Explanation
1. BACKGROUND: This Ordinance authorizes the Director of Finance and Management, on behalf of the Office of Construction Management, to enter into a professional engineering services agreement, with DLZ Ohio, Inc., for the CNG Station Renovation project, in an amount up to $614,785.00.
The project scope includes design, engineering, and construction contract administration services for renovations to two CNG stations located at 4211 Groves Rd. and 5115 Krieger Ct. DLZ will be responsible for submitting all required permits and site compliance drawings for approval, as well as providing design services for power and gas as required for the new CNG equipment at both sites. Groves Rd. will also require utility power, lighting, and communications as required for a new control building with an operator workspace which will be added to the station.
2. BID INFORMATION: The selection of the firm providing the professional engineering services has been performed in accordance with the procedures set forth in Columbus City Code, Section 329, "Awarding professional service contracts through requests for proposals (RFP)." The project was let by the Office of Construction Management through Vendor Services and Bonfire.
Two (2) Request for Proposals were opened on December 20, 2024.
Vendor: City/State
DLZ Ohio, Inc. Columbus/OH
Crowley Engineering LLC Schererville, IN
An evaluation committee reviewed and scored the proposals based on the criteria included Columbus City Code, Section 329. The Department of Finance and Management recommends an award be made to DLZ Ohio, Inc.
3. CONTRACT COMPLIANCE INFO: DLZ Ohio, Inc., DAX No. 004939, expires 7/22/26.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against DLZ Ohio, Inc.
4. FISCAL IMPACT: Funding for this project will come from the Fleet Management Taxable Bonds Fund and the General Perm Imp NonBond Fund. An amendment to the 2024 Capital Improvements Budget will also be necessary.
$201,309.81 will come from a certification and transfer of funds from the General Fund 1000, Income Tax Set Aside Subfund 100099 to the Fleet Management Taxable Bonds Fund, Fund No. 5215. A certification is necessary until proceeds from the 2024 bond sale are available. The fund will be reimbursed upon receipt of the bonds.
Remaining funding will come from the General Perm Imp NonBond Fund, Fund No. 7748.
Title
To authorize the Director of the Department of Finance and Management, on behalf of the Office of Construction Management, to enter into a professional engineering services agreement with DLZ Ohio, Inc., for the CNG Station Renovation project; to authorize an appropriation of $201,309.81 in the General Fund Income Tax Set Aside Subund and the Fleet Management Taxable Bonds Fund; to authorize an appropriation of $48,565.51 in the General Permanent Improvement Fund; to authorize a transfer of $201,309.81 from the General Fund Income Tax Set Aside Subund to the Fleet Management Taxable Bonds Fund; to authorize an expenditure of $48,565.51 from the General Perm Imp NonBond Fund; to authorize an expenditure of $566,219.49 from the Fleet Management Taxable Bonds Fund; and to authorize an amendment to the 2024 Capital Improvements Budget. ($614,785.00)
Body
WHEREAS, two (2) technical proposals for the CNG Station Renovation project were received on December 20, 2024; and
WHEREAS, the Department of Finance and Management recommends the agreement be awarded to DLZ Ohio, Inc.; and
WHEREAS, the City anticipates incurring certain Original Expenditures (as defined in Section 1.150-2(c) of the Treasury Regulations (the "Treasury Regulations") promulgated pursuant to the Internal Revenue Code of 1986, as amended) with respect to the construction of the project described in this ordinance (the "Project"); and
WHEREAS, it is necessary to authorize an appropriation of $201,309.81 in the General Fund 1000, Income Tax Set Aside Subfund 100099 and the Fleet Management Taxable Bonds Fund - Fund No. 5215; and
WHEREAS, it is necessary to authorize an appropriation of $48,565.51 in the General Fund Permanent Improvement Fund 7748; and
WHEREAS, it is necessary to authorize a transfer of $201,309.81 from the General Fund 1000, Income Tax Set Aside Subfund 100099 to the Fleet Management Taxable Bonds Fund - Fund No. 5215; and
WHEREAS, the City will reimburse the General Fund 1000, Income Tax Set Aside Subfund 100099; and
WHEREAS, this transfer should be considered as a temporary funding method; and
WHEREAS, the aggregated principal amount of obligations which the City will issue to finance this project is presently expected not to exceed $201,309.81; and
WHEREAS, it is necessary to authorize an expenditure up to $566,219.49 from the Fleet Management Taxable Bonds Fund; and
WHEREAS, it is necessary to authorize an expenditure up to $48,565.51 from the General Perm Imp NonBond Fund; and
WHEREAS, it is necessary to authorize an amendment to the 2024 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditures; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Finance and Management, Office of Construction Management, to authorize the Director of Finance and Management to enter into a professional engineering services agreement with DLZ Ohio, Inc., for the CNG Station Renovation project; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Finance and Management is hereby authorized to enter into a professional engineering services agreement, on behalf of the Office of Construction Management, with DLZ Ohio, Inc. for the CNG Station Renovation project, in an amount up to $614,785.00.
