Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Hydrofluosilicic Acid with Alexander Chemical Corporation. The Division of Water is the sole user for Hydrofluosilicic Acid, used as a fluoridation agent with potable water at three City of Columbus Water Plants. The term of the proposed option contract would be approximately one (1) year, expiring 3/31/2024, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on January 5, 2023. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002025.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ023619). Three (3) bids were received. This was originally bid with Items 1, 2 and 3 being subsequent years of a three year contract. However, the decision was made to only award the first year and bid again next year, in hopes of seeing a stabilization and/or decrease in prices.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:
Alexander Chemical Corporation, CC# 007257 expires 12/24/23, Items 1 and 4 only, $1.00
Total Estimated Annual Expenditure: $524,000, Division of Water, the sole user
Emergency Designation: The Finance and Management Department respectfully requests this legislation be considered an emergency ordinance in order to ensure the continued reliable supply of these materials required to provide drinking water to the Columbus service area.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002025. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into a contract for the option to purchase Hydrofluosilicic Acid with Alexander Chemical Corporation; to authorize the expenditure of $1.00; and to declare an emergency. ($1.00).
Body
WHEREAS, the Hydrofluosilicic Acid UTC will provide for the purchase of a treatment chemical used as a fluoridation agent for potable water at three City of Columbus Water Plants; and,
WHEREAS, the Purchasing Office advertised and solicited formal bids on January 5, 2023 and selected the overall lowest, responsive, responsible and best bidder; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities in that it is immediately necessary to authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Hydrofluosilicic Acid with Alexander Chemical Corporation to ensure a reliable supply of materials necessary to provide drinking water to the Columbus service area , thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following contract for the option to purchase Hydrofluosilicic Acid in accordance with Request for Quotation RFQ023619 for a term of approximately one (1) year, expiring March 31, 2024, with the option to renew for one (1) additional year, as follows:
Alexander Chemical Corporation, Items 1 and 4 only, $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002025 of this ordinance to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.