Explanation
BACKGROUND
To authorize the Director of Finance and Management, on behalf of the Fleet Management Division, to authorize the purchase of an additional ten (10) Ford Police Interceptor SUV cruisers, increasing the previously authorized quantity from twenty-three (23) to thirty-three (33) under Ordinance No. 2169-2026 with no additional funding; to authorize the association of all general budget reservations resulting from this ordinance with the appropriate purchase orders; and to authorize the establishment of additional purchase orders for the purchase of automobiles and light-duty trucks, including associated up-fitting, for the Columbus Division of Fire and the City of Columbus Division of Police through previously established Universal Term Contracts (UTCs) that have been previously established by the City of Columbus Purchasing Office.
These vehicles are to be purchased as replacements for older, high mileage, high maintenance and out-of-life cycle vehicles currently in service. The replacements will provide improved fuel efficiency and help reduce the City’s maintenance expenses.
Fiscal Impact: No additional funding is required. This legislation remains consistent with the original authorization and maintains the combined expenditure of $2,000,000.00 with George Byers Sons Holding Inc., Law and Order Technology, LLC, and Parr Public Safety Equipment Inc. for the acquisition of automobiles, light-duty trucks, and associated upfitting for use by the Columbus Division of Fire and the Columbus Division of Police. The additional ten (10) Ford Police Interceptor SUV cruisers will be acquired within the previously authorized expenditure.
Emergency action is requested due to the instability of the automobile supply chain. The market volatility of automobile manufactures and increased shortage of chips and other critical supply line parts to produce vehicles. This limited availability is causing vehicle order windows to open and close, at random, with little to no notice. Therefore, emergency legislation is being requested so that orders can be placed as soon as possible.
Title
To authorize the Director of the Department of Finance and Management to purchase an additional ten (10) Ford Police Interceptor SUV cruisers for a total of thirty-three (33) cruisers at no additional cost under previously provided authorization under Ordinance No. 2169-2026 for the purchase of twenty-three (23) cruisers, among other equipment; to authorize the establishment of additional purchase orders, as necessary, for said acquisition; to authorize the association of all general budget reservations resulting from this ordinance with the appropriate purchase order(s); and to declare an emergency. ($0.00)
Body
WHEREAS, the Department of Finance and Management, through the Fleet Management Division, has identified the need to purchase an additional ten (10) Ford Police Interceptor SUV cruisers, increasing the previously authorized quantity under Ordinance 2169-2026 from twenty-three (23) to thirty-three (33); and
WHEREAS, the additional vehicles are necessary to replace older, high-mileage, high-maintenance, and out-of-life-cycle vehicles currently in service, improving fleet reliability and fuel efficiency while reducing ongoing vehicle maintenance expenses; and
WHEREAS, the additional ten (10) Ford Police Interceptor SUV cruisers will be acquired at no additional cost to the City and within the previously authorized combined expenditure of $2,000,000.00 for the purchase of automobiles, light-duty trucks, and associated upfitting for the Columbus Division of Fire and the Columbus Division of Police; and
WHEREAS, the purchase will be made through previously established Universal Term Contracts (UTCs) awarded by the City of Columbus Purchasing Office; and
WHEREAS, ongoing instability in the automobile supply chain, including shortages of semiconductor chips and other critical vehicle components, has resulted in unpredictable vehicle ordering windows and limited availability, making it necessary for the City to place orders as soon as purchasing opportunities become available; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management, in that it is immediately necessary to authorize the purchase of additional vehicles and avoid delays in procurement due to ongoing supply chain constraints, all for the immediate preservation of the public health, peace, property, safety and welfare; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Finance and Management, on behalf of the Fleet Management Division, is hereby authorized to increase the previously authorized purchase quantity of Ford Police Interceptor SUV cruisers under Ordinance No. 2169-2026 from twenty-three (23) to thirty-three (33), authorizing the acquisition of an additional ten (10) cruisers at no additional cost to the City.
SECTION 2. That the Director of the Department of Finance and Management is hereby authorized to associate all general budget reservation and to establish additional purchase orders, as necessary, for the acquisition of automobiles, light-duty trucks, and associated upfitting for use by the Columbus Division of Fire and the Columbus Division of Police through previously established Universal Term Contracts (UTCs) awarded by the City of Columbus Purchasing Office.
SECTION 3. That the expenditure authorized under Ordinance 2169-2026 shall remain within the previously approved combined expenditure amount of $2,000,000.00, with no additional funding required as a result of this modification.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.