration date October 29, 2011.
Title
To authorize the Finance and Management Director to modify and extend a contract for the Facilities Management Division with Systems by Rich Consulting LLC for professional custodial service administration at the Health Department, 240 Parsons Avenue; to authorize the expenditure of $20,000.00 from the Health Special Revenue Fund; and to declare an emergency. ($20,000.00)
Body
WHEREAS, the original contract was authorized by Ordinance 0555-2006, passed April 3, 2006 with four one-year renewal options; and
WHEREAS, it is necessary for the Finance and Management Director to modify said contract with Systems by Rich Consulting LLC for professional custodial service administration at the Health Department, 240 Parsons Avenue; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Facilities Management Division, in that it is immediately necessary to authorize the Finance and Management Director to modify a contract for professional custodial service administration at the Columbus Health Department, so that professional custodial service administration may continue without interruption thereby preserving the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to modify a contract with Systems by Rich Consulting LLC for professional custodial service administration at the Health Department, 240 Parsons Avenue for the Facilities Management Division, for the period of March 1, 2010 through February 28, 2011.
SECTION 2. That the expenditure of $20,000.00 or so much thereof as may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 50-01
Fund: 250
OCA Code: 500264
Object Level 1: 03
Object Level 3: 3396
Amount: $20,000.00
SECTION 3. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.