Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Facilities Management Division with S.A. Comunale Company, Inc. to move the central monitoring of the fire detection systems in facilities that fall under the purview of Facilities Management from Fairwood Avenue to the City Hall Security Center, 90 West Broad Street. This new system will have the capability to correctly monitor actual fire alarms as well as trouble alarms, thus reducing the amount of false alarms and unneeded emergency runs by our Safety forces. The new system will also have the capability to monitor intruder alert systems; the current system does not have this capability. The new system has redundancy built in and expandability for future growth.
At present, the fire and emergency systems report to the 911 control center on Fairwood Avenue. At times the current system cannot always distinguish between an actual fire alarm signal, trouble signal or a supervisory signal. The new system will be able to distinguish between these signals and will be monitored constantly in the City Hall Security Control Center which is staffed 24/7. This system will eliminate the unnecessary response by the Fire Division and will provide a more accurate account of what is happening in the various buildings under the purview of Facilities Management.
The project shall include, but is not limited to, set-up, programming and installation of monitoring equipment in the City Hall Control Center.
Formal bids were solicited and one company submitted a bid on June 28, 2012 as follows (0 FBE, 0 MBE):
S. A. Comunale Company, Inc. $69,090.50
The office of Construction Management recommends the bid award be made to the most responsive and responsible and bidder, S. A. Comunale Company, Inc.
S. A. Comunale Company, Inc. Contract Compliance No. 34-1122758, expiration date February 9, 2013.
Fiscal Impact: The cost of this contract is $69,090.500, plus $5,000.00 for contingency, for a grand total of $74,090.50. Funding is available in the Construction Management Capital Improvement Fund.
Title
To authorize the Director of Finance and Management to enter into a contract on behalf of the Facilities Management Division for a central monitoring station for the City Hall Control Center, 90 West Broad Street; and to authorize the expenditure of $74,090.50 from the Construction Management Capital Improvement Fund. ($74,090.50)
Body
WHEREAS, it is necessary for the City Hall Control Center to install a central monitoring station to provide a more accurate account of what is happening in the various buildings owned by the City of Columbus; and
WHEREAS, formal bids were solicited and one company submitted a bid; and
WHEREAS, S. A. Comunale was determined to be a responsive and responsible bidder; now; therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into a contract on behalf of the Facilities Management Division with S. A. Comunale Company, Inc. for a central monitoring station for the City Hall Control Center, 90 West Broad Street.
SECTION 2. That the expenditure of $74,090.50, or so much thereof as may be necessary in regards to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 45-27
Fund: 733
Project: 570043-100001
OCA Code: 743001
Object Level: 06
Object Level 3: 6620
Amount: $74,090.50
SECTION 3. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That this ordinance shall take effect and be in effect and be in force from and after the earliest period allowed by law.