SECTION 2. That from the unappropriated monies and from all monies estimated to come into said funds from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2025, the sum of $201,309.81 is appropriated in General Fund 1000, Income Tax Set Aside Subfund 100099, in Object Class 10 Transfer Out Operating, and in the Fleet Management Taxable Bonds Fund - Fund No. 5215, in Object Class 06 Capital Outlay per the account codes in the attachment to this ordinance.
SECTION 3. That from the unappropriated monies and from all monies estimated to come into said funds from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2025, the sum of $48,565.51 is appropriated in General Permanent Improvement Fund - Fund No. 7748, in Object Class 06 Capital Outlay per the account codes in the attachment to this ordinance.
SECTION 4. That a transfer of $201,309.81, or so much thereof as may be needed, is hereby authorized between the General Fund 1000, Income Tax Set Aside Subfund 100099, and the Fleet Management Taxable Bonds Fund - Fund No. 5215, per the account codes in the attachment to this ordinance.
SECTION 5. That a transfer of $364,909.68, or so much thereof as may be needed, is hereby authorized in the Fleet Management Taxable Bonds Fund - Fund No. 5215, per the accounting codes in the attachment to this ordinance.
SECTION 6. That a transfer of $48,565.51, or so much thereof as may be needed, is hereby authorized in the General Perm Imp NonBond- Fund No. 7748, per the accounting codes in the attachment to this ordinance.
SECTION 7. That an expenditure up to $566,219.49, or so much thereof as may be needed, is hereby authorized in the Fleet Management Taxable Bonds Fund - Fund No. 5215, per the accounting codes in the attachment to this ordinance.
SECTION 8. That an expenditure up to $48,565.51, or so much thereof as may be needed, is hereby authorized in the General Perm Imp NonBond- Fund No. 7748, per the accounting codes in the attachment to this ordinance.
SECTION 9. That the 2024 Capital Improvements Budget is hereby amended, in the Fleet Management Taxable Bonds Fund - Fund No. 5215 and the General Perm Imp NonBond- Fund No. 7748, per the accounting codes in the attachment to this ordinance.
SECTION 10. That upon obtaining other funds from the 2024 Bond Sale for the City of Columbus, the City Auditor is hereby authorized and directed to repay the General Fund 1000, Income Tax Set Aside Subfund 100099 the amount transferred under Section 3.
SECTION 11. That the City intends that this ordinance constitute an "official intent" for purposes of Section 1.150 2(e) of the Treasury Regulations, and that the City reasonably expects to reimburse itself for certain Original Expenditures incurred with respect to the Project from the proceeds of obligations to be issued by the City in a principal amount currently estimated to be $201,309.81 (the "Obligations").
The City intends to make a reimbursement allocation on its books for the Original Expenditures not later than eighteen months following the later to occur of the date of the Original Expenditure to be reimbursed or the date the Project for which such Original Expenditures were made is "placed in service" within the meaning of Treasury Regulations Section 1.150 2(c). Upon the issuance of the Obligations, the proceeds of such Obligations shall be used to reimburse the fund from which the advance for costs of the Project will be made.
SECTION 12. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 13. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 14. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 15. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 16. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.